Minutes From 2011-2013 City Council Meetings

July 17, 2010 by  
Filed under City Council Minutes

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Minutes from the Hansen City Council Meetings are only open to the public, in print, when they have been approved by a motion and seconded by the Hansen City Council. These mintues were approved by the Hansen City Council.

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CITY OF HANSEN
COUNCIL MEETING MINUTES
February 10, 2014

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment:

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none. Anthony moved to approve Consent Calendar as presented. Eileen second motion. No further discussion and motion carried all ayes.

Old Business: A) Tree Trimming/Removal: Mayor Ratto stated the issues has been on several agendas and was tables in December until the new Council members were seated. Mayor reviewed the report submitted by Chance Munns, Arborist and Horticulture Instructor at C.S.I., stating he and a student had measured, photographed and documented size, condition and location of the cottonwood trees on Main Street. He stated they have been in major decline for quite some time. Most trees do not have proper root span and many are girdling or compacted and damaged. Cankers are abundant and many branches are weak. Deadwood, including bark and hallow sports can be found in every tree. Fortunately the side of each tree that does have proper room to grow is upwind and helps to keep the trees upright for now. He recommends removing the trees before they cause expensive damage to nearby structures and replace the landscape by reinvesting in new trees, shrubs and appropriately sized plantings. Tree removal is inevitable with time and every year spent on maintaining dying trees takes away from money spent on growing new trees and inviting landscapes. A discussion followed and Council agreed to form a Tree Board to advise the Council on tree issues.

B.) East end Provider Lease: Removed from agenda

C.) MOU Twin Falls Highway District: Scott Allen reminded Council that at last meeting the Highway District had asked the Council to consider a MOU for the work to be done on 3800 East. Scott asked the City to commit to $20-25,000.00 which could be paid in this and next budget year. Mayor stated he felt if City was required to maintain the road, then City should have input and speed and weight limits. Todd stated that a MOU is necessary so all parties are in agreement to City’s obligation. As he recalled the City had made no financial commitment on the north portion of 3800 East but then was expected to pay $20,000.00. Mayor Ratto stated he felt the City should pay for chip seal only. Council asked Street Supervisor, Jim Woods, for a list of streets needing at least chip seal this year. Jim gave a lengthy list plus added Calico and Wiseman are in dire need of pavement repair. There is carry over from last budget, but that is needed to complete the work not done last year. The highway district realizes the budget has been set for the current year, therefore the $20,000.00 can be split between this budget year and the next. Todd asked the cost of the district doing the chip seal for the City. Highway district charges $2.00 a square yard. Todd asked if that included labor. Answer is yes. Todd asked if district would do some chip seal for the city at the time 3800 East is being done. That proposal would have to go before the Highway District board for approval and would be a separate MOU. Todd made a motion to approve $20,00.00 from the City to the Twin Falls Highway District for the rebuilding and chip sealing of 3800 East which can be paid in fiscal years 13-14 and 14-15. Linda second the motion. No further discussion Motion carried unanimously. Scot asked Mr. Hollifield to prepare the MOU to include a City payment of $20,000.00 payable in FY 13-14 and 14-15. Mr. Hollifield will forward the MOU when prepared.

Reports: Nothing unusual in reports. Police: Officer not present due to training. Written report.
Fire: Bill Robson presented the Rock Creek Fire report showing 53 incident 5 of which were Hansen and most were medical. Station has completed regular drills and CPR certification. Training is ongoing..
.OMI : Jack reported nothing out of the ordinary other than the TSS out of compliance due to the ditch freezing.
Mayor Ratto reported a 60 x0120 foot cover for the ditch would keep TSS numbers in line by covering the entire area to preventing the ditch from freezing. The end of the cover can be removed in warm weather. The Cost is $65,000.00 and should be considered. Jack asked if any response to the waste water application. No
Code Officer: Becky not available.
Street/Maint.: Jim Woods reported he had serviced the pick up, repaired lights on back hoe, installed programmable thermostat in Community Center, and plowed streets. Jim stated as an option to Sweet’s, City of Kimberly has a hydro pump which might be rented and a hydro jet for sale at $300.00.
City Clerk: Twin Falls County Emergency Responds hold monthly meeting which the Clerk has attended in the past, but can not always make the meeting due to her schedule. Eileen has agreed to attend the monthly meetings. The next one is tomorrow at 1:30pm at the West Addition County offices. Also she asked the Mayor to prepare is list of Council assignments for next meeting.
City Attorney: No report.

New Business: A) Computer Drive Update for Streets/Maint.: Jim Woods stated the computer in his office needs drive updates to be able to complete reports and spread sheets he has been working on. He does not need new software as though, just drive update. He will contact Hans for that cost.

B) Repair Rams and Gearbox on Back hoe: Jim reported all rams on the backhoe are leaking especially the big ones in back. The cost can be anywhere from $400.00 to $4000.00 depending on the damage. The two small one could be repaired for far less. Discussion followed. The gearbox on the steering also needs repaired at a cost of $175.00. Todd made a motion to approve up to $3800.00 to repairs rams and $175.00 to repair the gearbox. Anthony second the motion. No further discussion and motion carried all ayes.

C.) Community Center Rent- J Hardwick Dance Club: Not in Attendance

D.) Adopt All Hazard Mitigation Plan: Mayor read letter from Jackie Frey, TF County Emergency response, stating the All Hazard Mitigation Plan which she presented to the Council last year has been completed and asked the City Council to endorse the plan. Todd moved the Council approve and endorse the Twin Falls County All Hazards Mitigation Plan as presented. Linda second the motion. No further discussion. Motion carried all ayes. Mayor Ratto signed the endorsement.

No further business or public comments and meeting adjourned at 7:58pm
Next regular meeting is March 10, 2014 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
January 13, 2014

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none. Todd moved to approve Consent Calendar as presented. Linda second motion. No further discussion and motion carried all ayes.

Mayor Ratto asked Council President Todd Stimpson to presided over the meeting as he was not feeling well.

Old Business: A) Community Center Project Closeout: Jeff McCurdy with Region IV Development took the floor and reviewed the grant the city received from the Idaho Dept. of Commerce for the remodel of the community center. He covered the grant funds received, the construction by Petersen and the City crews, and the city’s commitment in cash and in-kind. All grant funds with the exception of $1000.00, which will be paid directly for the last invoice from Region IV, have been paid. The city met its commitment with the $500.00 for the city’s obligation for that last Region Iv invoice. There were no questions or comments from the Council. Sarha made a motion to authorize Mayor Ratto the sign the close out paperwork for the community center project. Todd second the motion. No further discussion and motion carried unanimously. Jeff thanked the Council and stated it had been a pleasure working with the City on the project and offered his assistance on any future projects.

Mayor Ratto asked Todd to continue with the meeting and asked to be excused. He left the meeting.

B.) Twin Falls Highway District/MOU: Scott Allen with TF Highway District took the floor stating the district had received the MOU from Mr. Hollifield and asked the Council for a specific dollar amount be committed to the reconstruction of 3800 North south of US Highway 30. The total for a quarter of a mile is $100,000.00 and the district realizes the City does not have that amount in the budget. However, they would like the City to commit to approximately one fourth of that amount or $20-25,000.00. Because this years budget has been set they would accept half that amount this year and half next. Todd asked for the cost of seal coating and would the District be willing to seal coat some City streets at the time they are doing Rock Creek Road. The reply was $2.00 per foot but that may depend on the Board of Commissioners and how willing the City is to commit to the Rock Creek Road project. Council agreed to table the issue until the next Council meeting.

Reports: Nothing unusual in reports. Police: Officer Arrington reported and increase in the number of citations written in Hansen for December and agave an update on the missing minor Sheri McClain, which the US Marshal is now involved in. KPD was applied for grants to help with dealing with the DUIs and aggressive drivers. A speed monitor will brought over as they have received complaints of speeding on Overland East. Council members suggested other streets to be monitored for speeders. New decals have been placed on the old cars and the new cars will arrive soon.
Fire: Bill Robson presented the Rock Creek Fire report showing Hansen had 6 of the 71 calls this month. The annual report was included this month. Hansen had approx 6% of the calls in 2013 61% of those were medical. Manpower and response times have remained the same and more than 2500 hours of training were completed. The station at the Rock Creek General Store has been closed.
.OMI : Jack reported an instantaneous max. E.coli due to the extremely cold weather and the ditch froze then thawed so he is anticipating a violation of the per mass this month.
Code Officer: Becky not available.
Street/Maint.: Jim Woods reported he has installed the speed sign on North Rock Creek Rd.; had plowed street as needed; is working on a computer Facility Asset Plan and a Capital Improvement Plan.
City Clerk: Clerk reported she had received a written report from the CSI Horticulture Instructor on the condition the the trees on Main Street. It will be included in the next meeting.

New Business: A) Swearing in New Council Members: City Clerk Linda Morrill administered the oath of office to new Council Members Eileen Turner and Anthony Bohrn. Sarha and Tom left the Council table and Eileen and Anthony took their seats.

B) Election of Council President:Linda Medley nominated Todd Stimpson as Council President. Eileen second. No other nominations. All voted aye. Todd Stimpson is Council President.

C.) O.M.I. 2014 Contract: Jack Benion with O.M.I. presented the 2014 contract which consisted of a 4% increase over the last contract. Jack stated that with an increase of over16% from Idaho Power O.M.I. has worked hard to keep the contract at the current cost. Linda moved to accept the O.M.I. as presented. Eileen second the motion. Motion carried all ayes. Mayor will sign the contract and return to Jack asap.

D.) Cell Phones for Employees: Jim Woods reported Verizon has a government contract for cell phones and 1 smart-phone and 1 basic phone with shared minutes and data for $95.00 per month. Todd asked about the possibility of changing the City Halls phone to Verizon to save on the monthly phone bill there. Jim will inquire about that when he speaks with Verizon in the morning. Anthony moved to approve a cell phone package for 1 smart-phone for Maint./St and 1 basic for the Coder officer at the price of $95.00 monthly and with the possibility of adding the City Hall lines. Linda second the motion. Carried all ayes. Jim then asked the Council to consider the purchase of new software for the laptop he using to allow him to complete the projects he has started. The cost would be $75.00 to $85.00. That item will be on the next agenda.

E.) East End Providers Property: Jerry Lockwood took the floor and reminded the Council he had the possibility of the City leasing property to the East End Providers for a new building. East End Providers is an all volunteer group who distribute baskets of food and gifts to less fortunate families in the Kimberly, Hansen, Murtaugh areas at Christmas. The lot behind Dixon Park has been suggested. Jim measured the lot at approx. 12,000 square feet. EEP is looking at a 3000 square foot building and there would have to be ample parking and room to turn around pickup and trailers. The access lane and sewer lines were discussed as were the option of no sub-leasing. Council agreed to have Mr. Hollifield prepare a lease and the issue put on the meeting agenda next month.

No further business or public comments and meeting adjourned at 8:07pm
Next regular meeting is February 10, 2014 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
December 9, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none. Tom moved to approve Consent Calendar as presented. Linda second motion. No further discussion and motion carried all ayes.

Old Business: A) Tree Trimming/Removal: Mayor Ratto stated the issues has been on three agendas and a decision should be made. Linda suggested tabling the issue. Sarha stated the City should follow the recommendations of the Arborists. Mayor asked if core tests were performed. Clerk can check with the C.S.I. horticulture instructor who was going to do a core test. Todd stated there is no sense in trimming trees at $200.00 each and then removing the trees. He said the tree removed in September was hollow and full of water, which Mayor confirmed. Eileen Turner asked about a plan to replant trees. Mayor said as per ordinance a City tree board should be appointed to make recommendations for tree maintenance and replanting. Sarah said several different tree boards in the past had failed to meet and operate effectively and were eventually disband. Tom made a motion to table the issue until the new Council is in place. Linda second the motion. No further discussion. Motion carried with four ayes.

B.) Community Center/Refrigerator: Conversation concerning the funds remaining available for the Community Center project were discussed. Clerk will request Region IV for total funds, if any, available. Money in Revenue Sharing Fund (community improvement & activities) this current budget year would purchase a frig. Linda asked if a frig was need in the facility? Clerk, Sarah, and Eileen Turner all stated it was needed. Sarah made a motion to purchase a refrigerator for the Community Center for a maximum of $500.00. Todd second motion. No further discussion and motion carried all ayes..

Reports: Nothing unusual in reports. Police: Officer reported nothing not in written report.
Fire: Bill Robson presented the Rock Creek Fire report showing Hansen had 2 of the 41 calls this month. There were 4 drills, 3-day staff trainings, and 2 special trainings. 326 hours of training have been completed.
.OMI : Jack reported the purchase of new PH meter for $600.00 as old meter was not working properly. Meter necessary for required testing. Nothing else not in written report.
Code Officer: Becky not available.
Street/Maint.: Jim Woods hauled out all concrete pad of the old water tank; winterized well house #1;
City Clerk: Clerk reported Annual Christmas Tree Lighting was held December 7th and there was a small turn out due to the bad weather. Clerk thanked Eileen & Cindy for all their work; Butch & Dick for fire truck and Santa; T & T Cafe for hot chocolate; Art & Nikki Jones for oranges; and Brent Morrill for ground beef and beans for chili. Clerk asked Council if cleaning people should begin cleaning Community Center once a month. Council agreed to have them do the cleaning.
City Attorney: No report.

New Business: A) Michael Burr/Annual Audit: Accountant Michael Burr took floor and presented Council with a copy of annual audit. He reported the audit went smoothly and all records were available and in order. He noted the ending balance in the water and sewer fund is building as is necessary to cover future projects. The are three finding this year. 1) Lack of dual control: which can only be addressed with hiring more office help. Present practices of unannounced cash drawer checks, someone other than clerk opening and verifying checking account statement, review of invoices before payment are sufficient under current circumstances. 2) Lack of Accounting policy: a simple written policy explaining the City’s cash balancing accounting. 3) Lack of investment policy: again a simple written policy describing investments of City funds. Reportable conditions that exist are: 1) a complete file file of all W9s for businesses providing services for the City. 2) credit card usage policy and procedures. Clerk noted the City does no have credit cards. 3) Inter-fund balances between three account that have been unchanged for several years should be investigated and action taken. Council will work on the various needed policies. The City is in good finance shape at this time. Mayor Ratto thanked Mike and asked if there were any questions. There were none and Mike exited the meeting.

B) Twin Falls County Highway District: Scott Allen with TF County highway took the floor and introduced himself. He reported that the north end of 3800 East has been completed and plans of 2014 include 3800 East south of Highway 30. He stated that he would like to have an memorandum of understanding between the district and the city, explaining who is financially responsible for what. He asked if Mr. Hollifield could prepare that document. Mr Hollifield answered if all information was provided, he would prepare the agreement. A discussion on pipes, culverts, abandon irrigation ditches, and railroad crossings followed. Scott asked the City about the balance due of $800.00 for the 2013 project. Clerk replied the City has not received an invoice and will pay when one is received. Mayor asked that seal coating of Rock Creek Road south of the highway be on next month’s agenda. Police office asked about replacing the 35 speed limit sign on Rock Creek Road and Mayor said City would get one in place. Tom stated the Jerry Lockwood was here to request help with covering the pipe in front of Northwest Estates on Rock Creek Rd. Jerry would place the pipe with clean outs and asked the City to cover the pipe with dirt using City equipment. A discussion followed concerning responsibilities of maintenance and cleaning of the pipe and Mayor noted the pipe would not be City liability. Council agreed to put the City ‘s part and responsibilities in covering ditch pipes on next agenda.
Jerry went on to state he is representing East End Providers and requesting the City to consider donating property to EEP for the construction of a building to house their operation. Mayor asked Jerry to attend the next meeting with more information and the City can address the issue then.

C.) Canvass Election Results: Clerk provided a print out of election results. Mayor asked for any questions and entertained a motion to accept the results. Tom moved to accept the election results as presented. Todd second the motion. No further discussion and motion carries unanimously.

D.) Christmas Gifts: Mayor Ratto suggested giving the Council and City employees a coat as a Christmas gift this year at a price of approximately $50.00 each. Sarah asked what would be done for the others that have received gift card in the past including City attorney, accountant, building inspector, and cleaning people. They could be given the option of a jacket or a gift card. Tom moved to purchase all City employees a jacket with City logo for a price of $50.00 each. Linda second the motion. Sarha asked to amend the motion to give the option of a gift card or jacket for the clerk, maintenance, code officer, City attorney, accountant, building inspector, and cleaning person. Linda Second the motion. Motion carried no opposed. Jackets for the Council may purchased for the Mayor and Council at a later date.

E.) Approve 2014 Beer/Liquor License: Clerk stated the the renewal of beer and liquor licenses are due by the end the month for the Hansen Quick Stop & Go, Town Tavern, and the South Hills Saloon. Todd moved to approve the 2014 City of Hansen beer licenses for Hansen Quick Stop & Go, Town Tavern, and South Hills Saloon and liquor licenses for the Town Tavern and South Hills Saloon. Sarha second the motion. No further discussion. Motion carried all ayes.

F.)Annual Evaluations/Salary Increases: Mayor Ratto has completed the evaluation for the City clerk and suggested an increase of 1.5%, as budgeted, be approved. Linda moved to increase City Clerk salary by 1.5%. Sarha second the motion. No further discussion and motion carried unanimously.

No further business or public comments and meeting adjourned at 8:11pm Next regular meeting is January 13, 2014 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
November 11, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present except Todd Stimpson. City Attorney Hollifield was present.
Todd joined the meeting via speaker phone at 7:05pm.

Agenda Amendment: Mayor Ratto noted that Item A. under old business should include trimming in the title.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Sarha asked clerk if check for half of shade structure was included in this months payables? Clerk answered no. No request or invoice was presented. Sarha remarked that in a previous conversation, Patio Covers Limited requires half of cost at the start of project and the concrete has been poured. Clerk said a check can be prepared tomorrow and the Council can approve the expenditure with November payables. Sarha made a motion to approve the consent calendar with the addition of a check to Patio Covers Limited for $5314.00. Tom second the motion. No further discussion. Motion carried unanimously.

Old Business: A) Tree Trimming/Removal – Tom reported 4Seasons Tree Service has agreed to trim the City trees on Main Street including clean up for $200.00 per tree. Resident asked if the trees would be properly trimmed as not further damage the trees. Also the resident asked if 4 Season has an Arborists on staff to assure the proper trimming as per City ordinance. Sarha asked clerk about having Arborists assess the trees. Clerk reported three different Arborists have assessed the trees and all three concur that they are damaged and hollow. The tree south of the shop driveway should be removed as if is a liability. The topping that has been done in the past has caused unrepairable damage. The third tree from Overland Avenue is also close to removal. The rest should be trimmed with all dead wood removed and might last 6 to 8 years. Sarha made a motion to remove the tree south of the shop driveway and the tree furthest north and trim the rest under the supervision of an Arborists and make plans for replacing removed trees. Todd second the motion. No further discussion. Mayor asked for a vote. Sarha and Todd voted aye. Tom and Linda voted nay. Mayor voted nay. Motion dies. Mayor asked for issue to be on next month agenda.

Reports: Nothing unusual in reports. Police: Police Chief Jeff Perry reported he has increased the patrols in Hansen with more hours in town; has tagged vehicles on streets illegally, and raided a house in Hansen arresting persons for drugs and child pornography. Please contact him should you need anything. Tom stated he had contacted the Kimberly Police concerning a drunk driver hitting two of his cars. He was told to contact dispatch, which he did. To date, tow weeks later, no officer has contacted him. Chief Perry will look into the matter.
Fire: Bill Robson presented the Rock Creek Fire report showing Hansen had 10 of the 53 calls this month. Response times are all down; there have been 4 QRU drills, 2 staff trainings, the fire academy, and a flash-over trailer training. Routine maintenance of apparatus and equipment was completed. Insurance rating surveys will be completed in March or April.
.OMI : No representative in attendance, written report submitted.
Code Officer: Becky reported the usual.
Street/Maint.: Jim Woods rep removed the concrete pad of the old water tank; blew out the park sprinklers and winterized the restrooms; in the future would like to send some kind of notice so cars can be removed from streets to sweep all street properly, he is getting information on the cost of City owned crack sealing equipment; and asked for the purchase of some basic tools for the shop so this winter he can work on equipment. He presented a list of tools needed and an estimate of costs. Tom made a motion to approve $310.00 for the purchase of tools. Linda second the motion. No further discussion and motion carried.
City Clerk: Clerk reported that she contacted Verizon on the cost of cell phones. The best deal for 2 phones (mayor and maintenance) is 2 lines of unlimited minutes and data for $60.00/mo. The cost of Gzone phone is $199.00 with 2 year contract. Calls can be forward to the city phones. The clerk will check costs with other providers. Clerk then reported the City/County meeting is scheduled for November 21 at Hansen Community Center. To date. 8 have RSVP. A decision on the menu needs to be made. Council agreed to spend approximately $300.00 on something casual like hoagie sandwiches. Clerk will check with T&T Cafe and Hoagie Street for prices then make a decision. She will also find out how many attending the last couple of meetings.
City Attorney: No report.

New Business: A) City Web Cite: Sarha reported the city web cite costs $200.00 annually. She has been maintaining and updating the cite. Big Dog will administer and update the cite plus include the annual web fee for $100.00 per month. She has contacted newly elected Council Member Eileen Turner who has agreed to maintenance and update the cite after January. Council agreed to have Eileen rather than Big Dog update the cite.

B) Aflac: Dennis and Alma with Aflac introduced themselves and started a presentation. Mayor stopped Dennis and suggested that all other city business be attended to then the meeting adjourned then the presentation can continue for those interested.

No other new business. Mayor stated he would like to hear comments from the public. Eileen Turner then addressed the Council concerning the plywood needed for the games at the Christmas tree lighting. Mayor assured Eileen he will get her the lumber this week.

No further business or comments and meeting adjourned at 7:50pm Next regular meeting is December 9, 2013 at 7:00pm.

Mayor returned the floor to Dennis for the rest of the presentation.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
October 14, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present except Todd Stimpson. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Tom moved to approve Consent Calendar as presented. Sarha second the motion. Motion carried unanimously with 3 ayes.

Todd joined the meeting via speaker phone at 7:10pm.

Old Business: A) Tree Removal – Sarha reminded the Council of tabling the tree removal at the last meeting. She said the bid from 4 Seasons Tree Service of $600.00 per tree for two or more trees is still available. She noted that Dick had reported the tree south of the shop drive way was hollow and should be removed. Tom stated he had received negative comments about the trees being removed from residents and he suggested the trees be topped to remove 2/3 to3/4 which, all trees could be done at the same price as removing two tress. Clerk stated the City tree ordinance “ prohibited public trees be topped or headed in such a way that the crown is removed or severely cut back.” Also two different Arborists had deemed the trees as hollow and suggested removal. A discussion followed. . Tom made a motion to top the trees. Linda second the motion then rescinded the second when Sarha stated prices for topping should be received before deciding. The motion died for lack of second. Council agreed to table the issue until cost of topping is obtained. C

B.) Seal Chipping – Mayor stated the Twin Falls County Highway district has completed Rock Creek Road and asked Council how much they wanted to approve to pay for the City’s half. Tom asked if a billed has been received. Mayor replied only the bill for $20,000.00 which the City Clerk refused to accept. Sarha stated she felt the City never agreed to pay anything toward the seal chipping or Rock Creek Road. Linda agreed with Sarha. Council took no action and the issue died.

C.) Investments – City Clerk reported she has had a telephone conversation with Peter Becker with TVI Investments and he reported the fed intends to hold the interest rate at current low rates until the middle of 2015 which is what the Government Pool is tied to. Therefore the interest rate for the pool will remain low as will CD rates. He suggested government bonds as an alternative investment. Clerk stated she has no knowledge of bonds and at this time the checking account at First Federal is paying more interest than the pool. Council agreed to leave all money as is at this time.

D.) Shade Structure – Mayor states a shade structure was discussed during the budget preparation, but the structure presented at last meeting was larger than discussed and over the budget. Sarha stated that structure was intended to be an example of what is available and was the approximate size of the two shade tents used last July 4th. She has asked Tim Richardson with Patio Covers Unlimited to attend the Council meeting and give the Council prices for a shade structure. Tim stated the normal price of a structure is $16.00/square foot but in the fall when business is slower he will charge $12.50/per sf. The issues of the roof holding up to children and vandalism was addressed and Tim stated re-enforcements can be added. A wooden structure similar to the one in Kimberly Park is an option that would be stronger, but would require maintenance. Mayor stated the city could possibly erect a wood structure. Sarha felt City doing the construction is not a good option. A structure of 20X20 could be done for approximate $6000.00 plus cost of concrete. The concrete work could be done later in the spring as this time of year is too cold to work concrete. A second structure could be added in the future. Linda states she agrees with Sarha the project should be started now. A discussion on size and prices followed. Sarha made a motion to hire Tim Richardson to construct a shade structure in the City Park for a maximum total price (including concrete ) of $11,000.00. Todd second the motion. No further discussion and motion carried all ayes.

Reports: Nothing unusual in reports. Police: No officer attending. Written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report showing Hansen had 3 of the 59 calls this month and that most were medical than fire. Several tours by schools have been completed and a PR presentation made at Hansen Elementary.
.OMI : Claudia Spaulding with OMI stated nothing not in written report in packet. All tests and requirements were met in September. The impeller on the RASP pumps should arrive any day and be replaced. Troubleshot at well 33 and replaced one battery and battery chargers. The repair budget is now at $5061.43.
Code Officer: Becky reported she is working on the weed and trash problems and chasing dogs. The usual.
Street/Maint.: No report
City Clerk: Clerk reported that preparations for the Christmas Tree Lighting have began and Eileen Turner will give a report on that later in the meeting. Clerk asked to purchase 5-6 fireworks for the events as all fireworks were used at July 4th. She can contact Lantis and have them shipped at a minimal cost. Council approved the expense. Clerk then reported the City/County meetings have had trouble getting cities to host and asked if Hansen would be interested in hosting. Council agreed to host on November 21 at the Community Center and will determine the menu later.
City Attorney: No report.

New Business: A) Head Start/Signs – No one from Head Start in attendance. Clerk reported Head Start wants to post directional signs pointing to their building on Highway 30. The highway district does not allow signs in their right-of-way. Clerk suggested to let Head Start place their signs on the post with the Rolling Hills sign at the corner of Main Street and Highway 30. Council agreed to allow the Head Start sign on the city post. Clerk will notify Head Start.

B) Christmas Tree Lighting – Eileen Turner addressed the Council with [plans to extend the tree lighting with games for the children and possibly a hay ride with carolers. She has the equipment needed and will contact the Assembly of God children’s choir to sing at the event. She also reported the need for additional lights for the park. Council agreed up to $200.00 for the purchase of lights. Eileen noted the need for a donation of plywood for the construction of games. Mayor Ratto donated plywood for the project.

C.) Demolition of Concrete at New Water Tank – Mayor stated the rent of a track hammer is necessary for the removal of the old concrete at the new water tank will run approximately $400.00 per day. He estimated $1600.00 would cover the expense. Tom moved to approve up to $1600.00 for the demolition of the concrete. Linda second the motion. No further discussion. Tom, Linda, Todd votes aye. Sarha voted nay. Motion carried.

No other new business. Mayor stated he would like to hear comments from the public.

Bill Robison stated the election in November includes two seats on the Rock Creek Fire district board and encouraged everyone to vote.

Sarha had a comment about the swamp cooler being removed from the Community Center, as at the last meeting Mayor Ratto insisted the unit might easily be repaired and used so it should remain. Now he has had the unit removed and the opening sided. Mayor answered he decided to remove and store the unit until it can be checked out and the opening sided for the winter. If the coolers is used or a new one purchased, it is easy to remove the siding to install it.

Eileen Turner then addressed the members of the government class attending the meeting and stressed the importance of stopping vandalism of city property, like a shade structure. That kind of destruction costs everyone money. She asked the boys to spread that information to others at the High School.

No further business or comments and meeting adjourned at 8:10pm

Next regular meeting is November 14, 2013 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
October 14, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present except Todd Stimpson. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Tom moved to approve Consent Calendar as presented. Sarha second the motion. Motion carried unanimously with 3 ayes.

Todd joined the meeting via speaker phone at 7:10pm.

Old Business: A) Tree Removal – Sarha reminded the Council of tabling the tree removal at the last meeting. She said the bid from 4 Seasons Tree Service of $600.00 per tree for two or more trees is still available. She noted that Dick had reported the tree south of the shop drive way was hollow and should be removed. Tom stated he had received negative comments about the trees being removed from residents and he suggested the trees be topped to remove 2/3 to3/4 which, all trees could be done at the same price as removing two tress. Clerk stated the City tree ordinance “ prohibited public trees be topped or headed in such a way that the crown is removed or severely cut back.” Also two different Arborists had deemed the trees as hollow and suggested removal. A discussion followed. . Tom made a motion to top the trees. Linda second the motion then rescinded the second when Sarha stated prices for topping should be received before deciding. The motion died for lack of second. Council agreed to table the issue until cost of topping is obtained. C

B.) Seal Chipping – Mayor stated the Twin Falls County Highway district has completed Rock Creek Road and asked Council how much they wanted to approve to pay for the City’s half. Tom asked if a billed has been received. Mayor replied only the bill for $20,000.00 which the City Clerk refused to accept. Sarha stated she felt the City never agreed to pay anything toward the seal chipping or Rock Creek Road. Linda agreed with Sarha. Council took no action and the issue died.

C.) Investments – City Clerk reported she has had a telephone conversation with Peter Becker with TVI Investments and he reported the fed intends to hold the interest rate at current low rates until the middle of 2015 which is what the Government Pool is tied to. Therefore the interest rate for the pool will remain low as will CD rates. He suggested government bonds as an alternative investment. Clerk stated she has no knowledge of bonds and at this time the checking account at First Federal is paying more interest than the pool. Council agreed to leave all money as is at this time.

D.) Shade Structure – Mayor states a shade structure was discussed during the budget preparation, but the structure presented at last meeting was larger than discussed and over the budget. Sarha stated that structure was intended to be an example of what is available and was the approximate size of the two shade tents used last July 4th. She has asked Tim Richardson with Patio Covers Unlimited to attend the Council meeting and give the Council prices for a shade structure. Tim stated the normal price of a structure is $16.00/square foot but in the fall when business is slower he will charge $12.50/per sf. The issues of the roof holding up to children and vandalism was addressed and Tim stated re-enforcements can be added. A wooden structure similar to the one in Kimberly Park is an option that would be stronger, but would require maintenance. Mayor stated the city could possibly erect a wood structure. Sarha felt City doing the construction is not a good option. A structure of 20X20 could be done for approximate $6000.00 plus cost of concrete. The concrete work could be done later in the spring as this time of year is too cold to work concrete. A second structure could be added in the future. Linda states she agrees with Sarha the project should be started now. A discussion on size and prices followed. Sarha made a motion to hire Tim Richardson to construct a shade structure in the City Park for a maximum total price (including concrete ) of $11,000.00. Todd second the motion. No further discussion and motion carried all ayes.

Reports: Nothing unusual in reports. Police: No officer attending. Written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report showing Hansen had 3 of the 59 calls this month and that most were medical than fire. Several tours by schools have been completed and a PR presentation made at Hansen Elementary.
.OMI : Claudia Spaulding with OMI stated nothing not in written report in packet. All tests and requirements were met in September. The impeller on the RASP pumps should arrive any day and be replaced. Troubleshot at well 33 and replaced one battery and battery chargers. The repair budget is now at $5061.43.
Code Officer: Becky reported she is working on the weed and trash problems and chasing dogs. The usual.
Street/Maint.: No report
City Clerk: Clerk reported that preparations for the Christmas Tree Lighting have began and Eileen Turner will give a report on that later in the meeting. Clerk asked to purchase 5-6 fireworks for the events as all fireworks were used at July 4th. She can contact Lantis and have them shipped at a minimal cost. Council approved the expense. Clerk then reported the City/County meetings have had trouble getting cities to host and asked if Hansen would be interested in hosting. Council agreed to host on November 21 at the Community Center and will determine the menu later.
City Attorney: No report.

New Business: A) Head Start/Signs – No one from Head Start in attendance. Clerk reported Head Start wants to post directional signs pointing to their building on Highway 30. The highway district does not allow signs in their right-of-way. Clerk suggested to let Head Start place their signs on the post with the Rolling Hills sign at the corner of Main Street and Highway 30. Council agreed to allow the Head Start sign on the city post. Clerk will notify Head Start.

B) Christmas Tree Lighting – Eileen Turner addressed the Council with [plans to extend the tree lighting with games for the children and possibly a hay ride with carolers. She has the equipment needed and will contact the Assembly of God children’s choir to sing at the event. She also reported the need for additional lights for the park. Council agreed up to $200.00 for the purchase of lights. Eileen noted the need for a donation of plywood for the construction of games. Mayor Ratto donated plywood for the project.

C.) Demolition of Concrete at New Water Tank – Mayor stated the rent of a track hammer is necessary for the removal of the old concrete at the new water tank will run approximately $400.00 per day. He estimated $1600.00 would cover the expense. Tom moved to approve up to $1600.00 for the demolition of the concrete. Linda second the motion. No further discussion. Tom, Linda, Todd votes aye. Sarha voted nay. Motion carried.

No other new business. Mayor stated he would like to hear comments from the public.

Bill Robison stated the election in November includes two seats on the Rock Creek Fire district board and encouraged everyone to vote.

Sarha had a comment about the swamp cooler being removed from the Community Center, as at the last meeting Mayor Ratto insisted the unit might easily be repaired and used so it should remain. Now he has had the unit removed and the opening sided. Mayor answered he decided to remove and store the unit until it can be checked out and the opening sided for the winter. If the coolers is used or a new one purchased, it is easy to remove the siding to install it.

Eileen Turner then addressed the members of the government class attending the meeting and stressed the importance of stopping vandalism of city property, like a shade structure. That kind of destruction costs everyone money. She asked the boys to spread that information to others at the High School.

No further business or comments and meeting adjourned at 8:10pm

Next regular meeting is November 14, 2013 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
September 9, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Mayor noted that there were two checks that are listed wrong on the payable printout. Check #1520 should be for Ferguson and Check # 1521 is for E & S Mining. Also check #1523 for McClure Engineering should be void as that is the max price of engineering in the contract. Mayor entertained motion to approve Consent Calendar. Todd moved to approve Consent Calendar with the noted corrections. Sarha second the motion. Motion carried unanimously.

Old Business: A) Approve Ordinance #198, Amending FY Budget 12-13: Due to projects getting late starts, money budgeted for FY 11-12 was not spend until 12-13. Budget for FY 12-13 was amended to move money for the Community Center project and new software in the clerk’s department. Sarha moved to approve and sign Ordinance #198 and dispense with the three reading rule. Tom second the motion. No further discussion and motion carried unanimously.

B.) Appropriations Ordinance #199: Mayor read title of Ordinance #199 for the FY 13-14 budget. Todd moved to approve and sign Ordinance 1599 and dispense with the three reading rule. Tom second the motion.

Reports: Police: Nothing not in written report. Officer Cox stated new Police Chief will try to attend October meeting to introduce himself and meeting the Hansen City Council.
Fire: Bill Robson presented the Rock Creek Fire report showing Hansen had 73 calls this month with 9 in Hansen, most were medical than fire with 4 false alarms . Several classes and training have been completed including CPR training for the community.
OMI : Jack stated nothing not in written report in packet. All tests and requirements were met this month. Due to the power outage last month, generator at well #3 worked fine maintaining pressures but the charger and batteries were replaced. Sarha asked about the impeller on the RASP pumps need to be replaced at an approximate cost of $1000.00 each. The new year repair budget is $5000.00. Jack stated with City approval he can order the parts but the company requires payment before shipping. He will check with them tomorrow to see if they will accept a credit card. If so, he can order the impellers immediately. Otherwise the City will have to cut a check next month. Jack will notify Mayor Ratto as soon as he knows how to proceed.
Street/Maint.: Dick reported he changed out all fire hydrant caps but 2 hydrants have low flows due to the 4 inch lines. He located water lines for the construction crew on Rock Creek Road, determined the water flow down north Rock Creek Road is from an irrigation ditch, lifted the man hole cover on Rock Creek, worked on the Community Center, mowed and watered all parks, and handled water shut offs for August. Gas use for August as follows:City PU, $109 .00; White dump truck, $96; S10, $43; Code Officer, $56, and mower, $14 for a total of $ 318.00. This approximately half of what was used from the bulk tanks showing what was being lost. He presented a list of project to be considered for the upcoming year. He needs answer to removing the swamp cooler from the Community Center. Ron’s Heating gave an estimate of $2800.00 for a new 3 ton unit. There is an air conditioner in the old garage that was removed from the corner Head Start building that might be sold for approx. $500.00. Mayor stated a swamp cooler is easy to run and repair and with the new insulation in the Community Center, the swamp cooler will be fine. If at a later date the Council wants to do away with the swamp cooler and install a new system, extra siding will be available to repair the building. Dick will hookup water and power to the swamp cooler to determine if it is operational and report back.
Code Officer: Becky reported she is working on the weed and trash problem homes, had 6 calls on watering days, and chasing dogs.
Parks: Sarha reported bark has been delivered and spread in City Park and Rolling Hills. She stated that in this budget year , she would like to scheduled the removal of two more trees on Main Street. Dick reported the condition of the tree removed last month totally rotten and hollow. 4 Season Tree Service will charge $600.00 per tree if two are done at a time. Tom questioned the amount of check #1519 for $1600.00 to 4 Seasons. Sarha replied that included the two loads of bark Mayor stated only $500.00 had been approved for bark. Sarha replied that $500.00 was approved at the September 3rd meeting after stating the first load had been received and she would like the bark to be paid in this year’s budget. The additional bark was needed to meet the playground safety regulations. A discussion followed about the tree removal and Council agreed to table the item for the next meeting.
City Clerk: Clerk reported she received a called from Jeff McCurdy with Region IV Development concerning the Community Center project. He had questions on the completion date which clerk reported is unknown as the City St/Maint. Department has been extremely busy with urgent projects lately. She suggested contacting Mayor Ratto for a completion date. He asked for copies of invoices for the siding, windows, and labor which will mailed as soon as possible. Sarha asked about hiring more labor to complete the siding at a faster pace. Mayor agreed if there is more reliable help available to bring them on board. Also Peter Becker with Value Time investment checked back to see if the Council is interested in investing in account other than the Government Pool. It was agreed to have Mr. Becker present possibilities at a Council meeting.

New Business: A) Maint./Street Department Position: Mayor stated he has interviewed Dick Toavs and has hired him on a permanent full time basis. He needs to complete the paperwork. Council agreed with the decision.

B) Police Contract: Mayor Ratto has received the new Police contract for 13-14 which is priced at $55,649.00 which is an increase of 7.5% over last contract. Kimberly City Administrator and new Police Chief agreed that the situation was not handled correctly and there will be no increase in next year’s contract. Todd moved to accept the 13-14 Police Contract. Linda second. No further discussion. Motion carries unanimously.

C.) Prioritizing 13-14 Budgeted Projects: 1) Sarha reported she has investigated the cost of a shade structure for City Park. The structure she had originally considered would not be approved for a park structure. She has an estimate from Patio Covers for a 30X40 $14,905.00 plus concrete. It is cheaper to purchase a structure in the falls as businesses are closing out inventory. Mayor questioned the durability of the plan for children climbing on the roof of this structure. The structure needs more support in the roof. It was agreed to table the item for the next meeting. 2) Rock Creek Road seal chipping was discussed. T.F. County Highway had presented a billed for $20,000.00 which was rejected. Council agreed that they had approved to cover the cost of moving the fire hydrant, city shut offs connections, and raising the man-holes. Council agreed not to pay any seal chipping. No other seal chipping was done in Hansen during12-13 so money can be moved forward to complete additional seal chipping this next budget year. Seal chipping will be on the next agenda. 3) Mayor stated he like to get the water tank installed before moving to another project started. Sarha asked Jack to get figures for the new bar screen at sewer plant. It was suggested in the waste water study there was an estimate of $100,000.00. New sewer lines in the Hansen Estates is another needed project with an estimate of $69,000.00. 4) Money for pre engineering of water tank has been approved at the May meeting. The exactly cost will be less than the $16,000.00 which is the maximum cost in the contract with McClure. It will be billed and paid when the engineering is complete. Check #1523 for $16,000.00 will be voided.

No further business or comments and meeting adjourned at 7:560pm

Next regular meeting is October 14, 2013 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
September 3, 2013

SPECIAL COUNCIL MEETING: 7:30PM

Mayor Ratto called meeting to order at 7:30pm. All Council Members were present. City Attorney Hollifield was present.

The purpose of the Special Meeting was to discuss the projects and available funding to be completed this fiscal year.

Todd asked how the repair of the fire hydrants was progressing? Dick reported that all hydrants are operational at this time. There is not enough time to purchase more parts for further repair and get the invoice submitted for payment by next Monday when the September checks will be processed.

Dick noted he found a man hole on Rock Creek road where the County has been paving that needs an extension. Mayor stated that needs to be addressed immediately. Dick will get the necessary parts and repair the man hole ASAP.

Sarha reported she could get more bark for the park playground equipment delivered and billed by Monday. Todd made a motion to purchase $500.00 in bark if it can be delivered and billed by Monday. Sarha second the motion. No further discussion and motion carried all ayes.

Todd stated he would like to purchase diamond dust dring this fiscal year and Clerk stated there is approximately $1200.00 in funds in General to cover the expense. Todd will check if it can be done by Monday. Linda made a motion to approve $1500.00 for the purchase of diamond dust if it can be billed by Monday. Todd second the motion. Motion carried all in favor.

No further business or comments and meeting adjourned at 8:00pm

Next regular meeting is September 9, 2013 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
August 12, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: Sarha made a motion to add an update report on the Community Center to be added to the agenda. Tom second the motion. Motion carried all ayes. Community Center update was added to agenda under old business item C.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Todd moved to approve Consent Calendar as presented. Linda second the motion. Motion carried unanimously with 3 ayes.

Old Business: A) Approve Amended FY 12-13 Budget: City Clerk Linda Morrill explained that money for the Community Center project and new computer software were budgeted for the FY 11-12 but not spent until FY 12-13. In general fund $10,000.00 will be added for the computer software and in Revenue Sharing $50,000.00 will be added for the Community Center. Tom moved to approve the amended FY 12-13 budget. Linda second the motion. No further conversation and motion carried unanimously.

B.) Approve FY 13-14 Budget: The annual Budget Hearing was held earlier this evening to hear comments on the FY 13-14 budget. No public comments. Tom made a motion to approve the FY 13-14 budget as presented. Sarha second the motion. No further discussion and motion carried unanimously.

C.) Update on Community Center Project: Sarha noted the C.C. Project was scheduled to be completed by the end of August. Dick reported that the frost free faucet has been installed. The siding and windows have been delivered and are ready for installation. He has been extremely busy with the park irrigation this summer. He will work on the C.C. As soon as he has time and help.

Reports: Nothing unusual in reports. Police: Nothing not in written report in packet. Officer Braack-Saufley reported the Police Chief Burmingham will be retiring next month and an open house in his honor will be held at the Methodist Hall on September 30th from 1:00 to 4:00.
Fire: Bill Robson presented the Rock Creek Fire report showing Hansen had 6 calls this month and all were medical, not fire. Several classes and training have been completed. All fire hydrants in Hansen have been tested and 4 showed low or no flow.
.OMI : Jack stated nothing not in written report in packet. All tests and requirements were met this month. The impeller on the RASP pumps need to be replaced at an approximate cost of $800.00 each. The repair budget has approx. $500.00 left. They will stretch as much life as possible out of them. Mayor said hopefully we can buy one in September of this years budget then another in October from the new budget.
Street/Maint.: Dick reported he has remodeled the kennels so there should be no more escapes. Has been working frantically to get the parks green and weeds under control. There is a problem with residents dumping grass clippings over the fence on to the empty lot around the Post Office so he can not mow next to the fence. He will have the Summer help put door hangers on the houses on east side of Big Cedar and on Pine West.
At lest 8 fire hydrants need attention. He has prices for new and prices for rebuilding which about half the new price. He has heard from the state and the intersection will not be paved this year. He asked the mayor when his probation period would be ending. Mayor answered he will interview Dick in September and make the decision then.

Code Officer: Becky reported she is working on the weed and trash problem homes and chasing dogs. The dog kennels are vastly improved now.
City Clerk: Clerk reported that Declaration for Office and Petitions will be available on August 26th and the deadline for submitting them is 5:00pm September 6th. Two Council seats are up for election this year.

New Business: A) Chris & John Barrott: Chris Barrott owns two duplexes on Little Cedar and expressed concerns with the empty lot on Little Cedar that was originally platted as part of Cottonwood Avenue going out to Rock Creek Road. She requested the City do something with the voles and snakes coming from the lot because of the weeds. Mayor stated that he found out about the problem today and did not realize the lot was the City’s responsibility. Dick has mowed the lot and removed all the trash. He did not see any vole hills. Chris stated she had not been by today and appreciated the city’s action.

B) New Monthly Rates: Council has agreed to increase the water and sewer rates to compete with inflation. The water increases by 4% to $23.50 and sewer will go up 3.5% to $31.50. This with garbage pickup makes the monthly bill $68.00. Todd moved to increase water to $23.50 and sewer to $31.50 effective October 1, 2023. Sarha second the motion. Motion carries all in favor.

No other new business. No Public Comments.

Meeting adjourned at 7:34pm

Next regular meeting is September 9, 2013 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
July 8, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present except Tom Kennedy. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Todd moved to approve Consent Calendar as presented. Sarha second the motion. Motion carried unanimously with 3 ayes.

Old Business: A) Approve Tentative Budget: Clerk provided the Council with copies of the proposed FY2013-2014 budget and the amended budget for FY 2012-2013. FY 12-13 is amended to put $10,000.00 in general fund as the new software was actually paid for in 12-13, not 11-12 as budgeted. $50,000.00 of grant money was budgeted in 11-12 but not used until the FY 12-13. FY 13-14 tentative budget shows 5% increase for police contract and 4.5% in O.M.I. contract. These figures can be changed before the budget is approved if necessary.
Linda made a motion to approve the tentative budget with the mentioned possible changes before final approval. Sarha second the motion. No further discussion and motion carried unanimously.

Reports: Nothing unusual in reports. Police: Nothing not in written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report showing Hansen had 3 calls this month and that most were medical than fire. Several classes and training have been completed.
.OMI : Jack stated nothing not in written report in packet. All tests and requirements were met this month. The impeller on the RASP pumps need to be replaced at an approximate cost of $1000.00 each. The repair budget has approx. $1500.00 left. They will stretch as much life as possible out of them. Mayor said hopefully we can buy one in September of this years budget then another in October from the new budget.
Code Officer: Becky reported she is working on the weed and trash problem homes and chasing dogs. Mayor stated that Dick will be doing some repair work on the kennels as dogs have be escaping from the impound.
Street/Maint.: Dick reported he has three bids for siding on the Community Center with Whitehead be ing the least expensive Also a choice of colors should be made.
City Clerk: Clerk reported that all went well with the July 4th Celebration. O.M.I. was thanked for the shade covers. Parade, potluck, and fire works all good comments. Suggestions of moving the covers closer to the food and starting the potluck at 6:00pm. were suggestion from residents.

New Business: A) Petition Against Tree Removal: No Show. Council decided not to revisit the subject.

B) Emery & Joyce Treat: Joyce Treat presented the Council with a bottle of Tequila with bugs in it. She also has bugs in a bag. She reported the problem started several years ago with the infestation coming from Reed Grains lot. Poor housekeeping has made a breeding ground for these insect that invade any and all grain products. Over the years she has thrown hundreds of dollars worth of products from her home and business. She feels the city needs to do more than send a letter the Reed as the problem persists. She presented information on how explosive the grain elevator can be. But the biggest problem is the dust. Not only has it caused health problems for her and her husband, but she has has electronic equipment ruined, air filters on vehicle constantly full of dust, and the constant cleaning of her house and business. Emery has been in contact with EPA and OSHA but feels the City of Hansen should do more to correct the problem. Apparently the letters have a short term effect but the problem returns every year. Mayor and Council agreed to do what is possible but very little is available for the City to dictate a private business.

No other new business.

Mayor stated he would like to hear comments from the public. Eileen Turner took the floor asking if it is possible to have some branches picked up at her residence. Dick will pick up branches when his schedule permits.

No further business or comments and meeting adjourned at 7:50pm

Next regular meeting is August 12, 2013 at 7:00pm. with the Budget Hearing at 6:30pm

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
June 20, 2013

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called Special meeting to order at 7:00pm. All Council Members were present except Linda Medley who joined the meeting via speaker phone. Purpose of Special Meeting was to approve the water study and work on the FY13-14 budget.

First Item) Water Study: Council and Mayor reviewed the water system study prepared by Forsgren Associates Engineers. . The study included maps showing system water lines, listed major concerns with the system, options with multiple phases for updating the city’s water system. Estimated costs were included.

A priority concern is the fire lows to the schools. Distribution and storage are the main problems for that low fire flow. The first option for correcting the problem is four phases which the city could possibly fund itself over several years. The second option completed the same updates in a shorter period of time by bringing well #4 online and would require outside funding. Some figures in the study are not exact but do not change any actions to be taken.

Mayor entertained a motion to approve the study. Tom Kennedy moved to approve the Water Study 2013 by Forsgren Associates. Todd second the motion. No further discussion and motion carried all ayes.

Forsgren will prepare a letter and submit the study to DEQ.

Second Item) Budget: Clerk presented a budget with tentative figures. Mayor is in contact with Kimberly Police and the Twin Falls County sheriff concerning the cost of police protection as the City of Kimberly’s price is significantly more than last year. Projects for the water and sewer improvement were budgeted at $175,000.00. Water and Sewer rates will be increased. Water will increase to 23.50, an increase of 4% . sewer will be $31.50, increased by 3.5% . Total monthly bill for City services will be $68.00.

Sarha asked to have funds set for the construction of a shade structure in the City Park. The structure including the concrete will cost approx. $5-6000.00. Council agreed to budget $6000.00 for the project. Perhaps next year another structure can be budgeted for Rolling Hills Park

No other business was addressed. Meeting adjourned at 7:40pm.

Next regular meeting is July 8, 2013 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
June 10, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present except Todd Stimpson who joined the meeting via speaker phone. City Attorney Hollifield was present.

Agenda Amendment: Mayor asked for a motion to add Patty Brown with Family Health Services to New business – Item C. Sarha made a motion to add Family Health Services to New Business item C. Tom second the motion. No further discussion carried all ayes.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Tom moved to approve Consent Calendar as presented. Linda second the motion. Motion carried unanimously with 3 ayes and 1 abstain.

Old Business: A) Candy McElfresh with Region IV: Candy presented Council with a final breakdown on the Community Center project. All that remains to be done is the City to install windows and siding. Mayor stated that the siding should be done by the end of the month unless something unforeseen happens. Candy thanked Council and left.

B.) Water Study: The updated study with the corrections noted at the meeting on the 28th has not been received, so the approval was tabled until the next meeting to be set later tonight.

Reports: Nothing unusual in reports. Police: Nothing not in written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report showing a lower than average number of calls this month and that several classes and training have been completed. Response times for May 2013 are running 2 minutes faster than May 2012. The station has hosted several tours of school children.
.OMI : Jack stated nothing not in written report in packet. All tests and requirements were met in May. They are working Precision Pumps to correct the problem causing air in the water. The notice for the CCR was published today and is available at City Hall..
Code Officer: Becky reported she is working on the weed and trash problem homes and chasing dogs. Ashe is working with Kimberly Police on the issue of the dogs being shot for killing goats.
Street/Maint.: Dick reported the stairs and ramp at the Community Center have been sanded. The leak at the school has been found and repaired, he has located a lost shut off valve, and he has the S10 pickup running better than it ever has.
City Clerk: Clerk asked the Council what schedule they want for the July 4th Celebration. They decided to keep the parade at 11:00am; Rec Dept. will do bingo in the park at noon; Community Potluck at 5:00pm; fireworks at 10;00pm. Virginia Reed asked if anyone at the Assembly of God has been contacted about assisting with the potluck? Answer not yet. Virginia and Clerk will meet to complete the plans. Clerk also asked to have the carpeting in City Hall cleaned. Council agreed and asked if carpet in Comm. Center might be cleaned.

New Business: A) Set Budget Work Meeting: Council agreed to meet on June 20th at 7:00pm to complete the 13-14 budget and to approve the water study if it has been completed.

B) Tree Removal: Sarha reported she has been approached by a citizen to remove a tree on city right of way. It prevents him access to the south side of his property. Clerk added that all trees on that block of Main street have been marked to remove for some time. The cost is $650.00. Also the same company has the chips for under the playground equipment. Sarha moved to have the second tree south of Maple street removed. Todd second the motion. No further discussion and motion carried all ayes.

C). Patty Brown with Family Health Services: Patty took the floor and reported the new clinic in Kimberly should be open by July1st. She reported that the clinic will be open to everyone regardless of age or ability to pay although everyone pays something. There will be a doctor, a P.A., an R.N., a dentist, and support staff in the clinic. She thanked everyone for their support and left pamphlets.

No other new business.

Public Comments: Jessie Mitchell took the floor stating according to the Hansen city code Jim Adams is out of compliance on several issues and guilty of numerous offenses. She provided the Council with the information and asked it be investigated.

Mayor stated there is need for Executive Session due to a complaint filed against an employee. Sarha moved to adjourn to Executive Session as per Idaho Code67-2345 sub B and Tom second the motion. Roll call vote. Tom, aye; Sarha, aye; Linda, aye; and Todd aye.

Regular meeting was adjourned at 7:43 and Council, Mr. Hollifield, Officer Poulson, and Becky Higgins went into Executive Session.

At 8:25 Tom moved to rejoin regular meeting. Sarha second. All aye votes to return to regular session.

Council returned to regular session and adjourned the meeting at 8:26pm.

Next regular meeting is July 8, 2013 at 7:00pm. with a work meeting on June 20,2013 at 7:00pm

Mayor City Clerk
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CITY OF HANSEN
COUNCIL MEETING MINUTES
May 28, 2013

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called Special meeting to order at 7:00pm. All Council Members were present except Todd Stimpson.

Special Meeting was called to review the water system study prepared by Forsgren Associates Engineers. Mayor Ratto turned the floor to Gary Ashby with Forsgren who then distributed hand outs to the Council. The hand out included maps showing system water lines, listed major concerns with the system, two options with multiple phases for updating the city’s water system. Estimated costs were included. Corrections to the actual gallons being pumped will be made in the final report.

A priority concern is the fire lows to the schools. Distribution and storage are the main problems for that low fire flow. Gary reviewed the first option for correcting the problem in four phases which the city could possibly fund itself over several years. The second option completed the same updates in a shorter period of time by bringing well #4 online and would require outside funding. Mayor expressed concerns about getting additional water rights to bring well #4 on line. Additional water rights can be obtained for fire flow but the expense for so little additional water is not cost affective. Also issues with the cost of replacement of the a length of sewer lines on Pine Avenue before well #4 can be brought on line.

Forsgren will make the corrections to the reported gallons being pumped and prepare a letter to DEQ once the Council approves the study. Council agreed to make the motion of approval at the June 10th meeting.

No other business was addressed. Meeting adjourned at 7:30pm.

Next regular meeting is June 10, 2013 at 7:00pm.

Mayor City Clerk
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CITY OF HANSEN
COUNCIL MEETING MINUTES
May 13, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Mayor noted that check amounts on the payables list were incorrect. Mayor entertained motion to approve Consent Calendar. Tom moved to approve Consent Calendar with the noted corrections. Sarha second the motion. No further discussion and motion carried unanimously.

Old Business: A) Veterans Dinner: Council agreed to fore go a separate dinner this year and ask the veterans to ride in the parade and have seat of honor at the Community Potluck during the July 4th Celebration. Mayor suggested presenting the vets with a cap. Clerk had received an estimate of $11.00 per cap with the city logo and Hansen Veteran on the front. Linda moved to purchase the caps and place a table for special seating for the vets at the July 4th Community Potluck. Todd second the motion. No further discussion and motion carried all in favor.

Reports: Nothing unusual in reports. Police: Officer Porter had nothing not in written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report showing 52 incidents with 3 in Hansen. 320 hours of classes and training have been completed. Bill reported Rock Creek checked the hydrants to test fire flows and had very good results. The entire system will be tested in July
.OMI : Claudia presented the report stating chlorinators were rebuilt at wells 1& 3; rebuilt chlorine ejector at well 3; pulled 15 hp aerator at WWTP for rebuild and Ras pump was rewound; no bad tests; all booster pumps were tested.
Code Officer: Becky did not attend meeting due to illness.
Street/Maint.: New Street/Maint Supervisor Dick Toavs reported the water line leak on HWY 30 has been repaired.
City Clerk: Clerk reported she has had several complaints concerning cleaning the ditches and weeds. It was noted that residents using the water are responsible for cleaning the ditches. Also the resident is responsible for maintenance of weeds to the middle of the road and the alley. Dick will attempt to spray when he has time and also check the ditches.
Parks: Sarha reported that she is getting prices for bark to bring the playground equipment into code. Also it is time to get the application out for the Summer Youth Work Program. The job opening will close Monday,
May 20, 2013. Council will do interviews on May 21st at 6:00pm. Todd stated that baseball starts on the 21st.

New Business: A) T.F. County All Hazard Mitigation Plan/Risk Ranking for the City of Hansen: Jackie Fry with the County Emergency Response Department introduced Rick and Shanna Fawcett owners of Whisper Mountain Group who has hired by the County to do the risk ranking for the cities involved in the All Hazard Mitigation Plan. This program is mandated by FEMA and any city no signed onto the plan may not be eligible for funds should they have an occurrence. The goal of hazard mitigation is to save lives and reduce property damage. A hand out showed the hazards analyzed. Most are natural weather, flooding, and man made like structural fires and nuclear events
Ranks are: Historical – 0, none, never occur; 1, low, 5 or fewer occurrence; 2, medium, 6-9 occurrences; 3, high, more than 10
Probability – 1, rare 1 chance in 50+ years; 2, low,low, 1 in 25-50 years; 3, medium, 1 in 10-25 years; 4, high, at least 1 chance within the next 1-10 years.
Vulnerability is the percentage of people and property that would be affected – 1, negligible, less than 5%; 2, limited, 5-10%; 3, critical, 10-25%; 4, catastrophic, more than 25%
Spatial Extent – the geographic area of the community that may be impacted: 1, negligible, less that 10%; 2, limited, 10-25%; 3, critical, 25-50%; 4 catastrophic, more than 50%.
Magnitude assesses severity in term of fatalities, injuries, property/economic loss – – 1, negligible, few if any injuries and little property damage, brief loss of services ; 2, limited, minor injuries short term loss property, loss of services 4-24 hours; 3, critical, serious loss and injuries,shutdown of services 24-72 hours; 4, catastrophic, multiple deaths, complete shutdown of services 3+ days.

The Hansen rankings are mostly medium to low. High ranking include severe weather a total of 16 for the five criteria. 15 for winter storms, 15 drought, and 14 for Communicable diseases.

The next step is to review the rankings, add projects if needed and adopt the plan by resolution. Jackie and Rick and Shanna thanked the Council for their time and left the building.

B) Pre-Engineering on Water Tank: Mayor stated DEQ requires pre engineering be done before submitting the plans to DEQ. Mayor has an estimate of$4000.00 for the engineering. Linda Moved to approve the engineering. Tom second the motion. 3 voted for ayes, Sarha voted nay. Motion carries.

No other new business.

No public comments and meeting adjourned at 7:52pm.

Next regular meeting is June 10, 2013 at 7:00pm. with a meeting with Forsgren for the water study
May 28 ,2013 at 7:00pm

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
April 29, 2013

SPECIAL COUNCIL MEETING: 6:00PM

Mayor Ratto called Special meeting to order at 6:00pm. All Council Members were present except Todd Stimpson..

Special Meeting was called to review the water system study prepared by Forsgren Associates Engineers. Mayor Ratto turned the floor to Gary Ashby with Forsgren who then distributed hand outs to the Council. Gary addressed concerns stated at the meeting on April 15th.

A. First item was if the City could get increased water rights. Gary explained that if the water needed was for fire protection, DEQ would grant additions water without much trouble.

B. Well pumps are all operating properly at this time.

C. Well #4 has several issues with the 50 foot set back required. Sewer lines, the street and parking are all within the set back. These issues would all have to be addressed to bring well #4 on line.

D. Fire pump at well #1 would greatly increase the city’s fire flow. A fire pump and 1300 feet of 12inch line to the school cost approx. $348,000.00. A discussion on how and when that project could be completed followed.

In closing Gary stated if the Council is satisfied with the study he will compile the complete study and try to have it at the May 13th meeting. He is not available on the 13th but perhaps Channing can be at the meeting. A Public Hearing will have to held before the study goes to DEQ for their approval. That hearing will be set at the May meeting.

No other business was addressed. Meeting adjourned at 6:37pm.

Next regular meeting is May 13, 2013 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
April 23, 2013

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called Special meeting to order at 7:00pm. All Council Members were present except Todd Stimpson..

Special Meeting was called to begin preparation of FY 2013-2014 budget. Clerk provided copies of current budget, expenditures & revenues to date, and the current quarterly report.

A discussion followed concerning proposed project in the next year. Bar screens at sewer plant and sewer lines in Hansen Estates were talked about. Council and Mayor will gather information and estimates for other projects. Mayor will contact O.M.I. and Kimberly Police for new contract prices.

Council agreed to meet on April 29, 2013 at 6:00pm to review the new models of the water study.

No other business was addressed. Meeting adjourned at 7:59pm.

Next regular meeting is May 13, 2013 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
April 15, 2013

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called Special meeting to order at 7:00pm. All Council Members were present.

Special Meeting was called to review the water system study prepared by Forsgren Associates Engineers. Mayor Ratto turned the floor to Gary Ashby with Forsgren who then distributed hand outs to the Council. The hand out included maps showing system water lines, listed major concerns with the system, several options for updating, and funding sources.

A priority concern is the fire lows to the schools. Distribution and storage are the main problems for that low fire flow. Gary reviewed the first option for correcting the problem in four phases which the city could possibly fund itself over several years. The second option completed the same updates in a shorter period of time and would require outside funding. A discussion followed.

Mayor had concerns about water rights to bring well #4 on line. Also issues with all pumps working properly and to potential was mentioned. A new tank at well #1 is scheduled for this budget year and improvement should work with that in mind. Suggestions were made and Gary replied he could work up a model for those and meet again after Council has had time to review the plan completely.

Council agreed to meet on April 28, 2013 at 6:00pm to review the new models and complete the study.

No other business was addressed. Meeting adjourned at 7:47pm.

Next regular meeting is May 13, 2013 at 7:00pm.

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CITY OF HANSEN
COUNCIL MEETING MINUTES
April 8, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: Mayor reported the need to remove Gary Ashby/Water Study as it has been rescheduled for April 15th at 7:00pm. Mayor said the lease agreement with Hansen Baptist Fellowship needed to be added to the agenda. Todd made a motion to add the lease agreement with the Hansen Baptist Fellowship to agenda on Olde Business. Linda second and motion passed unanimously.

Consent Calendar: Due to City Clerk out sick, checks are not available to sign but the list is included in the consent calendar and can be approved. Checks can be signed when available. Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Tom moved to approve Consent Calendar as presented. Todd second the motion noting the check numbers will be double checked. No further discussion and motion carried unanimously.

Old Business: A) Gary Ashby/Water Study removed

B.) Veteran’s Dinner: Discussion was held concerning doing something different to honor our local veterans. A special seating at the City’s July 4th Community Potluck and riding in the parade was suggested. Item was tables until the next meeting.

C.) Lease Agreement: Mr. Hollifield has prepared a lease generic agreement for the Council to approve. Mr Pyron was given a copy of the agreement and item was table until the May meeting.

Reports: Police: Nothing not in written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report . He reported Rock Creek planned to test fire hydrants last month but the day it was scheduled there was a gas leak emergency in Kimberly that prevented that..
.OMI : Jack stated nothing not in written report in packet. A rasp pump had been rewound and installed. All tests came in good. There was a problem with chlorine at well #1 that has been corrected. Annual report has been sent to DEQ.
Mayor: Stated there are properties that need to address their weeds and rubbish. He suggested Code Officer Becky consult with Mr. Hollifield on the best direction for this problem.

New Business: A) Set Budget Budget Work Meeting: Council agreed to set the Budget Work meeting on April 23rd at 7:00pm.

B) T.F. Highway District: Dave Jones with TF Highway addressed the Council concerning the rebuilding of 3800 East (Rock Creek Rd.). District would like to expand easements and asked the City to be responsible for moving fire hydrants shut offs and raising manhole covers. The City and the district can work together on the problem with the lift station. Linda moved to allow T.F. County Highway District to rebuild and pave the City’s easement on 3800 East with the City covering the cost of moving fire hydrants, city shut-off connections, and raising any man-hole covers. Sarha second. No further discussion. Motion carried all ayes.
C). Select Transportation Committee member: Twin Falls County Commissioners are requesting a volunteer from Hansen City Council on the Transportation Committee. After a discussion Todd volunteered. Council agreed

D).Set Infrastructure Priorities: Linda stated she felt the Council should set priorities for the several projects ahead for the city. She listed the screen at the sewer plant, redundancy, bring well #4 on line, and the sewer line in Hansen Estates that should be prioritized. Mayor stated Sweet’s are currently reviewing records and tapes of the lines to decided which have the greatest need. Projects for the water and sewer plant have been held until the studies were complete, which are now done, to decide which direction to take.

E). Read and Sign Fair Housing Proclamation: Mayor read then sign a Proclamation making April Fair Housing Month.

No other new business.

Public Comments: Todd Bennett addressed the Council with the culvert under Highway 30 that provides water to his farm on the north side of the highway. Mayor answered that the state plans to put the culvert in this spring rather than last fall. He also had questions on the ditch that provides his water which has been filled in at some points. Mayor stated he would check with Mr. Hollifield and the canal company on the responsible of ditch maintenance.

No further comments and meeting was adjourned.

Next regular meeting is May 13, 2013 at 7:00pm. with a work meeting on April 23,2013 at 7:00pm

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
March 18, 2013

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called Special meeting to order at 7:03pm. All Council Members were present.

Special Meeting was called to work on the User Fee Schedule for the Community Center. City Clerk presented Council with copies of the current fees and leases. She also presented a generic lease form that City Attorney William Hollifield has sent over.

A discussion followed concerning personal property being left in the building; what would constitute long term use and the need for a signed lease; who should have the deposit waived; and who should be responsible checking the facility after a use.

A couple of changes were made to the presented lease, which Clerk will return Hollifield. Five days or more of continuous user will require a lease and deposit. One time use of the facility will require a twenty-five dollar ($25.00) deposit to be held for three working days after the keys are returned so facility can be checked for cleaning and damages. The $25.00 deposit may be waived for local Not For Profit groups for a one time use . This will require signed promise to leave facility clean and no damages to the premises.

Council discussed having the center cleaned by those who clean City Hall and the shop once a month. Council agreed the building should be cleaned by the city once a month. The Summer Youth Workers and clean the building through the summer and then the regular cleaning service will take over the cleaning.

No other business was addressed. Meeting adjourned at 8:00pm.

Next regular meeting is April 8, 2013 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
March 11, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members except Linda Medley were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Sarha moved to approve Consent Calendar as presented. Tom second the motion. No further discussion and motion carried unanimously.

Old Business: A) Set use fees, deposits, maintenance schedule for Community Center. After discussion Council decided to set a work meeting to set a user policy for Monday, March 18, 2013 at 7:00pm.

Linda Medley joined meeting at 7:07pm

B.) Steel Water Tank: Mayor Ratto provided an estimate for a steel water tank of $151,235.00 for a 207,000 gallon tank that includes engineering and erection. It does not include foundation which would run approximately $15-25,000.00. This would have to be advertised for bids. Linda stated it is time to proceed with the project. Tom made a motion t proceed with advertising for bids for the new water tank. Linda second the motion. No further discussion. Tom and Linda voted aye. Sarha and Todd voted nay making a tie. Mayor Ratto voted aye to break the tie and motion passed.

Reports: Nothing unusual in reports. Police: Nothing not in written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report showing a lower than average number of calls this month and that several classes and training have been completed. Bill reported Rock Creek is wanting to test fire hydrants the last week of March.
.OMI : Jack stated nothing not in written report in packet. A rasp pump went out and will cost approximately
$850.00 to repair. All tests came in good and the respirators and cartridges have been purchased.
Code Officer: Becky did not attend meeting due to illness.
Street/Maint.: No report
City Clerk: Clerk reported cost for the internet repair would be approx $500.00 to fix the equipment now in use. A discussion of other options followed then Sarha moved to repair the existing WYFY equipment. Todd second the motion. No further discussion. Sarha, Todd, and Linda voted aye. Tom voted nay. Motion carried.

New Business: A) Set Budget Hearing: Council agreed to set the Budget Hearing for August 12, 2013 at 6:30pm. Clerk will forward this information to County Clerk.

B) Egg Hunt, Arbor Day, and Johnny Horizon Day: Clerk reminded Council of the up-coming events. Local 4H club will host the Easter Egg Hunt on March 30, 2013 at 10:00am in Rolling Hills Park. 4H leader will notify Clerk when they will need the Community Center to stuff the eggs. They will also put out posters. Clerk notify media

Arbor Day will be April 27th this year. Hansen High FFA will host a presentation and lunch and the PTO is sponsoring a Fun Run. Rolling Hills Park was suggested as a site for planting a tree this year. More information will be available next month.
Johnny Horizon Day will be May 4th and City plans to participate as usual this year. Arbor Day and Johnny Horizon Day will be on next month’s agenda. Linda Medley asked about doing another Veteran’s dinner. It will also be on next agenda.

C). Buy flags for Community Center: Clerk provided prices for new flags for the Community Center. The flags can also be used in parades. Linda moved to purchase the new flags. Sarha second and motion carried unanimously.

No other new business.

Mayor stated he would like to hear comments from the public. No public comments and meeting adjourned at 7:52pm.

Next regular meeting is April 8, 2013 at 7:00pm. with a work meeting on March 18,2013 at 7:00pm

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CITY OF HANSEN
COUNCIL MEETING MINUTES
February 11, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Linda moved to approve Consent Calendar as presented. Todd second the motion. No further discussion and motion carried unanimously.

At that time, Mayor Ratto turned the meeting over to Council President Todd Stimpson and exited the meeting.

Council President Todd Stimpson went on to Old Business.

Old Business: A) Public Hearing for Block Grant the City received to remodel the Community Center. This is the second of two required Public Hearings..Candy McElfresh with Region IV Development presided over the hearing and gave a run down of the progress of the project to this point. She provided an accounting of the funds disbursed by the grant and explained that all grant funds have been used. The cabinetry, windows, and siding will be covered the City’s the funds committed by the City. No further discussion and questions.

B.) SCBA vs. Respirators: SCBA or respirators are required to be on hand at the sewer plant. The two are equal in the purchase and annual maintenance and the Mayor asked OMI which they would prefer. OMI would prefer the respirator because of its ease in use for the chemical building. However it was noted they can not be used in small confined spaces such as a man hole. After a discussion Sarha moved the City purchase two respirators. Tom second the motion. No further discussion and motion carried unanimously. Todd asked Jack if OMI could look into where the city could make the purchase of the respirators.

Reports: Nothing unusual in reports. Police: Officer Porter introduced new Office Poulsen and nothing outside the written report.
Fire: Bill Robson presented the Rock Creek Fire report. Number of calls this month was 50 with 7 to Hansen. Three trainings have been completed.
OMI : Jack Benion had nothing to add to the written report. No news on the permit yet.
Code Officer: Not available
Street/Maint.: Dave Weeks has left the city and Council is in the process of hiring a new Street/Maint person.
City Clerk: Clerk reported nothing new this month.
Rec Dept: Todd reported the girls and boys basketball season is ending soon and the wrestling will begin an a couple of weeks.

New Business: A) Roxanne Ray – Girls Scouts: Roxanne Ray with the local Girl Scout troop addressed the Council asking for the Mayor and at least on Council Member attending a scout meeting to present the girls with information on how the city works, elections, budgets and other subject concerning the running of the city. She stated the girls meet in the High School cafeteria from 4:00 to 6:00 on March 7, 14, 21 and asked if they possibly make a March meeting. Todd said they will relay the request to the Mayor and let her know which date would work.

B) Debbie Kelly – PTO Fun Run: Debbie Kelly took the floor introducing herself and explaining the PTO has scheduled a Fun Run/5K to promote good health through exercise on April 27, 2013 starting at 10:00am. She said the run would go through the south side of town then out east on Overland and back into town on Overland
She asked the city if there were any special permits needed or rules. The City requires nothing but suggested she makes sure the Kimberly police department are aware of the event. Sarha noted that is the same day as the City’s Arbor Day Celebration and maybe there is a way to tie the two together.

C) Hire new Street/ Maint: The City has received several application for the St/Maint position and needs to begin reviewing them. Todd asked to go into Executive Session to review the applications as per Idaho Code67-2345 sub-paragraph A. Roll Call vote: Linda, yes; Sarha, yes: Tom, yes.

Before entering Executive Session, Todd took comments from the floor. Mr. George Urie told the Council the the Twin Falls County is dismantling the former hospital and may have cabinets or other items the city could use in the Community Center. Contact the County Commissioners for more information. No other public comments

No other city business.

Council entered Executive Session at 7:27pm

Tom moved to close executive session at 8:08pm. Linda second the motion. Council returned to regular meeting. Council selected three applicants to interview. Clerk will schedule interviews.

No other City business and meeting adjourned at 8:09pm

Next regular meeting is March11, 2013 at 7:00pm

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
February 21, 2013

SPECIAL EXECUTIVE SESSION: 7:00PM

Mayor Ratto called the Special meeting to order at 7:00PM. All Council Members were present except Todd Stimpson. Tom Kennedy made a motion to go into an Executive Session to interview applicants for the City’s Street/Maint position. Linda Medley second the motion. Roll call vote: Tom, aye; Sarha, aye; Linda, aye. Council entered Executive Session as Idaho Code 67-2345 sub A, employee matters at 7:03PM.
Tom made a motion to end Executive session at 8:34PM. Linda second the motion. No further discussion and Executive Session ended. Council returned to Special meeting which Mayor Ratto adjourned at 8:35PM.

Mayor City Clerk

CITY OF HANSEN
PUBLIC HEARING MINUTES
February 11, 2013

PUBLIC HEARING: 6:15PM

Mayor Ratto called the Public Hearing to order at 6:15pm on February 1, 2013. All Council Members were present. City Attorney William Hollifield was also present.

This Public Hearing the the second of two required by the Department of Commerce Block Grant the City of Hansen received to remodel the Community Center. Because the Block Grant is funded by HUD , community involvement is a high priority. Public Hearings are a source of input for these projects.

Candy McElfresh with Region IV Development took the floor and presented a spreadsheet showing the expenditures and payments received at this point. She explained the grant process and reviewed the work completed thus far. The roof is completely new, two ADA restrooms, three stairways brought to ADA standards, walls and the old stage removed making a larger multipurpose room, and a new office/storage area.

The City and Petersen Brothers Construction reviewed all work in the original plans and did a value engineering to remove low priority items, bringing the construction bid down to $121374.00 allowing for problems that may show up in the coarse of remodeling the old building. At the end of construction no unforeseen problems arose, so the items removed from the scope of work can be added back. The cabinetry, new windows, and siding will be completed as soon as weather permits. Those expenses will be covered by the City’s committed funds with the work done by City employees.

Candy asked for questions from the audience. One comment was to leave the wood floors, no carpet, because of the maintenance and upkeep. No other comments

No questions or comments from Council.

Hearing adjourned at 6:38pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
January 14, 2013

PUBLIC HEARING: 6:15PM

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called the Public Hearing to order at6:15PM. All Council Members were present. City Attorney William Hollifield was also present.

The Purpose for the Hearing was to hear comments and take questions concerning the completion of the Waste Water Facility Study which was complied by Forsgren Associates. Brad Bjerke and Robin Mattison from Forsgren Associates gave an over view of the study.

Robin reported she had study a lot of tapes of the city’s collection system, mapped the city lines and then prioritized repair needs. Hansen Estates has the highest priority for numerous reasons. She listed a couple of options for the repairs and estimated cost of $610,000.00.

Brad reviewed the waste water plant and listed these upgrades: TSS limits exceedences; Age of facility – head-works maintenance, RAS pump failures, and sludge disposal; Redundancy – ox ditch (clean out grit) and disinfection; Growth. The following alternatives were considered: 1) No Action; 2) New membrane bio reactor plant 3) Upgrading existing mechanical plant which includes upgrades to mechanical screen and grit removal system; upgrades to aeration equipment on Ex Ox. Ditch;adding tertiary effluent filtration; add UV disinfection (in line) with redundant in-line system; add a second oxidation ditch; and add mechanical solids handling. 4) Regionalization. At this time it appears the City of Kimberly has a lack of interest in the regionalization. Upgrading the existing plant in four phases is recommended. Phase 1-head-works and dewatering bags Phase 2-filter/UV building Phase 3- oxidation ditch Phase 4- solids handling. Estimated Costs are Phase 1 plant; $998,000 Collection $610,000 Phase 2 $1005,000 Phase 3 $643,000 Phase 4 $561,000 for a total of $3207,000.00 Some funding scenarios were presented.

Steps forward at this point would be Council approval of study, submit final study to DEQ with DEQ review /approval by March 4th, pursue funding by submitting Letter of Interest for DEQ State revolving fund by January 18th, determine phasing, funding, and implementation schedule, and the bond election dates are March 12 and November 5. End of presentation.

Mayor Ratto asked for public comments or questions. There were none and hearing was adjourned at 6 51PM.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
January 14, 2013

PUBLIC HEARING: 6:15PM

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: Item C under old business was split to make the change order item C and excess funds item E. Mike Burr with the annual audit was added as item F under old business.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd noted a correction to the payable report on check #1165 should read $203.17 not $203.07. Check #1179 was listed for $86.90 and as void. The void checks should read 1180-1195. Mayor entertained motion to approve Consent Calendar. Todd moved to approve Consent Calendar as corrected. Tom second the motion. No further discussion and motion carried unanimously.

Old Business: A) Public Hearing for the Waste Water Study: the Public Hearing was held on January 14, 2013 at 6:15PM. Forsgren Associates review the study and the recommendations. Brad Bjerke then asked the Council to approve the study and then he will forward it to DEQ for their approval. He suggested submitted the Letter of Interest for DEQ State Revolving Funds due by January 18th. Tom Kennedy made a motion that Council accepted the Waster Water Facility Study and have forwarded to DEQ. Linda Medley second the motion. No further discussion and motion carried all ayes. Mayor Ratto asked Council thoughts on the Letter of Interest. Sarha made a motion the Council submit the Letter of Interest for DEQ State Revolving Funds. Todd second the motion. No further discussion and passed all ayes.

B.) Set Public Hearing for the Community Center Project: Commerce requires Bloc grant recipients to hold a Public Hearing during the remodel project to hear comments from the public. Council agreed to hold the Public Hearing on February 11, 2013 at 6:15PM in the Community Center as remodel should be completed enough to use the facility. Region IV Development will place the advertisement in the Time-News.

C.) Change Order: The Council needs to decide which items to place in the change order as there are UN-expended funds on the project. Jeff McCurdy reported he has been in contact with Commerce and the City is committed to spend the $22000.00 as per the contract. If the project has UN-spent funds of $9100.00 that money would be from the grant. The city can however, close the contract with Petersen Brothers for the work completed. The city can then purchase and install cabinets, siding and windows, carpet etc. and do the work themselves for the $9100.00. The grant can remain open until spring weather allows the completion of the siding and windows. Since the work by Peterson Brothers is completed no change order is necessary.

D) Employee Manual: Council has requested changes to the Employee manual concerning vacation and sick pay. Mr. Hollifield had prepared those changes but Todd asked the wording for vacation accrual be changed. Item tabled until next meeting.

E) UN-Spent Funds Community Center: Council agreed earlier to close the contract with Petersen Brothers for the Community Center remodel project and purchase and install remaining items by city personnel. Items to be completed then weather and funds allow include cabinets, siding, windows, and possibly carpet. Todd moved to proceed by having City personnel installing cabinets for the prices of $1400.00. Tom second the motion. No further discussion and motion carried all in favor.

F) Mike Burr with Annual Audit: Mr. Burr presented the Council with copies of the annual audit and went on to explain all is usual. Some light bookkeeping needs to be completed to clean up the accounts and the reserves are about the same as last year. The transition to the new system went relatively well and accounts look to be in good shape.. He has the same finding as in the past concerning the segregation of duties in the clerks office but nothing can be done until more personnel are brought on board.. He cautioned the Council to be aware of all open meeting laws and the sue of executives sessions. Sarha made a motion to accept the 2011-12 Annual Audit as presented by Mr. Burr. Tom second. No further discussion and motion carried unanimously.

Reports: Nothing unusual in reports. Police: Written report in packet. Noted recent rash of auto break-ins. Warned not to leave keys and valuables in vehicles.
Fire: Fire Chef Jason Keller presented the Rock Creek Fire Annual report.
.OMI : Claudia presented OMI monthly report as Jack is out of town..
Code Officer: Becky reported all is going well with the department. Problem with one dog bite. Officer has been notified. Officer stated dog must be held in quarantine. I
Street/Maint.: Dave reported plowing snow and working on equipment
City Clerk: Clerk reported nothing new this month.

New Business: A) Roxanne Ray-Girl Scouts: Not in attendance.

No other new business.

No public comments.

Next regular meeting is February 11, 2013 at 7:00pm. with the Public Hearing at 6:15 both meetings in Community Center.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
December 10, 2012

SPECIAL EXECUTIVE SESSION: 6:00PM

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called the Special meeting to order at6:02PM. All Council Members were present except Todd Stimpson. Linda Medley made a motion to go into an Executive Session to update the Employee Manual. Tom Kennedy second the motion. Roll call vote: Tom, aye; Sarha, aye; Linda, aye. Council entered Executive Session as Idaho Code 67-2345B, employee matters at 6:04PM.
Tom made a motion to end Executive session at 6:49PM. Linda second the motion. No further discussion and Executive Session ended. Council returned to Special meeting which Mayor Ratto adjourned at 6:50PM.

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Sarha Berry, and Tom Kennedy were present. Todd Stimpson called in and attended by speaker phone. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Sarha moved to approve Consent Calendar as presented. Tom second the motion. No further discussion and motion carried unanimously.

Old Business: A) Set a Public Hearing date for the Waste Water Study: Council agreed to hold the Public Hearing on January 14, 2013 at 6:15PM in the Community Center. The regular Council meeting will follow.

B.) Employee Manual: Council had met earlier tonight in a Special meeting to update the Employee Manual. Council will now complete the update and present it at a Council Meeting when complete.

C.) Computer Back-Up System: Clerk presented an estimate for a computer back-up system from Adaptiv Computing for $549.97. This system will back up the city computer nightly and send it to a holding box in the city shop. It is not necessary to have a computer in the shop for this system to work. It is a one time cost except for updates as technology and the city computer system may change. This system will collect and save information in the case the city computer should be damaged or in-operatable. Linda moved to approve the purchase of the back-up system. Sarha second the motion. No further discussion and motion carried all aye.

Reports: Nothing unusual in reports. Police: No Office present, written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report average number of calls this month and that several classes and training have been completed. Mayor Ratto stated the pumps have been re-calibrated and asked about more hydrant testing. Bill replied Rock Creek is waiting until spring due to ice forming at the test sites
.OMI : Jack not attending due to illness. Written report in packet. Mayor reported city sewer plant experienced TSS over limit and not sure why as all other systems worked well.
Code Officer: Becky reported all is going well with the department.
Street/Maint.: Dave reported remodel o Community Center is progressing well should be completed by December 25th.
City Clerk: Clerk reported the annual Community Christmas Tree lighting in Dixon Park went well . The weather was very nice. A rather small turn out. Also the new software program is going better.

New Business: A) Ron Bird, Earth Renaissance Tech. Mayor gave the floor to Mr. Bird who introduced himself and Craig Richards. He first asked about issues with current waste water system. Mayor listed several issues. Mr. Bird asked about the study with the City of Kimberly. Mayor responded that is on going, soon to be completed and that the City of Kimberly has not responded to Forsgren engineers lately to complete the study. Mr. Bird presented a power point describing a system that would replace a system similar to the city’s current plant with very little equipment and the entire process is completed in an hour as apposed to several days. They have plants operating in California which has very strict DEQ regulations. When process is complete the PH and fertilizer can be adjusted for land application. The water can be treated to be release into public water. The water content in the bags is approximately 10%. This system does not use chlorine but uses a sulfur burner and lime to control the PH level. This system installation is 20-to 30% cheaper than the standard ditch system. Mr. Gave hand outs of the information and contact info and stated they can fit the city to any system they may need and have financing options available. Council thanked Mr. Bird and Mr. Richardson.

B) Renewal Annual Beer & Liquor Licenses: Mayor stated that the license for the sale of beer/wine and liquor are due for renewal January 1, 2013. The Hansen Quick Stop & Go has beer/wine for sale off premises. The Town Tavern and the South Hills Saloon have licenses for beer/wine and liquor on site. Tom moved to approve the renewal of the licenses. Sarha second the motion. Carried all aye.

No other new business.

Mayor stated he would like to hear comments from the public. Dr. Susan Scherz introduced herself as the new Superintendent for the Hansen school district and stated she is interested in exploring a partnership with the City of Hansen on the future of the city and its students. Mayor asked if any meeting times have been set yet. Dr. Scherz stated the school board meets on the third Monday and she will approach the board on setting a meeting with the city then relate the date to the city.

Next regular meeting is January 14, 2013 at 7:00pm. with the Public Hearing at 6:15.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
November 12, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Sarha Berry, and Tom Kennedy were present. Todd Stimpson joined the meeting via speaker phone. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Sarha moved to approve the Consent Calendar as presented. Tom Second motion. No further discussion and motion carried unanimously.

Old Business: A) Forsgren Associates-Regional Waste Water Study: Brad Bjerke with Forsgren presented Council with a final draft of the Regional Water Water study. Brad stated he has had no response from the City of Kimberly after multiple attempts so chose to precede with the study. Brad provided handouts that gave a short over view of the results of this study. Study shows anticipated growth, reviewed the existing system, listed the need for the project, and gave four alternatives. Alternative 1, no action: #2 new membrane bio reactor plant: #3 upgrade existing plant: #4 regionalization. #3 seems most logical at this time and could be done in four phases: Phase I upgrades to head-works and add de-watering bags ($998,000). Phase II add tertiary effluent filtration and add UV disinfection ($1,005,000). Phases III upgrade aeration on oxidation ditch plus add second ditch($643,000.). Phase IV add mechanical solids handling ($561,000). These total $3,207,000.00. The Collection system in Hansen Heights needs to be replaced at estimated cost of $610,000.00 and should be included in Phase I. DEQ requires a Public Hearing and Brad suggested to hold it the night of the January Council meeting at the Community Center. Council agreed to review the draft and set a time and place for the Public Hearing at December Council meeting.

B.) Value Engineering for Community Center Remodel: A special meeting was held on Wednesday, November 7th at City Hall where the Council reviewed the value engineering changes to the Community Center remodel project. Tim Pollard with Petersen Bros. Construction presented changes that lowered the cost of the contract but kept the quality and design of the project. Council agreed to a final construction cost of $121,374.00. Barrett presented the contract which Mayor Ratto and Jeremy Petersen signed. Barrett requested the Mayor have authority to sign off on payment requests from him rather than wait for the next Council meeting. Linda Medley moved the Council authorize Mayor Ratto to sign payment requests approved by Barrett on the C.C. Project. Tom second the motion. No further comments and motion carried all ayes. Mayor presented samples of flooring for the restrooms and asked Council for a decision adding that these are an upgrade in quality but at the same price as in the contract.
C.) Disposal of Redwood Water Tank: City advertised for bids to remove and dispose of the redwood water tank and received one bid for $9880.00 which Council rejected. Tom reported that Doug Gee would remove the water tank for $2500.00 plus salvage rights. He would cover all labor in that price. Sarha asked about liability insurance and suggested getting a bid from Doug. Mr. Hollifield asked about a time limit. Linda moved to present Doug Gee with a contract for the removal and disposal of the redwood water tank for $2500.00. Doug must cover all expenses and provide proof of insurance. A time limit of 60 days with allowance for bad weather will be in contract. Tom second the motion. No further discussion. Motion carried 3 votes aye, Sarha voting nay.

D.) Rock Creek Food Pantry) Last month Council tabled a request from Robin Moss with the Rock Creek Food Pantry for the City donate $100.00 a month to the pantry. After a discussion concerning the need for another food pantry in the area and the number of options for assistance already available, the Council chose to deny the request.
Reports: Nothing unusual in reports. Police:Officer reported nothing other than the written report. Mayor noted two stop signs have been installed to see if the traffic can be slowed on Pine. Fire: Bill Robson presented the Rock Creek Fire report stating they had fewer calls this month with several calls one day for downed power lines due to a wind storm. Fire Chief set a schedule training for EMT. Mayor Ratto asked about more hydrant testing. Discussion followed between Jack Benion with OMI, Bill and Mayor Ratto concerning the pump installed by Precision Pumps and how they do not work properly when fire hydrants are opened. OMI : Jack reported the sewer plant had on bad TSS test this month and the water pressure dropped below 20% and DEQ required a Boil Water Advisory be posted. Samples tested good the next day. The current permit expired on October 31, 2012 so the City is operating with no permit at this time and it is estimated several months before DEQ had the new permit available. Last month he presented the Council with the recommendation of purchasing SCBAs from Rock Creek Fire District. The fire district can test, service and refill the units also. This month he provided information on respirators vs SCBA showing the cost is lower with the respirator but SCBA are required to enter sewer lines or a building with any kind of chemical leak, so depending on the use anticipated, SCBA is the better choice. Code Officer: Code Officer not available. Street/Maint.: Dave reported the intersection project is complete until spring when ITD will pave. C.C. Project going well. Dave made a request for funds to replace bad Christmas lights for Dixon Park. Tom moved to spend up to $200.00 for light replacement. Sarha second. Motion carried. City Clerk: Clerk reported the annual Christmas tree lighting will be held on December 1st in Dixon Park. Because of the remodel of the Community Center it will be at the park with free chili, coffee, and hot chocolate. Santa will be there also.

New Business: A) Separate Accounts in Government Pool: City Clerk stated that City Auditor Mike Burr has suggested the City have separate accounts in the LGIP investment pool. This allows the City to earmark funds for specific projects. Sarha moved the City set five separate accounts in the government investment pool. Todd second and motion carried all ayes.
B.) Annual Employee Evaluations and Salary increases: FY12-13 budget allowed for a 1.5% increase in salaries. Employee evaluations have not been done. Sarha suggested table the pay increases until evaluations are done. Council agreed.
C.) Backup System for Computer: Clerk explained the City has never had a backup system for the City computer which would provide protection should the system be damaged. There are options of dual hard drives that are changed every day and removed from the building. There are companies that contract to download the system nightly and store data off site. This proposed system from Adaptiv Computing would download and send the data to a lock box in the shop. At this time, Dave’s computer is not working so Hans will have to bring it on lone or replace that computer. The City has a laptop available. Council agreed to table issue until more information available.

D.) Christmas Gifts: In the past the City of Hansen has purchased gift cards for employees. Tom moved the City purchase $25.00 Ridley’s gift cards for employee. Linda second. Motion carried.

No other new business.

Mayor asked for Public comments. There were none.
Sarha made a motion to adjourn to Executive Session as per Idaho Code 67-2345-B for the purpose of reviewing the city’s employee manual. Todd second. Roll call: Tom, aye; Sarha, aye; Todd aye; Linda aye. Council entered Executive Session at 8:10pm.

Tom made a motion to return to regular meeting. Sarha second. Motion carried all ayes.

In regular meeting, no other city business. Meeting adjourned at 8:41pm

Next regular meeting is December 10, 2012 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
October 8, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: Mayor Ratto asked for agenda amendments. There were none.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Mayor entertained a motion to approve the Consent Calendar. Sarha moved to approved the Consent Calendar with the noted additions to payables. Todd second the motion. No further discussion and motion carried unanimously.

Old Business: A) Forsgren Associates Update- Brad Bjerke gave an update on the regional facility study with the City of Kimberly. Due to scheduling conflicts there was not been monthly meetings for the last several months. At this point the cost to the City of Hansen is basically the same to update their existing sewer plant or joint in a regional waste water facility with the City of Kimberly. More information is needed for Kimberly to complete the study. However Brad had some recommendation for updating the Hansen plant. He suggested doing the upgrades in four phases over 12 to 20 years.
Phase 1) The head works using GO2 bags for the sludge. These bags collect the sludge, allow the water to drain out, then the sludge is removed from the bags and hauled to the landfill.
Phase 2) Tersely filtration system with UV in line.
Phase 3) A second oxidation ditch which would permit one to be shut down for cleaning and repair and the eventual use of both when needed.
Phase 4) A mechanical DE-watering system should the bags not work sufficiently.
Brad will contact Kimberly and complete the study and present a copy as soon as possible.

B.) Redwood Tank: the bid request for the demo and clean up of the redwood tank ran in the Times-News Monday and Tuesday this week. In last month’s executive session it was agreed that no further action be taken.

C) Contract for remodel of Community Center: The City had received only one bid from Petersen Brothers Construction at $139,000.00 for the remodel project which is approx. $4000.00 over estimate cost. Architect Barrett Craig stated he has check Petersen Brothers Construction paperwork is in order. He added they are willing to set down and review the plan for some possible cost savings. Barrett assured the Council he will not allow any changes that are not to good standards. Council and Barrett discussed possible cut backs to keep project on budget. Some change orders have already been decided such as resilient flooring not tile; paint grade doors; and waiting on the cabinets. The asbestos testing has been done and was positive in the floor tiles. Dave is waiting on an estimate for the removal costs. The asbestos testing and remove is not in the budget and will be an expense covered by the City. Tom made a motion to accept the bid from Petersen Brothers Construction of $139,000.00 with an option to review value engineering changes for the Community Center remodel. Todd second the motion. No further discussion. Motion carried all ayes.

Reports: Police: Officer had nothing to add to the written report.
Fire: Bill Robson presented the Rock Creek Fire report stating they had fewer fire calls but more medical calls this month. Several classes and training have been completed. Fire Chief is trying to schedule training for EMT. Mayor Ratto asked about more hydrant testing. Bill replied he will have Chef Keller get a schedule set for that testing.
OMI : Jack reported the sewer plant had a permit violation due to power outages this last month. All is working well now. The wells and back-up generator worked as they should during those power outages. He reported that the City could purchase full face respirators with cartridge filter instead of the SCBAs at a cost of $200.00 each. The SCBAs from Rock Creek Fire are $2000.00. there are additional expenses for each and Jack will have a complete comparison for next meeting.
Code Officer: Becky reported all is going well with the department. She is continuing with notices of weed problems. She did ask who should make the decision on what is a weed problem as some complaints seem to be from feuding neighbors. Weed complaints will addressed in new business of the agenda.
Street/Maint.: Dave stated that ITD may be out of funding to complete the paving on the intersection project.
City Clerk: Clerk reported the conversion to new software is ongoing. The September conference was attended and she was elected 2nd director of District four of ICCTFOA as well as exhibitor Chairman.

New Business: A) Robin Moss with Rock Creek Food Pantry: Ms. Moss introduced herself and stated she is attempting to start a local food pantry which would serve the area on a weekly basis. She currently is working with Idaho Mobile Food Bank which delivers locally once a month at the Cross Roads Methodist Church. She stated the Idaho Food Bank is currently serving about ¼ of the need. Approximately 30 families from Hansen are being served. She requested an annual donation of $1200.00 and asked anyone interested in being on the board. Council agreed to table the item for the next meeting.

B) Persona Property Tax: Clerk provided Council with a copy of a letter from Senator Brant Hills requesting information on the personal property tax the City receives. The State legislature is proposing to end collecting personal property tax with no means to replace the loss of funds for the counties and cities. Hansen receives 1.54% of tax funds from personal property at this time. Some cities and counties will loos millions of dollars with this change. Clerk wanted the Council aware of this legislation and she will respond to Senator Hill’s letter.

C) Weed Complaints: Clerk presented the Council with several complaints on weeds received from residents in the South Hills Estates. None of these complaints is completed properly and one resident has been contacted by the City already. One complaint seems to be a bit nit-picky as the property has some overgrown flowers and a attempt at landscaping. Clerk stated that sending a letter stating the weeds must be removed or the City will clean the property and assess the cost to the property owner seem to open the City to extra work with no assurance of payment. Mr. Hollifield stated that the cost of cleaning the property can be added to the tax bill or collected in court and that a citation can be issued. Hollifield will draft a letter with the legal wording to be sent and stated pictures should be taken. City will provide Code Officer with a camera. Consistency is most important and all properties treated equally.

No other new business. No need for executive session.

Mayor stated he would like to hear comments from the public. Nothing from those attending.

Next regular meeting is November 12, 2012 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
September 10, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: Mayor Ratto noted the agenda need to be amended under New Business to add Council Assignments.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd noted the check numbers 1035 & 1036 were void checks, and 1037 is a re-issue of last month’s check to MV Disposal which has been lost in the mail. Mayor entertained a motion to approve the Consent Calendar. Todd moved to approved the Consent Calendar with the noted additions to payables. Sarha second the motion. No further discussion and motion carried unanimously.

Old Business: A) Redwood Tank Disposal: Mayor Ratto apologized for the misunderstanding concerning the demo of the redwood water tank. Mayor stated he had an offer of $10.00 per hour plus salvage to dispose of the tank with an estimate of a total cost of $2500.00. The metal bands that were removed had been sold for $183.00 and that money has been turned over to the City. Mayor stated that the disposal of the redwood tank can not be started until October 1, 2012 as it is not budgeted in this fiscal year. It was suggested to take bids on the disposal of the redwood tank. Todd moved the City advertise for bids for the removal of the redwood water tank. Sarha second the motion. Carried all ayes.
Mayor presented some estimate costs to the options given last month by Gary Ashby of Forsgren Associates for additional pipe. Both option were approximately $1,200,000.00 and would provide the city with optimal fire flows.

B.) OMI Contract: Jack Benion with OMI presented the Council with the 2012-2013 contract amendment for $117,290.00 which is a 3% increase from the present contract. That is due to the increase in the cost of electricity and chemicals. Todd moved to accept the OMI 2012-2013 contract. Linda second the motion. No further discussion and motion carried.

Reports: Nothing unusual in reports. Police:Officer Buck reported that the department is now fully staffed. Mayor noted two stop signs have been installed to see if the traffic can be slowed on Pine.
Fire: Bill Robson presented the Rock Creek Fire report stating they had fewer calls this month and that several classes and training have been completed. Fire Chief is trying to schedule training for EMT. Mayor Ratto asked about more hydrant testing. Bill replied Rock Creek is trying to get a schedule set for that testing now. OMI : Jack reported the sewer plant had several repairs this month including the clarifier sweep, the flash mixer, and the main power disconnect. The emergency generator at well #3 has been repaired. As of September 1, 2012 the total annual repairs are at $5096.54. All tests were good and all permit items were met. Last month he presented the Council with the recommendation of purchasing SCBAs from Rock Creek Fire District. The fire district can test, service and refill the units also.
Code Officer: Becky reported all is going well with the department. It was suggested to continue notices of weed problems.
Street/Maint.: Dave reported City of Kimberly had donated hydrant parts so most hydrants are fully operable. The intersection project seems to be moving slowly. Mayor asked Mr. Hollifield if the old street sweeper can be hauled in for scrap without further Council action? Hollifield replied that since it had been listed as surplus and advertised for bid with no offers, nothing is needed to scrape the machine.
City Clerk: Clerk reported the conversion to new software is ongoing. The September billing were created with the new system with no major problems. The payable report was printed larger this month and by October meeting an income report should be available. The revenue/expenditure report is not available at this time.
New Business: A) Mayor stated there are changes to the Council assignments. He asked Linda Medley to now oversee streets and maintenance and Tom Kennedy to work with Fire. Both agreed to the new assignments.

No other new business.

Mayor stated he would like to hear comments from the public. Nothing from those attending.

Mr Hollifield noted the need for executive session as per Idaho code 67-2345.B & F. Sarha made a motion the enter executive session for Idaho code 67-2345.B & F. Todd second the motion. Roll call: Tome, aye; Sarha, aye; Todd, aye; Linda, aye. Motion passed and the Council entered executive session at 7:30pm.

Tom made a motion to return to regular meeting. Sarha second. Motion carried all ayes.

In regular meeting, no other city business. Meeting adjourned at 7:41pm

Next regular meeting is October 8, 2012 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
August 13, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Tom made a motion to approve the Consent Calendar as presented. Todd second the motion. No further discussion. Motion carried all ayes.

Old Business: A) Forsgren Associates/Water study: Gary Ashby and Channing Syms with Forsgren Associates took the floor and presented a summery of the water study that is completed to date. It contained various options and costs. They have identified areas of concern which include storage and sufficient fire flow. A power point showed two options which would increase the fire flow and add storage. The costs ranged from one million to two and half million done in phases. They left the information with the Council to review and thanked the Council for their time.

B.) Approve Amended 11-12 Budget: The City received a grant from Idaho Dept of Commerce and those funds needed to be added to the current budget. A Public Hearing had been held to hear comments or questions from the public. Mayor read Ordinance 196 amending Ordinance 194 for the FY 11-12 budget. Mayor asked for question or concerns. There were none and Mayor entertained a motion to approve the amended budget. Todd made a motion to adopted Ordinance 196 to amend 11-12 budget and waive the three reading rule. Linda second the motion. No further comments and motion carried unanimously.

C.) Budget FY 12-13: Mayor read Ordinance 197, Appropriation Budget for FY 12-13. He stated a Public Hearing had been held to hear comments and question concerning the new budget. Tom made a motion to adopt Ordinance 197 and dispense with the three reading rule. Sarha second the motion. No further discussion and motion carried.

Reports: Police report was sent to Council and Police Chief Burmingham had nothing to add.
Fire report was presented by Bill Robison stating the number of incidents for the district continues to be above average. Training continues and the staff is now five full time men. The hydrant testing in Hansen has been completed. Public asked who is responsible for the testing and maintenance of the hydrants. Rock Creek will do the hydrant testing on a annual basis. At this time it is uncertain who is responsible for the maintenance and repairs.
Jack Benion with O.M.I reported the treatment plant had been working good with no bad tests when the mixer went down and needs repair. The water tests were good all month. The fuel at well #3 has been tested which came back the fuel is good. The problem with the generator is till under investigation. Jack will have cost estimates next month. A problem at well #3 was reported Monday morning and Layne Pump reports it will be on line Tuesday night. Jack got estimates from other sources for the SCBA needed at the treatment plant. Jack recommends purchasing the SCBAs from Rock Creek Fire District. Jack presented the new contract for the 12-13 year with O.M.I. The contract will be addressed at the September meeting.
Street/Maint. Supervisor David Weeks reported the State has done some work on the intersection. He is collecting prices for the chip seal and suggested Adeline, Big Cedar, Little Cedar and Cottonwood should be done this year, which is all the budget will allow. Sarha made a motion to seal coat Adeline, Big Cedar, Little Cedar, and Cottonwood this summer. Todd second and the motion carried.
Code Officer Becky Higgins reported she had warned various residents on weeds and watering on the wrong days. The City is requesting no irrigating until well #3 is up and running.

New Business: A) Candy McElfresh with Region IV Development: Candy introduced herself and presented the Council with the contract with Region IV for the administration of the Bloc Grant. Mayor Ratto and Mr. Hollifield received copies of the contract earlier to review. Both agreed the contract should be signed. Sarha moved to sign the contract with Region IV development for the administration of the Bloc grant for the Community Center remodel. Todd second the motion. Carried all ayes. She stated the project is approximately 1 month behind due to changes by Commerce in the process but the project can move to the bid stage as soon as we hear back that Commerce received and approved the signed contract. The City has received an invoice for the Architect but will hold it until we hear from Commerce. At that time the paperwork for reimbursement will be prepared.

B.) Resolution #50/Mechanical Permits: Mayor read Resolution #50 setting the fees for the Mechanical permits the City will begin issuing. Todd moved the Council adopt Resolution #50 to set fees for the Mechanical permits. Linda second the motion. No further discussion and motion carried unanimously.

C.)Red Wood Tank: Mayor Ratto opened a discussion on the redwood tank. Sarha asked on who’s authority the redwood tank was drained and dismantled? Mayor stated he was responsible for that as there was a mis-communication. He stated he was surprised to see the whole when he returned from vacation. Todd asked why the tank was drained before the water study was done and presented to Council? Again Mayor stated he was responsible for that decision. Todd then asked why the Mayor has the authority to take that kind of action without Council discussion? Mr. Hollifield stated the tank decision should have been an agenda item. Todd asked if DEQ needed to be notified? Jack Benion answered, he had spoke with DEQ and they are aware the tank is off line. The state must be notified of any modifications or changes to the system as they are the governing body. Sarha asked about the metal bands that were around the tank? Mr. Hollifield answered that there should be an investigation where the bands are and if any money is due. Mayor Ratto said Doug Gee had offered to dismantle the tank for $10.00 per hour plus the salvage. Disposal of the redwood tank will be on the September agenda.

Public Comments: Emery Treat had completed a complaint form concerning the dust being created at Reed Grain lot. Council stated that Reed Grain is contacted every year about the dust. From the audience former Mayor Chad Urie stated DEQ, air quality, should be contacted and they handle the issue of dust abatement.

Mayor Ratto then read emails from a resident about cars speeding on Big and Little Cedar streets and suggested placing speed bumps. Chief Burmingham stated that speed bumps are illegal on city streets. He also stated the officers have patrolled and watch the area only to find little or no excessive speeds. Ms. Holt could take license plate numbers and sign a citation to the car but she must be able to identify the driver, date,time, and prove the exact speed.

Clark Kauffman then took the floor and introduced himself as candidate for State Representative for District 25B.

No further city business.

Sarha made a motion to go into Executive Session as per Idaho Code 67-2345. B & F. Todd second the motion. Roll call vote: Tom, aye; Sarha, aye; Todd, aye; Linda, aye. Council then adjourned to Executive Session and City Hall was cleared. Mayor, Council and Mr. Hollifield attended the session.

Sarha made motion to end Executive Session and return to the regular meeting at 9:13pm. Todd second the motion. Council returned to regular meeting. No further business and meeting was adjourned at 9:14pm

Next regular scheduled meeting is September 10, 2012 at 7:00pm.

Mayor City Clerk

PUBLIC HEARING MINUTES
August 13, 2012

PUBLIC HEARING: 6:30PM

Mayor Ratto called Public Hearing to order at 6:30pm and welcomed all those who attended. All Council Members except Todd Stimpson were present. City Attorney William Hollifield was present. Todd joined the meeting at 6:39pm.

The Public Hearing was held to hear public comments on: 1) Amended 11-12 budget 2) Budget for FY 12-13; 3) New fees for the Mechanical Permits.

Mayor Ratto explained the City has received a grant from the Idaho Dept. of Commerce for $150,000.00 to remodel the Community Center. The current budget had to be amended for the funds to be used in this fiscal year.

Mayor presented the budget for FY 12-13 and asked for questions or comments from the public. Clark Kauffman asked about the salaries listed under revenue listed on the expenditure pages. It was explained that fund is called Revenue and is the water/sewer account.

The City last month adopted an ordinance stating the City will now write permits for the Mechanical (which is the heating and air conditioning units). At the present time Hansen residents get the permits from the State of Idaho. The City will adopt the same fee schedule the state uses. Mayor noted that Building Inspector Paul Aston is certified for the inspections and the cost to resident is the same but now that money will go the the City of Hansen , not the state.

No further comments and Mayor Ratto thanked everyone for attending. Public Hearing closed at 6:57pm.

Mayor City Clerk

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CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
July 17, 2012

SPECIAL COUNCIL MEETING: 6:30PM

Mayor Ratto called Special Meeting to order at 6:30pm. All Council Members were present. Council met to discuss changing banks and to adjourn for an Executive Session to interview applicants for the Street/Maintenance position.

City Clerk presented information on First Federal Saving Bank as alternative to Wells Fargo Bank. Wells Fargo has started charging monthly fees at an average rate of $30.00 per month. First Federal has no fees for business accounts and pays a very low percentage of interest on the account balance. Besides the authorized signers, the account can have a named individual with access to the account which would allow the City Clerk to check on automatic deposits and other information on the account. First Federal will purchase the first box of checks as a welcome gift. Clerk stated now is the time to make a decision on the banks as the new software being installed will require checks different from what the City is currently using. She also strongly suggested changing to one checking account instead of six. City Accountant, Mike Burr, and AIC officials state there is no law or standard that requires different checking accounts for different funds. The new software will keep all funds separate by a chart of account numbers. Sarha moved the City of Hansen move the city banking to First Federal Savings Bank in Kimberly and consolidate the current six checking accounts to one. Linda Medley second the motion. No further discussion and motion carried all ayes.

Sarha made a motion to enter Executive Session as per Idaho Code 67-2345.A. to interview two applicants for the open position. Todd second the motion. Roll call vote: Tom, aye; Sarha, aye; Todd, aye; Linda, aye. Motion carried and Executive Session entered.

Tom moved to end Executive Session. Todd second. No further discussion and motion carried all in favor.

Council returned to Special meeting. No other city business and meeting adjourned at 7:55pm.

Next regular scheduled meeting is August 13, 2012 at 7:00pm.
Public Hearing on August 13, 2012 at 6:30pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
July 9, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, and Sarha Berry were present. Tom Kennedy was absent. City Attorney Hollifield was present.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd made a motion to approve the Consent Calendar as presented. Sarha second the motion. No further discussion. Motion carried all ayes.

Old Business: A) Community Center/Environmental Assessment: Jeff McCurdy with Region IV Development had not arrived yet. He had called earlier in the day to say he may be a little late. Mayor suggested to move on with the agenda and return to this item when Jeff arrives.

B.) Community Center/Architect Contract: Clerk noted that Barrett Craig was unable to attend due to a prior commitment. Mayor stated he had questions to be addressed before accepting the contract. City attorney attempted to explain the contract as standard business practice. Todd moved to approve and authorize Mayor Ratto to sign the contract once all questions from mayor have been answered . Linda second the motion. No further discussion and motion carried all in favor.

Mr. McCurdy joined the meeting at 7:12pm and took the floor. He presented copies of the Environmental Assessment which is a requirement for the Idaho Dept of Commerce Bloc Grant. Jeff covered the various agencies that are required to be notified of the project. Those agencies then had 30 days to respond which none did. There will be no issues with floodplains, coastlines, noise, and other items that may impact the area. He does not anticipate any problem with the accepting of this report by the grant committee. Once the assessment has been approved the contract will be presented for signing. Jeff suggested the approval of the contract upon Mayors & Council review tonight as to keep on schedule. Sarha made a motion to approve Environmental Assessment for submission to Commerce and authorize Mayor’s signature on the Bloc Grant contract with the stipulation all questions answered. Todd second the motion. No further discussion. Motion carried all in favor. Jeff will present the contract as soon as he receives it from Commerce and Council will meet at that time to review the contract.

C.) Ordinance for Mechanical Permits: Mayor read Ordinance #195 which amends the building code to allow the City of Hansen to write permits for Mechanical. Todd moved to adopted Ordinance #195 and waive the three reading rule. Linda second the motion. Carried. Clerk explained that a Resolution for the Mechanical fees will need to be approved and a Public Hearing for the new fees. The Public Hearing can be held on august 13, 2012 at 6:30pm with the Budget Hearing.

D.) Tentative Approval of Amended 11-12 Budget and FY 12-13 Budgets: Council reviewed the presented amended budget for 11-12 and FY 12-13 budget. Clerk asked for approval of the tentative budgets as presented as they will be approved at next meeting. Now is the time to consider any changes. Council agreed to approve the tentative budgets present them as written at the Budget Hearing next month.

Reports: Nothing unusual in reports. Police Chief Burmingham reported that the department is now fully staffed with the addition of Officer Brook Prudent. Fire Chief Jason Keller Rock Creek Fire report and added that the station had responded to 55 incidents 6 of which were in Hansen. Sarha asked the response time for the Daw fire? Jason said they were on scene within 7 minutes of receiving call from SIRCOMM. Water pressures and fire hydrants were discussed and Mayor asked about having the old City fire truck on site for next years fireworks. Jason stated it would be good as back up. OMI reported City meet all requirements and had no bad tests for the month. The Consumer Confidence report is complete and has been published. Sarha asked about the low pressure alarm that was discussed last meeting? It was agreed to wait on alarm until the problem with the generator has been resolved. Jack noted that the SCBA masked used at the waste water plant are in disrepair and need replaced. Rock Creek fire District is looking for good used equipment as the masks are very expensive.
Code Office Becky Higgins reported month had been busy especially with the fireworks over the fourth.
Street Supervisor reported he had been busy keeping everything wet & green.

New Business: A) Police contract: Police contract was presented earlier during budget. Todd moved to approve the 12-13 Police contract. Linda second the motion. No further discussion and motion carried.

B.) Bank & Number of accounts: Clerk stated with the installation of new software, now is the time to consider changing banks as the new system will require printing new checks. The bank the City is presently using has started charging more for the monthly fees. Council agreed to have Clerk review fees at other banks and make a change if feasible. Clerk also noted that it is not necessary to have six separate checking accounts. The accounting program can work with the use of one checking account and the use of a chart of accounts, separating various line items by different numbers.

C.) Flags: City Clerk asked the Council to consider the purchase of two new flags (U.S. & Idaho State), poles and stands that can be used for parades and in the Community Center. Council agreed to collect prices and consider if budget allows.

Public Comments: Mayor Ratto noted he has received several comments on the firework display presented by the City of Hansen on July 4th. Everyone enjoyed the show and gave excellent reviews.
A member of the audience asked when the intersection project will be complete? Mayor answered that he had been in contact with ITD who is waiting on the movement of the monument, Forrest Service sign, and fire hydrant before work can begin. He added that the intersection will NOT be completely paved this year, only patched. They will pave next year.

No other old city business.

Executive Session needed as per Idaho State Code 67-2345.A to review application for Street/Maint position. Sarha moved to go to executive session to review application for ST/Maint position. Todd second. Roll call: Sarha aye; Todd aye; Linda aye. City Hall was cleared as council convened to executive session at 8:25pm.
Todd made motion to return to regular session at 9:06pm. Linda second the motion and motion carried all in favor.
In regular session Council agrees to meet in Special Meeting to interview five of the applicants on July 12, 2012 at 7:00pm. Council will meet at 6:30pm to review City employee policies.

Next regular scheduled meeting is August 13, 2012 at 7:00pm. Public Hearing at 6:30pm on August 13, 2012.
Special Meeting July 12, 2012 at 6:30pm

Mayor City Clerk

CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
July 12, 2012

SPECIAL COUNCIL MEETING: 6:30PM

Mayor Ratto called Special Meeting to order at 6:32pm. All Council Members were present. Council met for an Executive Session to interview applicants for the Street/Maintenance position.

Sarha made a motion to enter Executive Session as per Idaho Code 67-2345.A. Tom second the motion. Roll call vote: Tom, aye; Sarha, aye; Todd, aye; Linda, aye. Motion carried and Executive Session entered.

Todd moved to end Executive Session. Tom second. No further discussion and motion carried all in favor.

No other city business and meeting adjourned at 8:57pm.

Council will meet in Executive Session on July 17, 2012 at 7:00pm for second interviews will applicants.

Next regular scheduled meeting is August 13, 2012 at 7:00pm.
Public Hearing on August 13, 2012 at 6:30pm.

Mayor City Clerk

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CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
June 13, 2012

SPECIAL COUNCIL MEETING: 7:15PM

Mayor Ratto called meeting to order at 7:18pm. All Council Members present. The purpose of the meeting was to finalize the FY12-13 budget, amend the FY11-12 budget, and to write a job description and set starting wage for the street/maintenance position.

1.Amend Agenda: None

2. Finalize FY 12-13 Budget: Council reviewed figures with clerk noting that the line item for employee heath insurance had been increased to $14000.00 from $7000.00 as the new street/maintenance employee will require insurance. Police contract has a 5% increase. Capital Improvement in general fund is now down to $1186.00, however, there are no projects for the year at this time. Revenue fund expenditures has approximately 3% increase for OMI. Revenue Sharing has revenue and expenditures of $100,000.00 for the Bloc grant and Community Center remodel. Council agreed to review the budget as written and make any changes at the July meeting when the tentative budget will be approved.

3. Amend FY11-12 Budget: Grants received requires the FY11-12 budget be amended. Because of the DEQ water study grant the Revenue Fund total is now $347738.00. Community Bloc grant for the Community Center remodel amends the Revenue Sharing total to$125586.00. A public hearing will be held on August 13, 2012 to amend the FY11-12 budget and to approve the FY12-12 budget.

4. Job Description for Street/Maintenance position: Tom presented a job description for the street/maint. position which will open as Doug Gee retires. Clerk will make any grammar-spelling corrections needed as it is prepared. Starting wage will depend on applicants qualifications and experience. A probation period will be set at the time of hiring. Clerk will have Time-News advertise for the position to close on June 29, 2012.

No further business and meeting adjourned at 8:16pm.

Next regular scheduled meeting is July 9, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
June 11, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:02pm. Council Members Linda Medley, Sarha Berry, and Tom Kennedy were present. Todd Stimpson joined the meeting at 7:08pm. City Attorney Hollifield was present.

Agenda Amendment:

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none. Todd moved to accept the Consent Calendar as presented. Sarha second the motion. Carried unanimously.

Old Business: A) Authorizing Signature for Waste Water Grant: DEQ has requested a new authorizing signature resolution as former Mayor Chad Urie is the one on file. Sarha made motion to authorize current mayor, Joseph Ratto, to sign all paperwork on the DEQ waste water grant. Todd second the motion. No further discussion. Motion carried all in favor.

B.) Ordinance for Mechanical Permits: Mr. Hollifield had not completed the ordinance. Item tabled until July meeting.

Reports: Nothing unusual in Police report. Jason Keller with Rock Creek Fire District reported an increase in fire calls. Mayor asked about blowing out the fire hydrants to which Jason responded he has been trying to schedule the Hansen fire hydrants and will coordinate with Doug Gee on a time to complete that. He is working to get the hydrant flushing on an annual scheduled. He also noted that several of the hydrants are in need of repair. Jack Benion with OMI reported there were no violations last month. He had Precision Pumps set the 40 & 75 HP pumps to come on during low pressure. He also had a quote from Precision for a low pressure alarm for well #3. The cost is less $500.00 installed. Council agreed to table the purchase until July meeting. It was noted that the generator at well #3 has a problem with the governor.
Ordinance Enforcement Office, Becky Higgins, reported all is well in her department. Doug Gee reported the Summery Youth Work Program kids have started working and that he has been in contact with the Eastern Railroad who will repair both crossing on Main Street and Rock Creek Road soon. He then officially announced his retirement effective July 29th. Tom then presented a job description for the maintenance position and questioned starting wage and probation period. City Clerk suggested holding a Special Meeting to finalize the budget and complete the job description. Council agreed to address those issues at the Special Meeting to be held Wednesday, June13, at 7:15pm.

New Business: A) No new business on agenda

No other city business and no need for executive session Meeting adjourned at 7:40pm.

Next regular scheduled meeting is July 9, 2012 at 7:00pm. Special Meeting June 13, 2012 at 7:15pm

Mayor City Clerk

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CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
May 22, 2012

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members. The purpose of the meeting was to discuss the Bloc Grant the City received for the remodel of the Community Center.

1.Jeff McCurdy with Region IV development and Barrett Craig with Balteus Design Group took the floor to review the grant application, to provide a time line for the project, and answer questions. Jeff took the floor and congratulated the City for receiving the grant. He stated that the first steps were covered in the letter the City received from Commerce which include the environmental review studies, administration activities, and engineering design. Region IV will start the environmental studies immediately as part of their duties in administration. This involves giving notice to various government agencies of this project and allowing 30 days to object. If any issues are identified, they can then be addressed. No other activities can take place until ICDBG has approved the environmental study.

Before the contract is prepared the following must be completed: updated cope of work, budget, and schedule if necessary. If there are no changes from the original plans this is complete. DUNs number and CAGE code have been provided. The City has adopted an “Excessive Force” policy and a Fair Housing resolution. The Fair Housing resolution is scheduled to be published in the Times-News this week. Also any revenues received from renting the facility should be reported.

The City must maintain ownership of the Community Center for five years after completing the grant project. The Hansen Baptist Fellowship are no longer interested in purchasing the building as the City did not provide an appraisal of the building.

Linda asked what the administration fees were for this project. Jeff then provided Council with the budget as presented in the grant. Administration costs are $20,000.00; design cost is $18,000.00; and construction is $143,000.00 for a total project cost of $181,000.00. The grant is for $150,000.00 and the City provides $22,916.00 in cash and $8084. In-kind.

The time line is as follows: Design contract and contract with ICDBG approved at June Council meeting; Bid documents approved in June; Environmental release in July and bids opened approximately July 26, 2012; Construction contracted executed and construction started in August; Construction ½ completed and 2nd public hearing in September. The 2nd public hearing is required to give the residents an opportunity to comment on the project and express concerns if any. Certificate of Substantial completion in November; the Fair Housing Plan should be updated and the 504 review and transition plan in November; Construction completed in December; Final closeout of contract and grant in January 2013.

The project includes new roof including new rafters; two ADA compliant restrooms; removal of wall and stage on west end of building; new door and stairs at the back of building; new office; food service area at east end of meeting room; new stairs to basement; addition of steps and new metal hand rail at front entrance. These will prioritized should cuts be needed due to cost over rides.

The In-kind work was discussed with most of that being demolition of old roof, interior walls and fixtures. The dollar figure for the in-kind is figured on estimate costs of work and hours/wages paid by City to employees.

The Council agreed by roll call to accept the grant and proceed with the project. Region IV will start with the environmental studies and Barrett will complete the design if there are no changes.

No further business.

Meeting adjourned at 7:45pm

Next regular scheduled meeting is June 11, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
May 14, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: Mayor Ratto noted the agenda need to be amended under Old Business item D) Land Transfer to ITD – giving Mayor Ratto Authorization to sign property deeds over to the State. Under New business add items B) Move controls from redwood water tank to the metal tank. And item C) The purchase of new software for City Hall Todd made a motion to amend the agenda to add Old business D) Authorizing Mayor Ratto to sign the land transfer deeds to ITD; New Business item B) move the controls from redwood tank to metal tank; an d item C) the purchase of new software. Tom second the motion. No further discussion and motion carried unanimously.

Consent Calendar: Mayor noted a correction to minutes changing the date of the Vets dinner from May 16 to May 19. No other corrections Tom moved to approve the consent calendar as presented with the noted correction. Todd second the motion. No further discussion. Motion carried all ayes.

Old Business: A) Gary Ashby with Forsgren Associates/Water Study: Gary took the floor to give an update on the progress of the water study and presented the council with a map showing the waterlines in the City with information that was collected from various sources. Pressure in the water lines on average are very good. Peak hour flows are good also. However, under fire flow conditions, some areas in town fall below the required flow for fire protection. Next step is measure the fire hydrants to insure figures are correct. In the matter of storage, during a fire the volume of storage is lower than the required gallon of 840,000. The addition of the new well and new larger tank replacing the redwood will increase the fire volume storage. Larger lines to the school will bring that fire flow into the proper number. Gary asked for questions and there were none. He assured the Council he was available anytime and thanked the Council.

B.) William Pyron: Bill took the floor and asked Mayor Ratto for an appraised value on the Community Center. Mayor stated that an appraisal has not been done at this time. Bill stated he can not present to Council without that figure.

C.) Bloc Grant-Community Center: City has received notice the City has received a Community Bloc Grant for the remodel of the Community Center. No one from Region IV development was in attendance. Council agreed to schedule a meeting with Jeff McCurdy for Tuesday, May 22 at 7:00pm to discuss the process of accepting the grant.

D.) Land Transfer to ITD: William Hollifield presented deeds to transfer the purchased property for the intersection from the City of Hansen to ITD. Sarha made a motion to authorize Mayor Ratto to sign the deed transfers from the City to ITD for the intersection. Tom second the motion. No further discussion. All council member voted aye and motion carried.

Reports: Police chief Burmingham stated nothing new from the sent report. Fire Captain Bill Robison stated that this year is heading for a record number of calls according to the numbers so far. Nothing more that’s not in the presented report. O.M.I. sent a monthly report but no agent was present. Mayor asked to have OMI present at meeting in the future. Mayor Ratto addressed the public concerning the Boil Order that was sent out last month. There was no reported bad water. Due to a power outage and a malfunction on well #3, the line pressure dropped below allowed numbers. That automatically issues a boil order from DEQ/EPA. A test the following day came back normal. There was never any danger of contacting something from the water.
Doug Gee reported that Johnny Horizon Day went well. Two dumpsters plus the trucks were filled.
Code Enforcement Office Higgins reported all is well in her department. Sarha asked about Becky carrying Mace. Chief Burmingham stated anyone can carry Mace. Becky said she currently owns a can of Mace and is willing to carry it then the City can replace it if she uses it.

New Business: A) Building Permit-Mechanical: Building Inspector Paul Aston explained to Council the procedure for issuing the HVAC/Mechanical permits. Currently Hansen resident or their contractors must get that permit from the State of Idaho. Paul is certified to inspect HVAC/Mechanical and is willing to start those inspections. The current ordinance for building permits will have to be amended and a resolution for the new fees approved. He stated the city should adopt the state fee schedule. Because it is a new fee, a Public Hearing must be held. The state must be notified of the start date and local contractor notified to get permits at Hansen City Hall. Todd made a motion to pursue adopting the HVAC/Mechanical permits. Linda Medley second the motion. Mr. Hollifield will prepare the amended ordinance and resolution. No further discussion and motion carried all in favor.

B.) Moving the Controls in the Redwood Water Tank: Mayor explained the water level controls are currently in the redwood water tank and must be moved to the metal before the wood tank can be replaced. The City received two estimates for the work. N&W Electric submitted a bid of $890..00 with no break down of description of work. Precision Pump submitted a bid of $1250.00 with complete description of work. Tom moved to accept the N&W bid on the contingency they provide a complete description of work and work be completed within 14 days of City receive the description. Linda second the motion. No further discussion. Tom, Todd, and Linda vote aye. Sarha voted nay. Motion carried.

C.) New Software Purchase: City Clerk had requested the purchase of new software for the city computer last year. Council agreed to budget for the purchase on the next budget. Council decided there was money in the current budget to make the purchase. Clerk has contacted various companies for quotes and feels Black Mountain at $13,715.00 plus annual updates at $3290.00 is the best option. Todd made a motion to purchase the Black Mountain software for 13,715.00. Sarha second the motion. No further discussion. Motion carried all ayes.

Mayor asked for Public Comments. Paul Aston reported that he has been in contact with Mike Sterling at Tri S Welding concerning the hazardous shop doors. Mike said he would contact property owner Mr. Mansour about the issue. Mr. Hollifield suggested submitting a letter to Mansour stating a date the issued must be corrected. Mayor then recognized the government student attending the meeting and thank them for their participation.

No other city business and no need for executive session Meeting adjourned at 7:47pm.

Next regular scheduled meeting is June 11, 2012 at 7:00pm. Special Meeting for Bloc Grant May 22, 2012 at 7:00pm

Mayor City Clerk

CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
May 14, 2012

SPECIAL COUNCIL MEETING: 5:300PM

Mayor Ratto called meeting to order at 5:30pm. All Council Members except Sarha Berry were present . The purpose of the meeting was to continue preparation of the budget for fiscal 2012-2013.

1.Prepare FY Budget 2012-2013: Mayor and council reviewed the current budget and listed various projects for the upcoming year. Council and Mayor agreed to raise property taxes by the 3% allowed by law. Replacing redwood water tank was budgeted at $200,000.00. . Additional salaries for streets and revenue funds were budget for. A 3% increase from police contract was figured in. OMI has not requested an increase at this time. City Clerk reported the estimated state money for streets, State liquor, and revenue sharing. All were up more than anticipated.

Sarha joined the meeting at 5:50pm.

Each line item was reviewed. Salaries for full time employees will be increased by 1.5%.

A tentative budget was figured. Clerk will review all and report to Council any needed changes.

Meeting adjourned at 6:27pm

Next regular scheduled meeting is May 14, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
May 7, 2012

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council members Todd Stimpson and Sarha Berry were present.

No meeting was conducted as there was not a quorum. A budget work meeting was set for Monday,
May 14, 2012 at 5:30pm

Next regular scheduled meeting is May 14, 2012 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
April 19, 2012

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:02pm. All Council Members were present. The purpose of the meeting was to begin preparation of the budget for fiscal 2012-2013.

1.Prepare FY Budget 2012-2013: Mayor and council reviewed the current budget and listed various projects for the upcoming year. Council and Mayor agreed to not raise property taxes or city service rates if possible. Road chip & seal, replacing redwood water tank, and repairs to sewer lines on Wiseman and Calico streets were discussed. Additional salaries for streets and revenue funds were covered. A 3% increase from O.M.I. and police contract is anticipated. Most expenses and revenues should remain as is but City Clerk reported that state money for streets and revenue sharing may be down as the economy is still sluggish and spending on gas and sale tax items are down.

Council agreed to meet on May 7, 2012 at 7:00pm for another work session.

Meeting adjourned at 8:55pm.

Next regular scheduled meeting is May 14, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
April 9, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment:

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd made a motion to approve the Consent Calendar as presented. Tom second the motion. No further discussion. Motion carried all ayes.

Old Business: A) O.M.I. Contract Amendment: Shawn Moffett with OMI took the floor and presented the council with an amendment to the original contract which increases the contract price by 2.7%. The increase is due the raise in Idaho Power and chemical costs. Mayor stated in the future,he would like to see this amendment presented sooner as this contract was approved last October. Todd moved to approve signing the contract amendment. Tom second the motion. No further discussion. Motion carried. Shawn also presented an invoice for $207.81 which represents the repairs over the $5000.00 budget in the contract.

B.) Veteran Dinner: Linda Medley reported she is still working on contacts for the Veterans Dinner. A number of names were given and council agreed to place an ad in the Times-News requesting names and RSVP for the dinner. Using the Community Room at Rock Creek Fire District was discussed and clerk will check with the district on the capacity, number of tables and chairs, and date. Linda chose May 19, 2012 as it is Armed Forces Day. She will gather prices for catering and cost of city cooking the dinner.

C.) Arbor Day Proclamation: Mayor Ratto read and signed the Arbor Day proclamation. Due to Sarha’s absence City Clerk reported the fence line at the City shop has been chosen to plant shrubs or bushes this year. She has narrowed the chose to two, both needing a minimum of maintenance. Watering was discussed and Doug stated a soak er hose will provide sufficient water until the root systems reach the moisture from the ditch. The ceremony will be held April 28th at 11:00. The Hansen FFA will judge the art contest and prizes will be presented then. The FFA greenhouse will be open 11:00am-3:00pm and there will be fertilizer/gardening presentations, door prizes, and free lunch at the high school shop.

Reports: Nothing unusual in reports from police fire and OMI. Concerning the oxidation ditch, Mayor reported it will be next week before it will be cleaned..
Rec Dept. reported meetings and sign-ups for baseball and softball will be last week of April.
Doug reported he is collecting prices for chipping and seal coating but prices will vary because of the price of oil.
Mayor has a verbal agreement with the Hansen Quick Stop and Go for the purchase of that property for the intersection project. Doug noted he has been in contact with Idaho Power concerning the moving of lines and Idaho Power may need an easement from the city on the north east corner.

New Business: A) Newsletter: Clerk present a mock-up of the annual newsletter. She needs any corrections or changes by weeks end as to get them printed and to the library by April 24th. Council stated they agreed with the newsletter as is with the addition of the date for the Veteran’s dinner.

Public Comments: Anthony Bohrn (424 2nd Street East) addressed the council concerning various addresses in town that are in violation of the weed and vehicle/trailer codes. Mayor assured Mr. Bohrn the issues were being taken care of. Mr. Bohrn noted the water leak on Calico has been running water in the gutter for years. The city has been in contact with that residence and the matter will be resolved.

No other city business and no need for executive session Meeting adjourned at 7:43pm.

Budget work meeting will be held Monday, May16, 2012 at 7:00pm.
Next regular scheduled meeting is May14, 2012 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
March 12, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none. Sarha moved to approve Consent Calendar as presented. Todd Second motion. No further discussion. Motion carried all ayes.

Old Business: A) Building Inspector: Mayor stated the City selected a Building Inspector to replace Bill Baker. Mayor state all three gentlemen they interviewed were very well qualified and they had agreed on Paul Aston. Todd moved to approve Paul Aston as City Building Inspector on retainer of $75.00 per month or ½ of building permit fees, whichever is greater. Linda second. No further discussion. Vote was 3 ayes ,1 opposed and motion carried.

B.) Fair Housing Proclamation: Mayor Ratto read a Fair Housing proclamation making April Fair Housing month. Sarha moved to accept the proclamation. Tom second. No further discussion and motion carried all ayes.

C.) Forsgren Associates: Gary Ashby with Forsgren Associates took the floor to introduce himself and Bad Bjerke to the council members who did not know them. He went on to say he wanted assure the City of Hansen that Forsgren will continue to work with the city on all current and future projects and Keven Shreeve left Forsgren with everyone up to speed on the city projects. He gave a short update on the water study, stating the paper work has been complete and returned to DEQ and the study is ready to proceed. Brad then took the floor giving an update on the Region Facility study. At the last monthly meeting a history of Hansen covered population, flows, rates, and projected growth. The same subjects were covered on Kimberly with Kimberly projected much more growth than Hansen. Flow rates for both cities were plotted and maps of the area of impact were reviewed. Concepts for the type of system, placement location, flow and rates were discussed. At the current growth implications the split may be Kimberly 75% and Hansen 25%. Brad noted the monthly committee meetings have been set for the first Wednesday of the month from this point on. Both thanked council for their time and assured council of their commitment to the city.

D.) Opt Out Environmental Study: An environment impact study is required for use of grant money but the city has the option to opt out of that expense at this time. The study will be necessary should the city decide to use grant funds. Todd made a motion to opt out of the environment impact study at this time. Linda second the motion. No further discussion and motion carried unanimously.

Reports: Nothing unusual in reports. Police Chief Burmingham stated nothing new not in the presented report. Battalion Chief Bill Robison reported Rock Creek fire has started the year out very busy and could indicate a record fire year. Training continues. No one from O.M.I. Mayor reported the flash mixer has been installed. Linda noted the sewer tour held Saturday was very interesting and would have liked to see more attendance as it is important to understand how that system works.
Doug Gee reported nothing new in the street department. Century Link continues to work at the intersection and should begin splicing lines next week. Tome stated he is aware of concerns with the money being spent on additional salaries for the street department. He stated that at certain times and various jobs it is necessary for Doug to have assistance. Safety issues are at stake and the city could be very liable should an accident occur because of lack of help. Discussion on number of hours needed for additional salary and budget. Council agreed to table discussion until next meeting so more information can be obtained.

New Business:
A) Mayor Assignments: Mayor Ratto asked the council to accept the following assignments:.
Sarha, Rec Department – yes
Linda, Fire – yeas
Tom, Streets and Buildings – yeas
Todd, Police and back up on building permits – yes

B.) Budget: Clerk reported Twin Falls County needs the date for the city budget hearing. Council agreed to hold the Budget Hearing on August 13, 2012 at 6:230pm at City Hall. She also asked council to begin considering any projects for the next budget year and to start gathering prices and information on project to have available for the first budget. Council agreed to set a budget work meeting for April 16, 2012 at 7:00pm. Sarha asked the procedure for opening the budget if and when grant funds are received. Clerk stated that the budget must be amended if grant funds are received and should be be at the time the money is received. However, if you are anticipating other funds within a short time ( a couple of months) the budget can be amended then for all funds and expenses.

C.) Fireworks/July 4th Celebration: Mayor presented the contract from Lantis for fireworks at $2500.00 which is for the same amount of shell for the same cost as last year. Tom moved to approve the Lantis fireworks purchase for $2500.00. Sarha second and motion carried unanimously. Clerk then asked council what they would like to see for this years celebration as there was no parade last year and a poor turn out. With July 4th being on Tuesday this year the council expects a larger turn out and would like to see the parade and activities in the park as well as the pot luck and fireworks. Mayor asked Linda Medley to try to get a committee of residents to help with the celebration this year. Linda agreed.

D.) Arbor Day/Hansen FFA: Hansen FFA chapter president CJ Peters and vice president Riley Brown addressed the council concerning the upcoming Arbor Day and if the city would like the FFA chapter to participate as in the last years. Sarha stated she would like to continue with the art contest and asked the FFA to take part. Riley stated the chapter will plan the free lunch and education day. Last year a tree was planted at the library. Suggestions for tree planting will be discussed. Mayor asked Sarha to continue heading the Arbor Day plans. Arbor Day in Hansen will be April 28, 1012.
On that note, Linda added that she is having problems gathering names of veterans in Hansen for the dinner. She thought Armed Forces Day, May 19, 2012, would be a good date but the weather may be such as to prevent an outside dinner. Clerk as Battalion Chief Robison about the community room at Rock Creek Fire station. He stated it would seat approximately 80 and has no food prep area, food must be brought in. Mayor asked Tom to help with the names and asked Linda to report at next meeting.

E.) Clean Oxidation Ditch: Mayor reported that over the years gravel has built up in the oxidation ditch which slows the flow in the ditch. The system is 33 years old and has never been cleaned to anyone’s knowledge. He has contacted a company with a tract-hoe who can clean out the gravel for $600.00 to $800.00. The gravel can be hauled to the lagoon. Todd asked about the company’s liability insurance in case of damage to the ditch. Mayor stated the company should carry sufficient insurance for damages. Tom moved to approve the $600.00-800.00 to clean the oxidation ditch. Linda second. Motion carried all ayes.

Mayor asked for public comments and there were none. He thanked the government class students for attending.

Mayor Ratto stated the need for an executive session for the discussion of property purchase at the intersection. Tom moved to enter executive session as per state code 67-12345 to discuss the purchase of property. Todd second motion. No further discussion. Tom, aye; Sarha, aye; Todd, aye; Linda, aye. Council entered executive session at 7:59pm. Executive session ended at 8:25pm and council returned to regular meeting.

No other city business and meeting adjourned at 8:26pm.

Next regular scheduled meeting is April 9, 2012 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
PUBLIC HEARING MINUTES
February 24, 2012

PUBLIC HEARING: 7:00PM

Mayor Ratto called Public Hearing to order at 7:00pm and welcomed all those who attended. All Council Members were present. Jeff McCurdy from Regional IV Development and Architect Barrett Craig also attended. The purpose of the Public Hearing was to get public input on the the proposed remodel to Community Center. A sign in sheet was passed around. ( See attached)

Mayor and Council have agreed to proceed with the Community Bloc Grant to remodel the Community Center. Jeff McCurdy from Region IV Development took the floor and explained the Bloc Grant and the application process. A Public Hearing is required to be held as part of the application. He went on to explain how the grants are awarded and when the notifications will be received. The State of Idaho has approximately $443,000.00 available for Senior and Community Centers state-wide. The grants are awarded according to the greatest need and health & safety issues. The Hansen Community Center fits this criteria.

Jeff then turned the floor to architect Barrett Craig who handed out drawings of the proposed remodel and then answered questions from the audience and Council concerning the plan. Due to major disrepair the roof is the number one issue to be dealt with as it needs to be completely replaced before damage from leaks start. Rain gutters and down spouts will be added also. This should address the problem of water leaking into the basement. Two ADA accessible restrooms are the next priority as they are required from all building of this size used by the public. The main floor will include the two restrooms, a small office and one large open room with a small food prep area with cabinets, a sink and refrigerator. The stage area at the back of the main floor will be removed and the exit and steps out the back will be constructed to ADA standards. New steps and metal handrails will be added to the front entrance. Testing for lead paint and asbestos will be done. Due to the expense of bringing the basement up to code with the installation of fire sprinklers and an egress exit, it will no longer be used by the public and is considered storage only. These updates will cost approximately $181,000.00 and the most grant money the city can receive is $150,000.00. The city will pay $23,000.00 cash and $8,000.00 in-kind by city employees to equal the $181K. The plan will be scaled back if necessary to afford the amount of grant money received.

Resident Bill Pyron asked if the Council has ever considered selling the present center then building a new Community Center? Mayor answered no because there has never been any interest shown from anyone to buy the property. A discussion then followed about building new. The City does property to build on. The estimated cost of new construction is $120 to $130.00 per foot. The merits are: a building custom built for the community’s uses, everything new & up to code, being on one level, and sufficient parking. The main down side is the expense. Should the City receive an acceptable offer for the current building, this years grant would have to be denied (if one was received) and an application for a new building submitted next year. A decision on that would have to be made by May when the grants are awarded. Most residents attending liked the idea of the new construction should an offer be received other wise the current plans were agreed on.

No further comments and Mayor Ratto thanked everyone for attending. Public Hearing closed at 7:52pm.

Mayor City Clerk

CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
February 16, 2012

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. Jeff McCurdy from Regional IV Development also attended. The purpose of the Special Meeting was to discuss the Community Center, renewing the discharge permit, and to review the resumes for Building Inspector.

1.Community Center Remodel: Mayor and Council met to discuss the direction of the remodel of the Community Center. Mayor stated he felt the better result would be to take the original building down to the floor and start from there. The Council discussed various cost projections as presented by the architect. Mayor stated the city will be doing all the demolition to save that expense. Jeff explained the in-kind work would have to be separated into equipment and labor. He went on to cover the application process and the agenda for the public hearing. He stated that the project can be altered to fit the amount of the grant awarded. The Council listed the roof replacement as the number one priority with the ADA restrooms as second. A discussion followed then Todd made a motion to move forward with the Dept. of Commerce Bloc grant application for Community Center remodel. Sarha second the motion. No further discussion and motion carried all ayes.

2.Discharge Permit : Mayor Ratto needs the Council’s authority to sign the Discharge Permit Application. Todd made a motion to give Mayor Ratto the authority to sign paperwork regarding the Waste Water Discharge Permit Application. Tom second the motion. No further discussion and motion carried all ayes.

3. Building Inspector: Sarha made a motion to go to executive session to discuss the resumes submitted
for Building Inspector. Todd second the motion. Mayor asked for roll cal vote: Tom-aye; Sarha-aye;
Todd-aye; Linda-aye. Council entered executive session at 7:36. Sarha made motion to return to
regular meeting. Todd second and motion carried unanimously. The Council and Mayor agreed to
interview the three chosen applicants on Monday, February 27, 2012 starting at 7:00pm. Mayor will
have City Clerk schedule the interviews.

No other city business and meeting adjourned at 7:52pm.

Next regular scheduled meeting is March 12, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
February 13, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Public Comments: Mayor asked for comments from the public. Tim Parker took the floor and addressed the Council about purchasing the property at 290 U. S. Highway 30 West for a RV Storage lot. Mayor Ratto explained that per City Code a storage unit, including RV storage, would need a Special Use permit. The Special Use permit requires a $200.00 filing fee and a public hearing. Parker asked what the Council’s feeling were concerning such a use. Tom stated he would need to see some plans and have more information before making a decision. Parker stated he would get information and plans together and decide whether to proceed.

Agenda Amendment: Mayor Ratto noted the agenda need to be amended under Old Business item E. to read Intersection Project, Mayor Ratto Authorization to negotiate the purchase of property. Add item F. Mayor Ratto Authorization to sign DEQ grant application. Todd made a motion to amend the agenda as noted by Mayor. Sarha second the motion. No further discussion and motion carried unanimously.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd noted the check numbers were out of order on the payable sheet but all checks and amounts were correct. Tom made a motion to approve the Consent Calendar with the noted corrections. Todd second the motion. No further discussion. Motion carried all ayes.

Old Business: A) Building Inspector: Mayor stated the City had received five resumes from the advertisement for the Building Inspector and asked the Council when they would like to review the resumes and set interviews. Council agreed to meet Thursday, February 16, 2012 at 7:00pm. Clerk will post the notice and Agenda on Tuesday.

B.) Community Center Remodel: Jeff McCurdy from Region IV Development took the floor stating had been in contact with Sharon Deal from the Idaho Dept. of Commerce and gave her a tour of the Community Center. Ms. Deal felt the center was a good fit for the bloc grant program. Jeff reminded the Council that the application is due March 2, 2012 and a public hearing must be held before the application is submitted. Council asked if the building warranted the remodel or if a new building would be money better spent? Linda Medley also asked what the difference in grant awards are for remodels compare to new construction. Jeff stated the $100,000.00 was top for remodel and $150,000.00 for new construction. Jeff turned the floor to Architect Barrett Skiver to answer questions concerning the condition of the building and foundation. Barrett presented the council preliminary plans and cost estimates covering the remodel that was discussed last month. He stated also that the basement would need fire sprinklers if used by public. A remodel would not require sprinklers for basement storage but new construction would still require sprinklers. Removing the walls but keeping the floor would qualify as new construction. Testing for asbestos and lead paint and a second ADA exit without stairs is required. His plans include : 1 large meeting room, two ADA restrooms, second ADA exit, and an office. He noted that metal handrails would be need at the front entrance. The cost estimate for the remodel as shown in the plan presented is $114712.51. The city would invest approximately $25,000.00 as a match. Council agreed to set a Public Hearing for March 24, 2012 at 7:00pm at the Community Center. Jeff will email the publication to Times-News tomorrow as the as needs to run seven days before the Public Hearing. Sarha made a motion to authorize Mayor Ratto to sign all paperwork for the Bloc Grant Application. Todd second the motion. No further discussion and motion carried all ayes. The Council decided to add the Community Center remodel to the agenda for the meeting on the 16th to discuss the options and decide whether to remodel or new construction.

C.) Veteran’s Dinner: Mayor Ratto had mentioned hosting a Veteran’s Dinner at the January meting and the topic was tabled until the February meeting. The dinner would show appreciation to the veteran in Hansen and their families. He proposed the Mayor and Council preparing a meal either inside or at the City Park if weather permitting. Several dates were discussed and Mayor asked Linda Medley to chair a committee for the dinner. Linda agreed to chair the committee and stated she could find residents willing to help.

D.) Water & Sewer Holiday: Mayor Ratto had suggested a one time holiday from monthly service billings as many are struggling financially. Council stated that the budget has been set for this fiscal year and funds have been committed. Mayor stated in that case he would like to move forward with updated to the water or sewer systems so residents might see their money at money. He does not believe there is a any reason to postpone some of this projects. Council stated they are waiting for the studies to be completed so they have a clear picture of the needed upgrades and can prioritize the needs.

E.) Intersection Project Authorization: Mayor Ratto needs authorization to continue the purchase of property for the intersection project. Todd made a motion to give Mayor Ratto the authority to negotiate the purchase of property for the intersection project. Tom second the motion and it carried unanimously

F.) DEQ Grant Authorization: Mayor Ratto needs authorization to sign the DEQ grant application. Sarha moved to give Mayor Ratto authorization to sign the DEQ Grant application paperwork. Todd second. Carried all ayes.

Reports: Nothing unusual in police, fire, and OMI reports. Maintenance Director Doug Gee reported he has bought $1000.00 worth of tools for the city shop. Code Enforcement Becky Higgins reported she has patrolled the city several time a week since staring a Code Enf..Officer but she has no dogs in the kennel at this time. She asked about patrolling in the North West Estates. Council said she should contact Lynn Carson as the park is private property.

New Business: A) Chlorine Contact Mixer: OMI has reported the need for a new chlorine contact mixer as the present one is beyond repair. They gave an estimate cost from Nibley & Company of $6117.00 for the installation of a new mixer. Tom moved to approve the purchase of the new chlorine contact mixer at the sewer plant. Linda second the motion. No further discussion and motion carried all ayes.

B.) Waste Water Tour: At the January meeting Mayor Ratto suggested a tour of the waste water facility for all interested residents. Council agreed to host a public tour of the waste water facility on March 10, 2012 at 9:00am. Everyone should meet at City Hall and then run a shuttle to the plant as parking is limited especially in the muddy conditions. Clerk will put out posters advertising the tour.

C.) Jackie Frey – TF County Emergency Response: Jackie Frey took the floor stating she has been the Emergency Services Coordinator for Twin Falls County for 15 years. The county has adopted an Emergency Operation Plan patterned after a national plan. The City of Hansen as well as other cities in Twin Falls County have agreed to accept and participate in the plan. Jackie presented some current updates to the plan and asked the Council to approve the Mayor signing a Memorandum of Understanding which again states the City of Hansen agrees to coordinate with and support the Emergency Operation within their capabilities. Tom made a motion for the Mayor to sign the Memorandum of Understanding. Sarha second the motion. No further discussion and motion carried unanimously.

Mayor asked for public comments. Roxanne Ray addressed the Council as the leader of the local Girl Scout Troop and asking the Council to donate the surplus copy machine to the troop The copy machine was advertised for bids as surplus equipment but no bids were received. Todd made a motion to donate the surplus copy machine the the Girl Scout Troop Tom second the motion. Motioned all ayes.
Wes Price then addressed the Council concerning the possibility of closing a portion of Pine Avenue on March 11 for an auction to be held by his father Ron Price who lives at 120 Pine Avenue East. The closure would be from Main Street North on Pine to in front of Ron Price residence. The one house between Price and Main Street is vacant at this time so the closure would not affect any resident reaching their home. Mayor asked Police Chief Burmingham if he foresaw any problems with the closure to which Chief answered no as long as there are no Emergency Vehicles needing through. Sarha suggested the city have something in writing from Mr. Price stating the actual date and time of closure.

No other city business and no need for executive session Meeting adjourned at 8:32pm.

Special Meeting is February 16, 2012 at 7:00pm. Next regular scheduled meeting is March 12, 2012 at 7:00pm.

Mayor City Clerk

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CITY OF HANSEN
COUNCIL MEETING MINUTES
January 20, 2012

SPECIAL COUNCIL MEETING: 6:30PM

Mayor Ratto called meeting to order at 6:30pm. All Council Members were present. The meeting was held at the Community Center to discuss the grant application for the remodel project.

1. Community Center Remodel: Mayor and Council met to discuss the direction of the remodel of the Community Center. The replacement of the roof and two ADA bathrooms were priority items. Code issues, egress and the need for a sprinkler system in the basement were discussed. The various uses of the building were reviewed and if the layout of the main floor might be changed. The back of the main floor, back door and stairs need altered to allow ADA access. Lead paint and asbestos testing was mentioned. A dollar match for the grant will be decided at the February.

No other city business and meeting adjourned at 7:11pm.

Next regular scheduled meeting is February 13, 2012 at 7:00pm.

CITY OF HANSEN
COUNCIL MEETING MINUTES
January 9, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Urie called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Public Comments: Mayor asked for comments from the public. There were none.

Agend