Minutes From 2011-2013 City Council Meetings

Minutes from the Hansen City Council Meetings are only open to the public, in print, when they have been approved by a motion and seconded by the Hansen City Council. These mintues were approved by the Hansen City Council.

***************************************************************
CITY OF HANSEN
COUNCIL MEETING MINUTES
March 18, 2013

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called Special meeting to order at 7:03pm. All Council Members were present.

Special Meeting was called to work on the User Fee Schedule for the Community Center. City Clerk presented Council with copies of the current fees and leases. She also presented a generic lease form that City Attorney William Hollifield has sent over.

A discussion followed concerning personal property being left in the building; what would constitute long term use and the need for a signed lease; who should have the deposit waived; and who should be responsible checking the facility after a use.

A couple of changes were made to the presented lease, which Clerk will return Hollifield. Five days or more of continuous user will require a lease and deposit. One time use of the facility will require a twenty-five dollar ($25.00) deposit to be held for three working days after the keys are returned so facility can be checked for cleaning and damages. The $25.00 deposit may be waived for local Not For Profit groups for a one time use . This will require signed promise to leave facility clean and no damages to the premises.

Council discussed having the center cleaned by those who clean City Hall and the shop once a month. Council agreed the building should be cleaned by the city once a month. The Summer Youth Workers and clean the building through the summer and then the regular cleaning service will take over the cleaning.

No other business was addressed. Meeting adjourned at 8:00pm.

Next regular meeting is April 8, 2013 at 7:00pm.

Mayor City Clerk

************************************************************************
CITY OF HANSEN
COUNCIL MEETING MINUTES
March 11, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members except Linda Medley were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Sarha moved to approve Consent Calendar as presented. Tom second the motion. No further discussion and motion carried unanimously.

Old Business: A) Set use fees, deposits, maintenance schedule for Community Center. After discussion Council decided to set a work meeting to set a user policy for Monday, March 18, 2013 at 7:00pm.

Linda Medley joined meeting at 7:07pm

B.) Steel Water Tank: Mayor Ratto provided an estimate for a steel water tank of $151,235.00 for a 207,000 gallon tank that includes engineering and erection. It does not include foundation which would run approximately $15-25,000.00. This would have to be advertised for bids. Linda stated it is time to proceed with the project. Tom made a motion t proceed with advertising for bids for the new water tank. Linda second the motion. No further discussion. Tom and Linda voted aye. Sarha and Todd voted nay making a tie. Mayor Ratto voted aye to break the tie and motion passed.

Reports: Nothing unusual in reports. Police: Nothing not in written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report showing a lower than average number of calls this month and that several classes and training have been completed. Bill reported Rock Creek is wanting to test fire hydrants the last week of March.
.OMI : Jack stated nothing not in written report in packet. A rasp pump went out and will cost approximately
$850.00 to repair. All tests came in good and the respirators and cartridges have been purchased.
Code Officer: Becky did not attend meeting due to illness.
Street/Maint.: No report
City Clerk: Clerk reported cost for the internet repair would be approx $500.00 to fix the equipment now in use. A discussion of other options followed then Sarha moved to repair the existing WYFY equipment. Todd second the motion. No further discussion. Sarha, Todd, and Linda voted aye. Tom voted nay. Motion carried.

New Business: A) Set Budget Hearing: Council agreed to set the Budget Hearing for August 12, 2013 at 6:30pm. Clerk will forward this information to County Clerk.

B) Egg Hunt, Arbor Day, and Johnny Horizon Day: Clerk reminded Council of the up-coming events. Local 4H club will host the Easter Egg Hunt on March 30, 2013 at 10:00am in Rolling Hills Park. 4H leader will notify Clerk when they will need the Community Center to stuff the eggs. They will also put out posters. Clerk notify media

Arbor Day will be April 27th this year. Hansen High FFA will host a presentation and lunch and the PTO is sponsoring a Fun Run. Rolling Hills Park was suggested as a site for planting a tree this year. More information will be available next month.
Johnny Horizon Day will be May 4th and City plans to participate as usual this year. Arbor Day and Johnny Horizon Day will be on next month’s agenda. Linda Medley asked about doing another Veteran’s dinner. It will also be on next agenda.

C). Buy flags for Community Center: Clerk provided prices for new flags for the Community Center. The flags can also be used in parades. Linda moved to purchase the new flags. Sarha second and motion carried unanimously.

No other new business.

Mayor stated he would like to hear comments from the public. No public comments and meeting adjourned at 7:52pm.

Next regular meeting is April 8, 2013 at 7:00pm. with a work meeting on March 18,2013 at 7:00pm

************************************************************************
CITY OF HANSEN
COUNCIL MEETING MINUTES
February 11, 2013

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Linda moved to approve Consent Calendar as presented. Todd second the motion. No further discussion and motion carried unanimously.

At that time, Mayor Ratto turned the meeting over to Council President Todd Stimpson and exited the meeting.

Council President Todd Stimpson went on to Old Business.

Old Business: A) Public Hearing for Block Grant the City received to remodel the Community Center. This is the second of two required Public Hearings..Candy McElfresh with Region IV Development presided over the hearing and gave a run down of the progress of the project to this point. She provided an accounting of the funds disbursed by the grant and explained that all grant funds have been used. The cabinetry, windows, and siding will be covered the City’s the funds committed by the City. No further discussion and questions.

B.) SCBA vs. Respirators: SCBA or respirators are required to be on hand at the sewer plant. The two are equal in the purchase and annual maintenance and the Mayor asked OMI which they would prefer. OMI would prefer the respirator because of its ease in use for the chemical building. However it was noted they can not be used in small confined spaces such as a man hole. After a discussion Sarha moved the City purchase two respirators. Tom second the motion. No further discussion and motion carried unanimously. Todd asked Jack if OMI could look into where the city could make the purchase of the respirators.

Reports: Nothing unusual in reports. Police: Officer Porter introduced new Office Poulsen and nothing outside the written report.
Fire: Bill Robson presented the Rock Creek Fire report. Number of calls this month was 50 with 7 to Hansen. Three trainings have been completed.
OMI : Jack Benion had nothing to add to the written report. No news on the permit yet.
Code Officer: Not available
Street/Maint.: Dave Weeks has left the city and Council is in the process of hiring a new Street/Maint person.
City Clerk: Clerk reported nothing new this month.
Rec Dept: Todd reported the girls and boys basketball season is ending soon and the wrestling will begin an a couple of weeks.

New Business: A) Roxanne Ray – Girls Scouts: Roxanne Ray with the local Girl Scout troop addressed the Council asking for the Mayor and at least on Council Member attending a scout meeting to present the girls with information on how the city works, elections, budgets and other subject concerning the running of the city. She stated the girls meet in the High School cafeteria from 4:00 to 6:00 on March 7, 14, 21 and asked if they possibly make a March meeting. Todd said they will relay the request to the Mayor and let her know which date would work.

B) Debbie Kelly – PTO Fun Run: Debbie Kelly took the floor introducing herself and explaining the PTO has scheduled a Fun Run/5K to promote good health through exercise on April 27, 2013 starting at 10:00am. She said the run would go through the south side of town then out east on Overland and back into town on Overland
She asked the city if there were any special permits needed or rules. The City requires nothing but suggested she makes sure the Kimberly police department are aware of the event. Sarha noted that is the same day as the City’s Arbor Day Celebration and maybe there is a way to tie the two together.

C) Hire new Street/ Maint: The City has received several application for the St/Maint position and needs to begin reviewing them. Todd asked to go into Executive Session to review the applications as per Idaho Code67-2345 sub-paragraph A. Roll Call vote: Linda, yes; Sarha, yes: Tom, yes.

Before entering Executive Session, Todd took comments from the floor. Mr. George Urie told the Council the the Twin Falls County is dismantling the former hospital and may have cabinets or other items the city could use in the Community Center. Contact the County Commissioners for more information. No other public comments

No other city business.

Council entered Executive Session at 7:27pm

Tom moved to close executive session at 8:08pm. Linda second the motion. Council returned to regular meeting. Council selected three applicants to interview. Clerk will schedule interviews.

No other City business and meeting adjourned at 8:09pm

Next regular meeting is March11, 2013 at 7:00pm

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
February 21, 2013

SPECIAL EXECUTIVE SESSION: 7:00PM

Mayor Ratto called the Special meeting to order at 7:00PM. All Council Members were present except Todd Stimpson. Tom Kennedy made a motion to go into an Executive Session to interview applicants for the City’s Street/Maint position. Linda Medley second the motion. Roll call vote: Tom, aye; Sarha, aye; Linda, aye. Council entered Executive Session as Idaho Code 67-2345 sub A, employee matters at 7:03PM.
Tom made a motion to end Executive session at 8:34PM. Linda second the motion. No further discussion and Executive Session ended. Council returned to Special meeting which Mayor Ratto adjourned at 8:35PM.

Mayor City Clerk

CITY OF HANSEN
PUBLIC HEARING MINUTES
February 11, 2013

PUBLIC HEARING: 6:15PM

Mayor Ratto called the Public Hearing to order at 6:15pm on February 1, 2013. All Council Members were present. City Attorney William Hollifield was also present.

This Public Hearing the the second of two required by the Department of Commerce Block Grant the City of Hansen received to remodel the Community Center. Because the Block Grant is funded by HUD , community involvement is a high priority. Public Hearings are a source of input for these projects.

Candy McElfresh with Region IV Development took the floor and presented a spreadsheet showing the expenditures and payments received at this point. She explained the grant process and reviewed the work completed thus far. The roof is completely new, two ADA restrooms, three stairways brought to ADA standards, walls and the old stage removed making a larger multipurpose room, and a new office/storage area.

The City and Petersen Brothers Construction reviewed all work in the original plans and did a value engineering to remove low priority items, bringing the construction bid down to $121374.00 allowing for problems that may show up in the coarse of remodeling the old building. At the end of construction no unforeseen problems arose, so the items removed from the scope of work can be added back. The cabinetry, new windows, and siding will be completed as soon as weather permits. Those expenses will be covered by the City’s committed funds with the work done by City employees.

Candy asked for questions from the audience. One comment was to leave the wood floors, no carpet, because of the maintenance and upkeep. No other comments

No questions or comments from Council.

Hearing adjourned at 6:38pm.

Mayor City Clerk

************************************************************************************************
CITY OF HANSEN
COUNCIL MEETING MINUTES
January 14, 2013

PUBLIC HEARING: 6:15PM

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called the Public Hearing to order at6:15PM. All Council Members were present. City Attorney William Hollifield was also present.

The Purpose for the Hearing was to hear comments and take questions concerning the completion of the Waste Water Facility Study which was complied by Forsgren Associates. Brad Bjerke and Robin Mattison from Forsgren Associates gave an over view of the study.

Robin reported she had study a lot of tapes of the city’s collection system, mapped the city lines and then prioritized repair needs. Hansen Estates has the highest priority for numerous reasons. She listed a couple of options for the repairs and estimated cost of $610,000.00.

Brad reviewed the waste water plant and listed these upgrades: TSS limits exceedences; Age of facility – head-works maintenance, RAS pump failures, and sludge disposal; Redundancy – ox ditch (clean out grit) and disinfection; Growth. The following alternatives were considered: 1) No Action; 2) New membrane bio reactor plant 3) Upgrading existing mechanical plant which includes upgrades to mechanical screen and grit removal system; upgrades to aeration equipment on Ex Ox. Ditch;adding tertiary effluent filtration; add UV disinfection (in line) with redundant in-line system; add a second oxidation ditch; and add mechanical solids handling. 4) Regionalization. At this time it appears the City of Kimberly has a lack of interest in the regionalization. Upgrading the existing plant in four phases is recommended. Phase 1-head-works and dewatering bags Phase 2-filter/UV building Phase 3- oxidation ditch Phase 4- solids handling. Estimated Costs are Phase 1 plant; $998,000 Collection $610,000 Phase 2 $1005,000 Phase 3 $643,000 Phase 4 $561,000 for a total of $3207,000.00 Some funding scenarios were presented.

Steps forward at this point would be Council approval of study, submit final study to DEQ with DEQ review /approval by March 4th, pursue funding by submitting Letter of Interest for DEQ State revolving fund by January 18th, determine phasing, funding, and implementation schedule, and the bond election dates are March 12 and November 5. End of presentation.

Mayor Ratto asked for public comments or questions. There were none and hearing was adjourned at 6 51PM.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
January 14, 2013

PUBLIC HEARING: 6:15PM

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Agenda Amendment: Item C under old business was split to make the change order item C and excess funds item E. Mike Burr with the annual audit was added as item F under old business.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd noted a correction to the payable report on check #1165 should read $203.17 not $203.07. Check #1179 was listed for $86.90 and as void. The void checks should read 1180-1195. Mayor entertained motion to approve Consent Calendar. Todd moved to approve Consent Calendar as corrected. Tom second the motion. No further discussion and motion carried unanimously.

Old Business: A) Public Hearing for the Waste Water Study: the Public Hearing was held on January 14, 2013 at 6:15PM. Forsgren Associates review the study and the recommendations. Brad Bjerke then asked the Council to approve the study and then he will forward it to DEQ for their approval. He suggested submitted the Letter of Interest for DEQ State Revolving Funds due by January 18th. Tom Kennedy made a motion that Council accepted the Waster Water Facility Study and have forwarded to DEQ. Linda Medley second the motion. No further discussion and motion carried all ayes. Mayor Ratto asked Council thoughts on the Letter of Interest. Sarha made a motion the Council submit the Letter of Interest for DEQ State Revolving Funds. Todd second the motion. No further discussion and passed all ayes.

B.) Set Public Hearing for the Community Center Project: Commerce requires Bloc grant recipients to hold a Public Hearing during the remodel project to hear comments from the public. Council agreed to hold the Public Hearing on February 11, 2013 at 6:15PM in the Community Center as remodel should be completed enough to use the facility. Region IV Development will place the advertisement in the Time-News.

C.) Change Order: The Council needs to decide which items to place in the change order as there are UN-expended funds on the project. Jeff McCurdy reported he has been in contact with Commerce and the City is committed to spend the $22000.00 as per the contract. If the project has UN-spent funds of $9100.00 that money would be from the grant. The city can however, close the contract with Petersen Brothers for the work completed. The city can then purchase and install cabinets, siding and windows, carpet etc. and do the work themselves for the $9100.00. The grant can remain open until spring weather allows the completion of the siding and windows. Since the work by Peterson Brothers is completed no change order is necessary.

D) Employee Manual: Council has requested changes to the Employee manual concerning vacation and sick pay. Mr. Hollifield had prepared those changes but Todd asked the wording for vacation accrual be changed. Item tabled until next meeting.

E) UN-Spent Funds Community Center: Council agreed earlier to close the contract with Petersen Brothers for the Community Center remodel project and purchase and install remaining items by city personnel. Items to be completed then weather and funds allow include cabinets, siding, windows, and possibly carpet. Todd moved to proceed by having City personnel installing cabinets for the prices of $1400.00. Tom second the motion. No further discussion and motion carried all in favor.

F) Mike Burr with Annual Audit: Mr. Burr presented the Council with copies of the annual audit and went on to explain all is usual. Some light bookkeeping needs to be completed to clean up the accounts and the reserves are about the same as last year. The transition to the new system went relatively well and accounts look to be in good shape.. He has the same finding as in the past concerning the segregation of duties in the clerks office but nothing can be done until more personnel are brought on board.. He cautioned the Council to be aware of all open meeting laws and the sue of executives sessions. Sarha made a motion to accept the 2011-12 Annual Audit as presented by Mr. Burr. Tom second. No further discussion and motion carried unanimously.

Reports: Nothing unusual in reports. Police: Written report in packet. Noted recent rash of auto break-ins. Warned not to leave keys and valuables in vehicles.
Fire: Fire Chef Jason Keller presented the Rock Creek Fire Annual report.
.OMI : Claudia presented OMI monthly report as Jack is out of town..
Code Officer: Becky reported all is going well with the department. Problem with one dog bite. Officer has been notified. Officer stated dog must be held in quarantine. I
Street/Maint.: Dave reported plowing snow and working on equipment
City Clerk: Clerk reported nothing new this month.

New Business: A) Roxanne Ray-Girl Scouts: Not in attendance.

No other new business.

No public comments.

Next regular meeting is February 11, 2013 at 7:00pm. with the Public Hearing at 6:15 both meetings in Community Center.

Mayor City Clerk

**********************************************************************************
CITY OF HANSEN
COUNCIL MEETING MINUTES
December 10, 2012

SPECIAL EXECUTIVE SESSION: 6:00PM

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called the Special meeting to order at6:02PM. All Council Members were present except Todd Stimpson. Linda Medley made a motion to go into an Executive Session to update the Employee Manual. Tom Kennedy second the motion. Roll call vote: Tom, aye; Sarha, aye; Linda, aye. Council entered Executive Session as Idaho Code 67-2345B, employee matters at 6:04PM.
Tom made a motion to end Executive session at 6:49PM. Linda second the motion. No further discussion and Executive Session ended. Council returned to Special meeting which Mayor Ratto adjourned at 6:50PM.

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Sarha Berry, and Tom Kennedy were present. Todd Stimpson called in and attended by speaker phone. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Mayor entertained motion to approve Consent Calendar. Sarha moved to approve Consent Calendar as presented. Tom second the motion. No further discussion and motion carried unanimously.

Old Business: A) Set a Public Hearing date for the Waste Water Study: Council agreed to hold the Public Hearing on January 14, 2013 at 6:15PM in the Community Center. The regular Council meeting will follow.

B.) Employee Manual: Council had met earlier tonight in a Special meeting to update the Employee Manual. Council will now complete the update and present it at a Council Meeting when complete.

C.) Computer Back-Up System: Clerk presented an estimate for a computer back-up system from Adaptiv Computing for $549.97. This system will back up the city computer nightly and send it to a holding box in the city shop. It is not necessary to have a computer in the shop for this system to work. It is a one time cost except for updates as technology and the city computer system may change. This system will collect and save information in the case the city computer should be damaged or in-operatable. Linda moved to approve the purchase of the back-up system. Sarha second the motion. No further discussion and motion carried all aye.

Reports: Nothing unusual in reports. Police: No Office present, written report in packet.
Fire: Bill Robson presented the Rock Creek Fire report average number of calls this month and that several classes and training have been completed. Mayor Ratto stated the pumps have been re-calibrated and asked about more hydrant testing. Bill replied Rock Creek is waiting until spring due to ice forming at the test sites
.OMI : Jack not attending due to illness. Written report in packet. Mayor reported city sewer plant experienced TSS over limit and not sure why as all other systems worked well.
Code Officer: Becky reported all is going well with the department.
Street/Maint.: Dave reported remodel o Community Center is progressing well should be completed by December 25th.
City Clerk: Clerk reported the annual Community Christmas Tree lighting in Dixon Park went well . The weather was very nice. A rather small turn out. Also the new software program is going better.

New Business: A) Ron Bird, Earth Renaissance Tech. Mayor gave the floor to Mr. Bird who introduced himself and Craig Richards. He first asked about issues with current waste water system. Mayor listed several issues. Mr. Bird asked about the study with the City of Kimberly. Mayor responded that is on going, soon to be completed and that the City of Kimberly has not responded to Forsgren engineers lately to complete the study. Mr. Bird presented a power point describing a system that would replace a system similar to the city’s current plant with very little equipment and the entire process is completed in an hour as apposed to several days. They have plants operating in California which has very strict DEQ regulations. When process is complete the PH and fertilizer can be adjusted for land application. The water can be treated to be release into public water. The water content in the bags is approximately 10%. This system does not use chlorine but uses a sulfur burner and lime to control the PH level. This system installation is 20-to 30% cheaper than the standard ditch system. Mr. Gave hand outs of the information and contact info and stated they can fit the city to any system they may need and have financing options available. Council thanked Mr. Bird and Mr. Richardson.

B) Renewal Annual Beer & Liquor Licenses: Mayor stated that the license for the sale of beer/wine and liquor are due for renewal January 1, 2013. The Hansen Quick Stop & Go has beer/wine for sale off premises. The Town Tavern and the South Hills Saloon have licenses for beer/wine and liquor on site. Tom moved to approve the renewal of the licenses. Sarha second the motion. Carried all aye.

No other new business.

Mayor stated he would like to hear comments from the public. Dr. Susan Scherz introduced herself as the new Superintendent for the Hansen school district and stated she is interested in exploring a partnership with the City of Hansen on the future of the city and its students. Mayor asked if any meeting times have been set yet. Dr. Scherz stated the school board meets on the third Monday and she will approach the board on setting a meeting with the city then relate the date to the city.

Next regular meeting is January 14, 2013 at 7:00pm. with the Public Hearing at 6:15.

Mayor City Clerk

************************************************************************************************************
CITY OF HANSEN
COUNCIL MEETING MINUTES
November 12, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Sarha Berry, and Tom Kennedy were present. Todd Stimpson joined the meeting via speaker phone. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Sarha moved to approve the Consent Calendar as presented. Tom Second motion. No further discussion and motion carried unanimously.

Old Business: A) Forsgren Associates-Regional Waste Water Study: Brad Bjerke with Forsgren presented Council with a final draft of the Regional Water Water study. Brad stated he has had no response from the City of Kimberly after multiple attempts so chose to precede with the study. Brad provided handouts that gave a short over view of the results of this study. Study shows anticipated growth, reviewed the existing system, listed the need for the project, and gave four alternatives. Alternative 1, no action: #2 new membrane bio reactor plant: #3 upgrade existing plant: #4 regionalization. #3 seems most logical at this time and could be done in four phases: Phase I upgrades to head-works and add de-watering bags ($998,000). Phase II add tertiary effluent filtration and add UV disinfection ($1,005,000). Phases III upgrade aeration on oxidation ditch plus add second ditch($643,000.). Phase IV add mechanical solids handling ($561,000). These total $3,207,000.00. The Collection system in Hansen Heights needs to be replaced at estimated cost of $610,000.00 and should be included in Phase I. DEQ requires a Public Hearing and Brad suggested to hold it the night of the January Council meeting at the Community Center. Council agreed to review the draft and set a time and place for the Public Hearing at December Council meeting.

B.) Value Engineering for Community Center Remodel: A special meeting was held on Wednesday, November 7th at City Hall where the Council reviewed the value engineering changes to the Community Center remodel project. Tim Pollard with Petersen Bros. Construction presented changes that lowered the cost of the contract but kept the quality and design of the project. Council agreed to a final construction cost of $121,374.00. Barrett presented the contract which Mayor Ratto and Jeremy Petersen signed. Barrett requested the Mayor have authority to sign off on payment requests from him rather than wait for the next Council meeting. Linda Medley moved the Council authorize Mayor Ratto to sign payment requests approved by Barrett on the C.C. Project. Tom second the motion. No further comments and motion carried all ayes. Mayor presented samples of flooring for the restrooms and asked Council for a decision adding that these are an upgrade in quality but at the same price as in the contract.
C.) Disposal of Redwood Water Tank: City advertised for bids to remove and dispose of the redwood water tank and received one bid for $9880.00 which Council rejected. Tom reported that Doug Gee would remove the water tank for $2500.00 plus salvage rights. He would cover all labor in that price. Sarha asked about liability insurance and suggested getting a bid from Doug. Mr. Hollifield asked about a time limit. Linda moved to present Doug Gee with a contract for the removal and disposal of the redwood water tank for $2500.00. Doug must cover all expenses and provide proof of insurance. A time limit of 60 days with allowance for bad weather will be in contract. Tom second the motion. No further discussion. Motion carried 3 votes aye, Sarha voting nay.

D.) Rock Creek Food Pantry) Last month Council tabled a request from Robin Moss with the Rock Creek Food Pantry for the City donate $100.00 a month to the pantry. After a discussion concerning the need for another food pantry in the area and the number of options for assistance already available, the Council chose to deny the request.
Reports: Nothing unusual in reports. Police:Officer reported nothing other than the written report. Mayor noted two stop signs have been installed to see if the traffic can be slowed on Pine. Fire: Bill Robson presented the Rock Creek Fire report stating they had fewer calls this month with several calls one day for downed power lines due to a wind storm. Fire Chief set a schedule training for EMT. Mayor Ratto asked about more hydrant testing. Discussion followed between Jack Benion with OMI, Bill and Mayor Ratto concerning the pump installed by Precision Pumps and how they do not work properly when fire hydrants are opened. OMI : Jack reported the sewer plant had on bad TSS test this month and the water pressure dropped below 20% and DEQ required a Boil Water Advisory be posted. Samples tested good the next day. The current permit expired on October 31, 2012 so the City is operating with no permit at this time and it is estimated several months before DEQ had the new permit available. Last month he presented the Council with the recommendation of purchasing SCBAs from Rock Creek Fire District. The fire district can test, service and refill the units also. This month he provided information on respirators vs SCBA showing the cost is lower with the respirator but SCBA are required to enter sewer lines or a building with any kind of chemical leak, so depending on the use anticipated, SCBA is the better choice. Code Officer: Code Officer not available. Street/Maint.: Dave reported the intersection project is complete until spring when ITD will pave. C.C. Project going well. Dave made a request for funds to replace bad Christmas lights for Dixon Park. Tom moved to spend up to $200.00 for light replacement. Sarha second. Motion carried. City Clerk: Clerk reported the annual Christmas tree lighting will be held on December 1st in Dixon Park. Because of the remodel of the Community Center it will be at the park with free chili, coffee, and hot chocolate. Santa will be there also.

New Business: A) Separate Accounts in Government Pool: City Clerk stated that City Auditor Mike Burr has suggested the City have separate accounts in the LGIP investment pool. This allows the City to earmark funds for specific projects. Sarha moved the City set five separate accounts in the government investment pool. Todd second and motion carried all ayes.
B.) Annual Employee Evaluations and Salary increases: FY12-13 budget allowed for a 1.5% increase in salaries. Employee evaluations have not been done. Sarha suggested table the pay increases until evaluations are done. Council agreed.
C.) Backup System for Computer: Clerk explained the City has never had a backup system for the City computer which would provide protection should the system be damaged. There are options of dual hard drives that are changed every day and removed from the building. There are companies that contract to download the system nightly and store data off site. This proposed system from Adaptiv Computing would download and send the data to a lock box in the shop. At this time, Dave’s computer is not working so Hans will have to bring it on lone or replace that computer. The City has a laptop available. Council agreed to table issue until more information available.

D.) Christmas Gifts: In the past the City of Hansen has purchased gift cards for employees. Tom moved the City purchase $25.00 Ridley’s gift cards for employee. Linda second. Motion carried.

No other new business.

Mayor asked for Public comments. There were none.
Sarha made a motion to adjourn to Executive Session as per Idaho Code 67-2345-B for the purpose of reviewing the city’s employee manual. Todd second. Roll call: Tom, aye; Sarha, aye; Todd aye; Linda aye. Council entered Executive Session at 8:10pm.

Tom made a motion to return to regular meeting. Sarha second. Motion carried all ayes.

In regular meeting, no other city business. Meeting adjourned at 8:41pm

Next regular meeting is December 10, 2012 at 7:00pm.

Mayor City Clerk

************************************************************************************************************
CITY OF HANSEN
COUNCIL MEETING MINUTES
October 8, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: Mayor Ratto asked for agenda amendments. There were none.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Mayor entertained a motion to approve the Consent Calendar. Sarha moved to approved the Consent Calendar with the noted additions to payables. Todd second the motion. No further discussion and motion carried unanimously.

Old Business: A) Forsgren Associates Update- Brad Bjerke gave an update on the regional facility study with the City of Kimberly. Due to scheduling conflicts there was not been monthly meetings for the last several months. At this point the cost to the City of Hansen is basically the same to update their existing sewer plant or joint in a regional waste water facility with the City of Kimberly. More information is needed for Kimberly to complete the study. However Brad had some recommendation for updating the Hansen plant. He suggested doing the upgrades in four phases over 12 to 20 years.
Phase 1) The head works using GO2 bags for the sludge. These bags collect the sludge, allow the water to drain out, then the sludge is removed from the bags and hauled to the landfill.
Phase 2) Tersely filtration system with UV in line.
Phase 3) A second oxidation ditch which would permit one to be shut down for cleaning and repair and the eventual use of both when needed.
Phase 4) A mechanical DE-watering system should the bags not work sufficiently.
Brad will contact Kimberly and complete the study and present a copy as soon as possible.

B.) Redwood Tank: the bid request for the demo and clean up of the redwood tank ran in the Times-News Monday and Tuesday this week. In last month’s executive session it was agreed that no further action be taken.

C) Contract for remodel of Community Center: The City had received only one bid from Petersen Brothers Construction at $139,000.00 for the remodel project which is approx. $4000.00 over estimate cost. Architect Barrett Craig stated he has check Petersen Brothers Construction paperwork is in order. He added they are willing to set down and review the plan for some possible cost savings. Barrett assured the Council he will not allow any changes that are not to good standards. Council and Barrett discussed possible cut backs to keep project on budget. Some change orders have already been decided such as resilient flooring not tile; paint grade doors; and waiting on the cabinets. The asbestos testing has been done and was positive in the floor tiles. Dave is waiting on an estimate for the removal costs. The asbestos testing and remove is not in the budget and will be an expense covered by the City. Tom made a motion to accept the bid from Petersen Brothers Construction of $139,000.00 with an option to review value engineering changes for the Community Center remodel. Todd second the motion. No further discussion. Motion carried all ayes.

Reports: Police: Officer had nothing to add to the written report.
Fire: Bill Robson presented the Rock Creek Fire report stating they had fewer fire calls but more medical calls this month. Several classes and training have been completed. Fire Chief is trying to schedule training for EMT. Mayor Ratto asked about more hydrant testing. Bill replied he will have Chef Keller get a schedule set for that testing.
OMI : Jack reported the sewer plant had a permit violation due to power outages this last month. All is working well now. The wells and back-up generator worked as they should during those power outages. He reported that the City could purchase full face respirators with cartridge filter instead of the SCBAs at a cost of $200.00 each. The SCBAs from Rock Creek Fire are $2000.00. there are additional expenses for each and Jack will have a complete comparison for next meeting.
Code Officer: Becky reported all is going well with the department. She is continuing with notices of weed problems. She did ask who should make the decision on what is a weed problem as some complaints seem to be from feuding neighbors. Weed complaints will addressed in new business of the agenda.
Street/Maint.: Dave stated that ITD may be out of funding to complete the paving on the intersection project.
City Clerk: Clerk reported the conversion to new software is ongoing. The September conference was attended and she was elected 2nd director of District four of ICCTFOA as well as exhibitor Chairman.

New Business: A) Robin Moss with Rock Creek Food Pantry: Ms. Moss introduced herself and stated she is attempting to start a local food pantry which would serve the area on a weekly basis. She currently is working with Idaho Mobile Food Bank which delivers locally once a month at the Cross Roads Methodist Church. She stated the Idaho Food Bank is currently serving about ¼ of the need. Approximately 30 families from Hansen are being served. She requested an annual donation of $1200.00 and asked anyone interested in being on the board. Council agreed to table the item for the next meeting.

B) Persona Property Tax: Clerk provided Council with a copy of a letter from Senator Brant Hills requesting information on the personal property tax the City receives. The State legislature is proposing to end collecting personal property tax with no means to replace the loss of funds for the counties and cities. Hansen receives 1.54% of tax funds from personal property at this time. Some cities and counties will loos millions of dollars with this change. Clerk wanted the Council aware of this legislation and she will respond to Senator Hill’s letter.

C) Weed Complaints: Clerk presented the Council with several complaints on weeds received from residents in the South Hills Estates. None of these complaints is completed properly and one resident has been contacted by the City already. One complaint seems to be a bit nit-picky as the property has some overgrown flowers and a attempt at landscaping. Clerk stated that sending a letter stating the weeds must be removed or the City will clean the property and assess the cost to the property owner seem to open the City to extra work with no assurance of payment. Mr. Hollifield stated that the cost of cleaning the property can be added to the tax bill or collected in court and that a citation can be issued. Hollifield will draft a letter with the legal wording to be sent and stated pictures should be taken. City will provide Code Officer with a camera. Consistency is most important and all properties treated equally.

No other new business. No need for executive session.

Mayor stated he would like to hear comments from the public. Nothing from those attending.

Next regular meeting is November 12, 2012 at 7:00pm.

Mayor City Clerk

************************************************************************************************************
CITY OF HANSEN
COUNCIL MEETING MINUTES
September 10, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: Mayor Ratto noted the agenda need to be amended under New Business to add Council Assignments.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd noted the check numbers 1035 & 1036 were void checks, and 1037 is a re-issue of last month’s check to MV Disposal which has been lost in the mail. Mayor entertained a motion to approve the Consent Calendar. Todd moved to approved the Consent Calendar with the noted additions to payables. Sarha second the motion. No further discussion and motion carried unanimously.

Old Business: A) Redwood Tank Disposal: Mayor Ratto apologized for the misunderstanding concerning the demo of the redwood water tank. Mayor stated he had an offer of $10.00 per hour plus salvage to dispose of the tank with an estimate of a total cost of $2500.00. The metal bands that were removed had been sold for $183.00 and that money has been turned over to the City. Mayor stated that the disposal of the redwood tank can not be started until October 1, 2012 as it is not budgeted in this fiscal year. It was suggested to take bids on the disposal of the redwood tank. Todd moved the City advertise for bids for the removal of the redwood water tank. Sarha second the motion. Carried all ayes.
Mayor presented some estimate costs to the options given last month by Gary Ashby of Forsgren Associates for additional pipe. Both option were approximately $1,200,000.00 and would provide the city with optimal fire flows.

B.) OMI Contract: Jack Benion with OMI presented the Council with the 2012-2013 contract amendment for $117,290.00 which is a 3% increase from the present contract. That is due to the increase in the cost of electricity and chemicals. Todd moved to accept the OMI 2012-2013 contract. Linda second the motion. No further discussion and motion carried.

Reports: Nothing unusual in reports. Police:Officer Buck reported that the department is now fully staffed. Mayor noted two stop signs have been installed to see if the traffic can be slowed on Pine.
Fire: Bill Robson presented the Rock Creek Fire report stating they had fewer calls this month and that several classes and training have been completed. Fire Chief is trying to schedule training for EMT. Mayor Ratto asked about more hydrant testing. Bill replied Rock Creek is trying to get a schedule set for that testing now. OMI : Jack reported the sewer plant had several repairs this month including the clarifier sweep, the flash mixer, and the main power disconnect. The emergency generator at well #3 has been repaired. As of September 1, 2012 the total annual repairs are at $5096.54. All tests were good and all permit items were met. Last month he presented the Council with the recommendation of purchasing SCBAs from Rock Creek Fire District. The fire district can test, service and refill the units also.
Code Officer: Becky reported all is going well with the department. It was suggested to continue notices of weed problems.
Street/Maint.: Dave reported City of Kimberly had donated hydrant parts so most hydrants are fully operable. The intersection project seems to be moving slowly. Mayor asked Mr. Hollifield if the old street sweeper can be hauled in for scrap without further Council action? Hollifield replied that since it had been listed as surplus and advertised for bid with no offers, nothing is needed to scrape the machine.
City Clerk: Clerk reported the conversion to new software is ongoing. The September billing were created with the new system with no major problems. The payable report was printed larger this month and by October meeting an income report should be available. The revenue/expenditure report is not available at this time.
New Business: A) Mayor stated there are changes to the Council assignments. He asked Linda Medley to now oversee streets and maintenance and Tom Kennedy to work with Fire. Both agreed to the new assignments.

No other new business.

Mayor stated he would like to hear comments from the public. Nothing from those attending.

Mr Hollifield noted the need for executive session as per Idaho code 67-2345.B & F. Sarha made a motion the enter executive session for Idaho code 67-2345.B & F. Todd second the motion. Roll call: Tome, aye; Sarha, aye; Todd, aye; Linda, aye. Motion passed and the Council entered executive session at 7:30pm.

Tom made a motion to return to regular meeting. Sarha second. Motion carried all ayes.

In regular meeting, no other city business. Meeting adjourned at 7:41pm

Next regular meeting is October 8, 2012 at 7:00pm.

Mayor City Clerk

***************************************************************************************************************
CITY OF HANSEN
COUNCIL MEETING MINUTES
August 13, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Tom made a motion to approve the Consent Calendar as presented. Todd second the motion. No further discussion. Motion carried all ayes.

Old Business: A) Forsgren Associates/Water study: Gary Ashby and Channing Syms with Forsgren Associates took the floor and presented a summery of the water study that is completed to date. It contained various options and costs. They have identified areas of concern which include storage and sufficient fire flow. A power point showed two options which would increase the fire flow and add storage. The costs ranged from one million to two and half million done in phases. They left the information with the Council to review and thanked the Council for their time.

B.) Approve Amended 11-12 Budget: The City received a grant from Idaho Dept of Commerce and those funds needed to be added to the current budget. A Public Hearing had been held to hear comments or questions from the public. Mayor read Ordinance 196 amending Ordinance 194 for the FY 11-12 budget. Mayor asked for question or concerns. There were none and Mayor entertained a motion to approve the amended budget. Todd made a motion to adopted Ordinance 196 to amend 11-12 budget and waive the three reading rule. Linda second the motion. No further comments and motion carried unanimously.

C.) Budget FY 12-13: Mayor read Ordinance 197, Appropriation Budget for FY 12-13. He stated a Public Hearing had been held to hear comments and question concerning the new budget. Tom made a motion to adopt Ordinance 197 and dispense with the three reading rule. Sarha second the motion. No further discussion and motion carried.

Reports: Police report was sent to Council and Police Chief Burmingham had nothing to add.
Fire report was presented by Bill Robison stating the number of incidents for the district continues to be above average. Training continues and the staff is now five full time men. The hydrant testing in Hansen has been completed. Public asked who is responsible for the testing and maintenance of the hydrants. Rock Creek will do the hydrant testing on a annual basis. At this time it is uncertain who is responsible for the maintenance and repairs.
Jack Benion with O.M.I reported the treatment plant had been working good with no bad tests when the mixer went down and needs repair. The water tests were good all month. The fuel at well #3 has been tested which came back the fuel is good. The problem with the generator is till under investigation. Jack will have cost estimates next month. A problem at well #3 was reported Monday morning and Layne Pump reports it will be on line Tuesday night. Jack got estimates from other sources for the SCBA needed at the treatment plant. Jack recommends purchasing the SCBAs from Rock Creek Fire District. Jack presented the new contract for the 12-13 year with O.M.I. The contract will be addressed at the September meeting.
Street/Maint. Supervisor David Weeks reported the State has done some work on the intersection. He is collecting prices for the chip seal and suggested Adeline, Big Cedar, Little Cedar and Cottonwood should be done this year, which is all the budget will allow. Sarha made a motion to seal coat Adeline, Big Cedar, Little Cedar, and Cottonwood this summer. Todd second and the motion carried.
Code Officer Becky Higgins reported she had warned various residents on weeds and watering on the wrong days. The City is requesting no irrigating until well #3 is up and running.

New Business: A) Candy McElfresh with Region IV Development: Candy introduced herself and presented the Council with the contract with Region IV for the administration of the Bloc Grant. Mayor Ratto and Mr. Hollifield received copies of the contract earlier to review. Both agreed the contract should be signed. Sarha moved to sign the contract with Region IV development for the administration of the Bloc grant for the Community Center remodel. Todd second the motion. Carried all ayes. She stated the project is approximately 1 month behind due to changes by Commerce in the process but the project can move to the bid stage as soon as we hear back that Commerce received and approved the signed contract. The City has received an invoice for the Architect but will hold it until we hear from Commerce. At that time the paperwork for reimbursement will be prepared.

B.) Resolution #50/Mechanical Permits: Mayor read Resolution #50 setting the fees for the Mechanical permits the City will begin issuing. Todd moved the Council adopt Resolution #50 to set fees for the Mechanical permits. Linda second the motion. No further discussion and motion carried unanimously.

C.)Red Wood Tank: Mayor Ratto opened a discussion on the redwood tank. Sarha asked on who’s authority the redwood tank was drained and dismantled? Mayor stated he was responsible for that as there was a mis-communication. He stated he was surprised to see the whole when he returned from vacation. Todd asked why the tank was drained before the water study was done and presented to Council? Again Mayor stated he was responsible for that decision. Todd then asked why the Mayor has the authority to take that kind of action without Council discussion? Mr. Hollifield stated the tank decision should have been an agenda item. Todd asked if DEQ needed to be notified? Jack Benion answered, he had spoke with DEQ and they are aware the tank is off line. The state must be notified of any modifications or changes to the system as they are the governing body. Sarha asked about the metal bands that were around the tank? Mr. Hollifield answered that there should be an investigation where the bands are and if any money is due. Mayor Ratto said Doug Gee had offered to dismantle the tank for $10.00 per hour plus the salvage. Disposal of the redwood tank will be on the September agenda.

Public Comments: Emery Treat had completed a complaint form concerning the dust being created at Reed Grain lot. Council stated that Reed Grain is contacted every year about the dust. From the audience former Mayor Chad Urie stated DEQ, air quality, should be contacted and they handle the issue of dust abatement.

Mayor Ratto then read emails from a resident about cars speeding on Big and Little Cedar streets and suggested placing speed bumps. Chief Burmingham stated that speed bumps are illegal on city streets. He also stated the officers have patrolled and watch the area only to find little or no excessive speeds. Ms. Holt could take license plate numbers and sign a citation to the car but she must be able to identify the driver, date,time, and prove the exact speed.

Clark Kauffman then took the floor and introduced himself as candidate for State Representative for District 25B.

No further city business.

Sarha made a motion to go into Executive Session as per Idaho Code 67-2345. B & F. Todd second the motion. Roll call vote: Tom, aye; Sarha, aye; Todd, aye; Linda, aye. Council then adjourned to Executive Session and City Hall was cleared. Mayor, Council and Mr. Hollifield attended the session.

Sarha made motion to end Executive Session and return to the regular meeting at 9:13pm. Todd second the motion. Council returned to regular meeting. No further business and meeting was adjourned at 9:14pm

Next regular scheduled meeting is September 10, 2012 at 7:00pm.

Mayor City Clerk

PUBLIC HEARING MINUTES
August 13, 2012

PUBLIC HEARING: 6:30PM

Mayor Ratto called Public Hearing to order at 6:30pm and welcomed all those who attended. All Council Members except Todd Stimpson were present. City Attorney William Hollifield was present. Todd joined the meeting at 6:39pm.

The Public Hearing was held to hear public comments on: 1) Amended 11-12 budget 2) Budget for FY 12-13; 3) New fees for the Mechanical Permits.

Mayor Ratto explained the City has received a grant from the Idaho Dept. of Commerce for $150,000.00 to remodel the Community Center. The current budget had to be amended for the funds to be used in this fiscal year.

Mayor presented the budget for FY 12-13 and asked for questions or comments from the public. Clark Kauffman asked about the salaries listed under revenue listed on the expenditure pages. It was explained that fund is called Revenue and is the water/sewer account.

The City last month adopted an ordinance stating the City will now write permits for the Mechanical (which is the heating and air conditioning units). At the present time Hansen residents get the permits from the State of Idaho. The City will adopt the same fee schedule the state uses. Mayor noted that Building Inspector Paul Aston is certified for the inspections and the cost to resident is the same but now that money will go the the City of Hansen , not the state.

No further comments and Mayor Ratto thanked everyone for attending. Public Hearing closed at 6:57pm.

Mayor City Clerk

**************************************************************************************************************
CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
July 17, 2012

SPECIAL COUNCIL MEETING: 6:30PM

Mayor Ratto called Special Meeting to order at 6:30pm. All Council Members were present. Council met to discuss changing banks and to adjourn for an Executive Session to interview applicants for the Street/Maintenance position.

City Clerk presented information on First Federal Saving Bank as alternative to Wells Fargo Bank. Wells Fargo has started charging monthly fees at an average rate of $30.00 per month. First Federal has no fees for business accounts and pays a very low percentage of interest on the account balance. Besides the authorized signers, the account can have a named individual with access to the account which would allow the City Clerk to check on automatic deposits and other information on the account. First Federal will purchase the first box of checks as a welcome gift. Clerk stated now is the time to make a decision on the banks as the new software being installed will require checks different from what the City is currently using. She also strongly suggested changing to one checking account instead of six. City Accountant, Mike Burr, and AIC officials state there is no law or standard that requires different checking accounts for different funds. The new software will keep all funds separate by a chart of account numbers. Sarha moved the City of Hansen move the city banking to First Federal Savings Bank in Kimberly and consolidate the current six checking accounts to one. Linda Medley second the motion. No further discussion and motion carried all ayes.

Sarha made a motion to enter Executive Session as per Idaho Code 67-2345.A. to interview two applicants for the open position. Todd second the motion. Roll call vote: Tom, aye; Sarha, aye; Todd, aye; Linda, aye. Motion carried and Executive Session entered.

Tom moved to end Executive Session. Todd second. No further discussion and motion carried all in favor.

Council returned to Special meeting. No other city business and meeting adjourned at 7:55pm.

Next regular scheduled meeting is August 13, 2012 at 7:00pm.
Public Hearing on August 13, 2012 at 6:30pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
July 9, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, and Sarha Berry were present. Tom Kennedy was absent. City Attorney Hollifield was present.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd made a motion to approve the Consent Calendar as presented. Sarha second the motion. No further discussion. Motion carried all ayes.

Old Business: A) Community Center/Environmental Assessment: Jeff McCurdy with Region IV Development had not arrived yet. He had called earlier in the day to say he may be a little late. Mayor suggested to move on with the agenda and return to this item when Jeff arrives.

B.) Community Center/Architect Contract: Clerk noted that Barrett Craig was unable to attend due to a prior commitment. Mayor stated he had questions to be addressed before accepting the contract. City attorney attempted to explain the contract as standard business practice. Todd moved to approve and authorize Mayor Ratto to sign the contract once all questions from mayor have been answered . Linda second the motion. No further discussion and motion carried all in favor.

Mr. McCurdy joined the meeting at 7:12pm and took the floor. He presented copies of the Environmental Assessment which is a requirement for the Idaho Dept of Commerce Bloc Grant. Jeff covered the various agencies that are required to be notified of the project. Those agencies then had 30 days to respond which none did. There will be no issues with floodplains, coastlines, noise, and other items that may impact the area. He does not anticipate any problem with the accepting of this report by the grant committee. Once the assessment has been approved the contract will be presented for signing. Jeff suggested the approval of the contract upon Mayors & Council review tonight as to keep on schedule. Sarha made a motion to approve Environmental Assessment for submission to Commerce and authorize Mayor’s signature on the Bloc Grant contract with the stipulation all questions answered. Todd second the motion. No further discussion. Motion carried all in favor. Jeff will present the contract as soon as he receives it from Commerce and Council will meet at that time to review the contract.

C.) Ordinance for Mechanical Permits: Mayor read Ordinance #195 which amends the building code to allow the City of Hansen to write permits for Mechanical. Todd moved to adopted Ordinance #195 and waive the three reading rule. Linda second the motion. Carried. Clerk explained that a Resolution for the Mechanical fees will need to be approved and a Public Hearing for the new fees. The Public Hearing can be held on august 13, 2012 at 6:30pm with the Budget Hearing.

D.) Tentative Approval of Amended 11-12 Budget and FY 12-13 Budgets: Council reviewed the presented amended budget for 11-12 and FY 12-13 budget. Clerk asked for approval of the tentative budgets as presented as they will be approved at next meeting. Now is the time to consider any changes. Council agreed to approve the tentative budgets present them as written at the Budget Hearing next month.

Reports: Nothing unusual in reports. Police Chief Burmingham reported that the department is now fully staffed with the addition of Officer Brook Prudent. Fire Chief Jason Keller Rock Creek Fire report and added that the station had responded to 55 incidents 6 of which were in Hansen. Sarha asked the response time for the Daw fire? Jason said they were on scene within 7 minutes of receiving call from SIRCOMM. Water pressures and fire hydrants were discussed and Mayor asked about having the old City fire truck on site for next years fireworks. Jason stated it would be good as back up. OMI reported City meet all requirements and had no bad tests for the month. The Consumer Confidence report is complete and has been published. Sarha asked about the low pressure alarm that was discussed last meeting? It was agreed to wait on alarm until the problem with the generator has been resolved. Jack noted that the SCBA masked used at the waste water plant are in disrepair and need replaced. Rock Creek fire District is looking for good used equipment as the masks are very expensive.
Code Office Becky Higgins reported month had been busy especially with the fireworks over the fourth.
Street Supervisor reported he had been busy keeping everything wet & green.

New Business: A) Police contract: Police contract was presented earlier during budget. Todd moved to approve the 12-13 Police contract. Linda second the motion. No further discussion and motion carried.

B.) Bank & Number of accounts: Clerk stated with the installation of new software, now is the time to consider changing banks as the new system will require printing new checks. The bank the City is presently using has started charging more for the monthly fees. Council agreed to have Clerk review fees at other banks and make a change if feasible. Clerk also noted that it is not necessary to have six separate checking accounts. The accounting program can work with the use of one checking account and the use of a chart of accounts, separating various line items by different numbers.

C.) Flags: City Clerk asked the Council to consider the purchase of two new flags (U.S. & Idaho State), poles and stands that can be used for parades and in the Community Center. Council agreed to collect prices and consider if budget allows.

Public Comments: Mayor Ratto noted he has received several comments on the firework display presented by the City of Hansen on July 4th. Everyone enjoyed the show and gave excellent reviews.
A member of the audience asked when the intersection project will be complete? Mayor answered that he had been in contact with ITD who is waiting on the movement of the monument, Forrest Service sign, and fire hydrant before work can begin. He added that the intersection will NOT be completely paved this year, only patched. They will pave next year.

No other old city business.

Executive Session needed as per Idaho State Code 67-2345.A to review application for Street/Maint position. Sarha moved to go to executive session to review application for ST/Maint position. Todd second. Roll call: Sarha aye; Todd aye; Linda aye. City Hall was cleared as council convened to executive session at 8:25pm.
Todd made motion to return to regular session at 9:06pm. Linda second the motion and motion carried all in favor.
In regular session Council agrees to meet in Special Meeting to interview five of the applicants on July 12, 2012 at 7:00pm. Council will meet at 6:30pm to review City employee policies.

Next regular scheduled meeting is August 13, 2012 at 7:00pm. Public Hearing at 6:30pm on August 13, 2012.
Special Meeting July 12, 2012 at 6:30pm

Mayor City Clerk

CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
July 12, 2012

SPECIAL COUNCIL MEETING: 6:30PM

Mayor Ratto called Special Meeting to order at 6:32pm. All Council Members were present. Council met for an Executive Session to interview applicants for the Street/Maintenance position.

Sarha made a motion to enter Executive Session as per Idaho Code 67-2345.A. Tom second the motion. Roll call vote: Tom, aye; Sarha, aye; Todd, aye; Linda, aye. Motion carried and Executive Session entered.

Todd moved to end Executive Session. Tom second. No further discussion and motion carried all in favor.

No other city business and meeting adjourned at 8:57pm.

Council will meet in Executive Session on July 17, 2012 at 7:00pm for second interviews will applicants.

Next regular scheduled meeting is August 13, 2012 at 7:00pm.
Public Hearing on August 13, 2012 at 6:30pm.

Mayor City Clerk

***************************************************************************************************************
CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
June 13, 2012

SPECIAL COUNCIL MEETING: 7:15PM

Mayor Ratto called meeting to order at 7:18pm. All Council Members present. The purpose of the meeting was to finalize the FY12-13 budget, amend the FY11-12 budget, and to write a job description and set starting wage for the street/maintenance position.

1.Amend Agenda: None

2. Finalize FY 12-13 Budget: Council reviewed figures with clerk noting that the line item for employee heath insurance had been increased to $14000.00 from $7000.00 as the new street/maintenance employee will require insurance. Police contract has a 5% increase. Capital Improvement in general fund is now down to $1186.00, however, there are no projects for the year at this time. Revenue fund expenditures has approximately 3% increase for OMI. Revenue Sharing has revenue and expenditures of $100,000.00 for the Bloc grant and Community Center remodel. Council agreed to review the budget as written and make any changes at the July meeting when the tentative budget will be approved.

3. Amend FY11-12 Budget: Grants received requires the FY11-12 budget be amended. Because of the DEQ water study grant the Revenue Fund total is now $347738.00. Community Bloc grant for the Community Center remodel amends the Revenue Sharing total to$125586.00. A public hearing will be held on August 13, 2012 to amend the FY11-12 budget and to approve the FY12-12 budget.

4. Job Description for Street/Maintenance position: Tom presented a job description for the street/maint. position which will open as Doug Gee retires. Clerk will make any grammar-spelling corrections needed as it is prepared. Starting wage will depend on applicants qualifications and experience. A probation period will be set at the time of hiring. Clerk will have Time-News advertise for the position to close on June 29, 2012.

No further business and meeting adjourned at 8:16pm.

Next regular scheduled meeting is July 9, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
June 11, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:02pm. Council Members Linda Medley, Sarha Berry, and Tom Kennedy were present. Todd Stimpson joined the meeting at 7:08pm. City Attorney Hollifield was present.

Agenda Amendment:

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none. Todd moved to accept the Consent Calendar as presented. Sarha second the motion. Carried unanimously.

Old Business: A) Authorizing Signature for Waste Water Grant: DEQ has requested a new authorizing signature resolution as former Mayor Chad Urie is the one on file. Sarha made motion to authorize current mayor, Joseph Ratto, to sign all paperwork on the DEQ waste water grant. Todd second the motion. No further discussion. Motion carried all in favor.

B.) Ordinance for Mechanical Permits: Mr. Hollifield had not completed the ordinance. Item tabled until July meeting.

Reports: Nothing unusual in Police report. Jason Keller with Rock Creek Fire District reported an increase in fire calls. Mayor asked about blowing out the fire hydrants to which Jason responded he has been trying to schedule the Hansen fire hydrants and will coordinate with Doug Gee on a time to complete that. He is working to get the hydrant flushing on an annual scheduled. He also noted that several of the hydrants are in need of repair. Jack Benion with OMI reported there were no violations last month. He had Precision Pumps set the 40 & 75 HP pumps to come on during low pressure. He also had a quote from Precision for a low pressure alarm for well #3. The cost is less $500.00 installed. Council agreed to table the purchase until July meeting. It was noted that the generator at well #3 has a problem with the governor.
Ordinance Enforcement Office, Becky Higgins, reported all is well in her department. Doug Gee reported the Summery Youth Work Program kids have started working and that he has been in contact with the Eastern Railroad who will repair both crossing on Main Street and Rock Creek Road soon. He then officially announced his retirement effective July 29th. Tom then presented a job description for the maintenance position and questioned starting wage and probation period. City Clerk suggested holding a Special Meeting to finalize the budget and complete the job description. Council agreed to address those issues at the Special Meeting to be held Wednesday, June13, at 7:15pm.

New Business: A) No new business on agenda

No other city business and no need for executive session Meeting adjourned at 7:40pm.

Next regular scheduled meeting is July 9, 2012 at 7:00pm. Special Meeting June 13, 2012 at 7:15pm

Mayor City Clerk

**************************************************************************************************************

CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
May 22, 2012

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members. The purpose of the meeting was to discuss the Bloc Grant the City received for the remodel of the Community Center.

1.Jeff McCurdy with Region IV development and Barrett Craig with Balteus Design Group took the floor to review the grant application, to provide a time line for the project, and answer questions. Jeff took the floor and congratulated the City for receiving the grant. He stated that the first steps were covered in the letter the City received from Commerce which include the environmental review studies, administration activities, and engineering design. Region IV will start the environmental studies immediately as part of their duties in administration. This involves giving notice to various government agencies of this project and allowing 30 days to object. If any issues are identified, they can then be addressed. No other activities can take place until ICDBG has approved the environmental study.

Before the contract is prepared the following must be completed: updated cope of work, budget, and schedule if necessary. If there are no changes from the original plans this is complete. DUNs number and CAGE code have been provided. The City has adopted an “Excessive Force” policy and a Fair Housing resolution. The Fair Housing resolution is scheduled to be published in the Times-News this week. Also any revenues received from renting the facility should be reported.

The City must maintain ownership of the Community Center for five years after completing the grant project. The Hansen Baptist Fellowship are no longer interested in purchasing the building as the City did not provide an appraisal of the building.

Linda asked what the administration fees were for this project. Jeff then provided Council with the budget as presented in the grant. Administration costs are $20,000.00; design cost is $18,000.00; and construction is $143,000.00 for a total project cost of $181,000.00. The grant is for $150,000.00 and the City provides $22,916.00 in cash and $8084. In-kind.

The time line is as follows: Design contract and contract with ICDBG approved at June Council meeting; Bid documents approved in June; Environmental release in July and bids opened approximately July 26, 2012; Construction contracted executed and construction started in August; Construction ½ completed and 2nd public hearing in September. The 2nd public hearing is required to give the residents an opportunity to comment on the project and express concerns if any. Certificate of Substantial completion in November; the Fair Housing Plan should be updated and the 504 review and transition plan in November; Construction completed in December; Final closeout of contract and grant in January 2013.

The project includes new roof including new rafters; two ADA compliant restrooms; removal of wall and stage on west end of building; new door and stairs at the back of building; new office; food service area at east end of meeting room; new stairs to basement; addition of steps and new metal hand rail at front entrance. These will prioritized should cuts be needed due to cost over rides.

The In-kind work was discussed with most of that being demolition of old roof, interior walls and fixtures. The dollar figure for the in-kind is figured on estimate costs of work and hours/wages paid by City to employees.

The Council agreed by roll call to accept the grant and proceed with the project. Region IV will start with the environmental studies and Barrett will complete the design if there are no changes.

No further business.

Meeting adjourned at 7:45pm

Next regular scheduled meeting is June 11, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
May 14, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: Mayor Ratto noted the agenda need to be amended under Old Business item D) Land Transfer to ITD – giving Mayor Ratto Authorization to sign property deeds over to the State. Under New business add items B) Move controls from redwood water tank to the metal tank. And item C) The purchase of new software for City Hall Todd made a motion to amend the agenda to add Old business D) Authorizing Mayor Ratto to sign the land transfer deeds to ITD; New Business item B) move the controls from redwood tank to metal tank; an d item C) the purchase of new software. Tom second the motion. No further discussion and motion carried unanimously.

Consent Calendar: Mayor noted a correction to minutes changing the date of the Vets dinner from May 16 to May 19. No other corrections Tom moved to approve the consent calendar as presented with the noted correction. Todd second the motion. No further discussion. Motion carried all ayes.

Old Business: A) Gary Ashby with Forsgren Associates/Water Study: Gary took the floor to give an update on the progress of the water study and presented the council with a map showing the waterlines in the City with information that was collected from various sources. Pressure in the water lines on average are very good. Peak hour flows are good also. However, under fire flow conditions, some areas in town fall below the required flow for fire protection. Next step is measure the fire hydrants to insure figures are correct. In the matter of storage, during a fire the volume of storage is lower than the required gallon of 840,000. The addition of the new well and new larger tank replacing the redwood will increase the fire volume storage. Larger lines to the school will bring that fire flow into the proper number. Gary asked for questions and there were none. He assured the Council he was available anytime and thanked the Council.

B.) William Pyron: Bill took the floor and asked Mayor Ratto for an appraised value on the Community Center. Mayor stated that an appraisal has not been done at this time. Bill stated he can not present to Council without that figure.

C.) Bloc Grant-Community Center: City has received notice the City has received a Community Bloc Grant for the remodel of the Community Center. No one from Region IV development was in attendance. Council agreed to schedule a meeting with Jeff McCurdy for Tuesday, May 22 at 7:00pm to discuss the process of accepting the grant.

D.) Land Transfer to ITD: William Hollifield presented deeds to transfer the purchased property for the intersection from the City of Hansen to ITD. Sarha made a motion to authorize Mayor Ratto to sign the deed transfers from the City to ITD for the intersection. Tom second the motion. No further discussion. All council member voted aye and motion carried.

Reports: Police chief Burmingham stated nothing new from the sent report. Fire Captain Bill Robison stated that this year is heading for a record number of calls according to the numbers so far. Nothing more that’s not in the presented report. O.M.I. sent a monthly report but no agent was present. Mayor asked to have OMI present at meeting in the future. Mayor Ratto addressed the public concerning the Boil Order that was sent out last month. There was no reported bad water. Due to a power outage and a malfunction on well #3, the line pressure dropped below allowed numbers. That automatically issues a boil order from DEQ/EPA. A test the following day came back normal. There was never any danger of contacting something from the water.
Doug Gee reported that Johnny Horizon Day went well. Two dumpsters plus the trucks were filled.
Code Enforcement Office Higgins reported all is well in her department. Sarha asked about Becky carrying Mace. Chief Burmingham stated anyone can carry Mace. Becky said she currently owns a can of Mace and is willing to carry it then the City can replace it if she uses it.

New Business: A) Building Permit-Mechanical: Building Inspector Paul Aston explained to Council the procedure for issuing the HVAC/Mechanical permits. Currently Hansen resident or their contractors must get that permit from the State of Idaho. Paul is certified to inspect HVAC/Mechanical and is willing to start those inspections. The current ordinance for building permits will have to be amended and a resolution for the new fees approved. He stated the city should adopt the state fee schedule. Because it is a new fee, a Public Hearing must be held. The state must be notified of the start date and local contractor notified to get permits at Hansen City Hall. Todd made a motion to pursue adopting the HVAC/Mechanical permits. Linda Medley second the motion. Mr. Hollifield will prepare the amended ordinance and resolution. No further discussion and motion carried all in favor.

B.) Moving the Controls in the Redwood Water Tank: Mayor explained the water level controls are currently in the redwood water tank and must be moved to the metal before the wood tank can be replaced. The City received two estimates for the work. N&W Electric submitted a bid of $890..00 with no break down of description of work. Precision Pump submitted a bid of $1250.00 with complete description of work. Tom moved to accept the N&W bid on the contingency they provide a complete description of work and work be completed within 14 days of City receive the description. Linda second the motion. No further discussion. Tom, Todd, and Linda vote aye. Sarha voted nay. Motion carried.

C.) New Software Purchase: City Clerk had requested the purchase of new software for the city computer last year. Council agreed to budget for the purchase on the next budget. Council decided there was money in the current budget to make the purchase. Clerk has contacted various companies for quotes and feels Black Mountain at $13,715.00 plus annual updates at $3290.00 is the best option. Todd made a motion to purchase the Black Mountain software for 13,715.00. Sarha second the motion. No further discussion. Motion carried all ayes.

Mayor asked for Public Comments. Paul Aston reported that he has been in contact with Mike Sterling at Tri S Welding concerning the hazardous shop doors. Mike said he would contact property owner Mr. Mansour about the issue. Mr. Hollifield suggested submitting a letter to Mansour stating a date the issued must be corrected. Mayor then recognized the government student attending the meeting and thank them for their participation.

No other city business and no need for executive session Meeting adjourned at 7:47pm.

Next regular scheduled meeting is June 11, 2012 at 7:00pm. Special Meeting for Bloc Grant May 22, 2012 at 7:00pm

Mayor City Clerk

CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
May 14, 2012

SPECIAL COUNCIL MEETING: 5:300PM

Mayor Ratto called meeting to order at 5:30pm. All Council Members except Sarha Berry were present . The purpose of the meeting was to continue preparation of the budget for fiscal 2012-2013.

1.Prepare FY Budget 2012-2013: Mayor and council reviewed the current budget and listed various projects for the upcoming year. Council and Mayor agreed to raise property taxes by the 3% allowed by law. Replacing redwood water tank was budgeted at $200,000.00. . Additional salaries for streets and revenue funds were budget for. A 3% increase from police contract was figured in. OMI has not requested an increase at this time. City Clerk reported the estimated state money for streets, State liquor, and revenue sharing. All were up more than anticipated.

Sarha joined the meeting at 5:50pm.

Each line item was reviewed. Salaries for full time employees will be increased by 1.5%.

A tentative budget was figured. Clerk will review all and report to Council any needed changes.

Meeting adjourned at 6:27pm

Next regular scheduled meeting is May 14, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
May 7, 2012

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council members Todd Stimpson and Sarha Berry were present.

No meeting was conducted as there was not a quorum. A budget work meeting was set for Monday,
May 14, 2012 at 5:30pm

Next regular scheduled meeting is May 14, 2012 at 7:00pm.

Mayor City Clerk

******************************************************************************************************************
CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
April 19, 2012

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:02pm. All Council Members were present. The purpose of the meeting was to begin preparation of the budget for fiscal 2012-2013.

1.Prepare FY Budget 2012-2013: Mayor and council reviewed the current budget and listed various projects for the upcoming year. Council and Mayor agreed to not raise property taxes or city service rates if possible. Road chip & seal, replacing redwood water tank, and repairs to sewer lines on Wiseman and Calico streets were discussed. Additional salaries for streets and revenue funds were covered. A 3% increase from O.M.I. and police contract is anticipated. Most expenses and revenues should remain as is but City Clerk reported that state money for streets and revenue sharing may be down as the economy is still sluggish and spending on gas and sale tax items are down.

Council agreed to meet on May 7, 2012 at 7:00pm for another work session.

Meeting adjourned at 8:55pm.

Next regular scheduled meeting is May 14, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
April 9, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment:

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd made a motion to approve the Consent Calendar as presented. Tom second the motion. No further discussion. Motion carried all ayes.

Old Business: A) O.M.I. Contract Amendment: Shawn Moffett with OMI took the floor and presented the council with an amendment to the original contract which increases the contract price by 2.7%. The increase is due the raise in Idaho Power and chemical costs. Mayor stated in the future,he would like to see this amendment presented sooner as this contract was approved last October. Todd moved to approve signing the contract amendment. Tom second the motion. No further discussion. Motion carried. Shawn also presented an invoice for $207.81 which represents the repairs over the $5000.00 budget in the contract.

B.) Veteran Dinner: Linda Medley reported she is still working on contacts for the Veterans Dinner. A number of names were given and council agreed to place an ad in the Times-News requesting names and RSVP for the dinner. Using the Community Room at Rock Creek Fire District was discussed and clerk will check with the district on the capacity, number of tables and chairs, and date. Linda chose May 19, 2012 as it is Armed Forces Day. She will gather prices for catering and cost of city cooking the dinner.

C.) Arbor Day Proclamation: Mayor Ratto read and signed the Arbor Day proclamation. Due to Sarha’s absence City Clerk reported the fence line at the City shop has been chosen to plant shrubs or bushes this year. She has narrowed the chose to two, both needing a minimum of maintenance. Watering was discussed and Doug stated a soak er hose will provide sufficient water until the root systems reach the moisture from the ditch. The ceremony will be held April 28th at 11:00. The Hansen FFA will judge the art contest and prizes will be presented then. The FFA greenhouse will be open 11:00am-3:00pm and there will be fertilizer/gardening presentations, door prizes, and free lunch at the high school shop.

Reports: Nothing unusual in reports from police fire and OMI. Concerning the oxidation ditch, Mayor reported it will be next week before it will be cleaned..
Rec Dept. reported meetings and sign-ups for baseball and softball will be last week of April.
Doug reported he is collecting prices for chipping and seal coating but prices will vary because of the price of oil.
Mayor has a verbal agreement with the Hansen Quick Stop and Go for the purchase of that property for the intersection project. Doug noted he has been in contact with Idaho Power concerning the moving of lines and Idaho Power may need an easement from the city on the north east corner.

New Business: A) Newsletter: Clerk present a mock-up of the annual newsletter. She needs any corrections or changes by weeks end as to get them printed and to the library by April 24th. Council stated they agreed with the newsletter as is with the addition of the date for the Veteran’s dinner.

Public Comments: Anthony Bohrn (424 2nd Street East) addressed the council concerning various addresses in town that are in violation of the weed and vehicle/trailer codes. Mayor assured Mr. Bohrn the issues were being taken care of. Mr. Bohrn noted the water leak on Calico has been running water in the gutter for years. The city has been in contact with that residence and the matter will be resolved.

No other city business and no need for executive session Meeting adjourned at 7:43pm.

Budget work meeting will be held Monday, May16, 2012 at 7:00pm.
Next regular scheduled meeting is May14, 2012 at 7:00pm.

Mayor City Clerk

************************************************************************************************

CITY OF HANSEN
COUNCIL MEETING MINUTES
March 12, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none. Sarha moved to approve Consent Calendar as presented. Todd Second motion. No further discussion. Motion carried all ayes.

Old Business: A) Building Inspector: Mayor stated the City selected a Building Inspector to replace Bill Baker. Mayor state all three gentlemen they interviewed were very well qualified and they had agreed on Paul Aston. Todd moved to approve Paul Aston as City Building Inspector on retainer of $75.00 per month or ½ of building permit fees, whichever is greater. Linda second. No further discussion. Vote was 3 ayes ,1 opposed and motion carried.

B.) Fair Housing Proclamation: Mayor Ratto read a Fair Housing proclamation making April Fair Housing month. Sarha moved to accept the proclamation. Tom second. No further discussion and motion carried all ayes.

C.) Forsgren Associates: Gary Ashby with Forsgren Associates took the floor to introduce himself and Bad Bjerke to the council members who did not know them. He went on to say he wanted assure the City of Hansen that Forsgren will continue to work with the city on all current and future projects and Keven Shreeve left Forsgren with everyone up to speed on the city projects. He gave a short update on the water study, stating the paper work has been complete and returned to DEQ and the study is ready to proceed. Brad then took the floor giving an update on the Region Facility study. At the last monthly meeting a history of Hansen covered population, flows, rates, and projected growth. The same subjects were covered on Kimberly with Kimberly projected much more growth than Hansen. Flow rates for both cities were plotted and maps of the area of impact were reviewed. Concepts for the type of system, placement location, flow and rates were discussed. At the current growth implications the split may be Kimberly 75% and Hansen 25%. Brad noted the monthly committee meetings have been set for the first Wednesday of the month from this point on. Both thanked council for their time and assured council of their commitment to the city.

D.) Opt Out Environmental Study: An environment impact study is required for use of grant money but the city has the option to opt out of that expense at this time. The study will be necessary should the city decide to use grant funds. Todd made a motion to opt out of the environment impact study at this time. Linda second the motion. No further discussion and motion carried unanimously.

Reports: Nothing unusual in reports. Police Chief Burmingham stated nothing new not in the presented report. Battalion Chief Bill Robison reported Rock Creek fire has started the year out very busy and could indicate a record fire year. Training continues. No one from O.M.I. Mayor reported the flash mixer has been installed. Linda noted the sewer tour held Saturday was very interesting and would have liked to see more attendance as it is important to understand how that system works.
Doug Gee reported nothing new in the street department. Century Link continues to work at the intersection and should begin splicing lines next week. Tome stated he is aware of concerns with the money being spent on additional salaries for the street department. He stated that at certain times and various jobs it is necessary for Doug to have assistance. Safety issues are at stake and the city could be very liable should an accident occur because of lack of help. Discussion on number of hours needed for additional salary and budget. Council agreed to table discussion until next meeting so more information can be obtained.

New Business:
A) Mayor Assignments: Mayor Ratto asked the council to accept the following assignments:.
Sarha, Rec Department – yes
Linda, Fire – yeas
Tom, Streets and Buildings – yeas
Todd, Police and back up on building permits – yes

B.) Budget: Clerk reported Twin Falls County needs the date for the city budget hearing. Council agreed to hold the Budget Hearing on August 13, 2012 at 6:230pm at City Hall. She also asked council to begin considering any projects for the next budget year and to start gathering prices and information on project to have available for the first budget. Council agreed to set a budget work meeting for April 16, 2012 at 7:00pm. Sarha asked the procedure for opening the budget if and when grant funds are received. Clerk stated that the budget must be amended if grant funds are received and should be be at the time the money is received. However, if you are anticipating other funds within a short time ( a couple of months) the budget can be amended then for all funds and expenses.

C.) Fireworks/July 4th Celebration: Mayor presented the contract from Lantis for fireworks at $2500.00 which is for the same amount of shell for the same cost as last year. Tom moved to approve the Lantis fireworks purchase for $2500.00. Sarha second and motion carried unanimously. Clerk then asked council what they would like to see for this years celebration as there was no parade last year and a poor turn out. With July 4th being on Tuesday this year the council expects a larger turn out and would like to see the parade and activities in the park as well as the pot luck and fireworks. Mayor asked Linda Medley to try to get a committee of residents to help with the celebration this year. Linda agreed.

D.) Arbor Day/Hansen FFA: Hansen FFA chapter president CJ Peters and vice president Riley Brown addressed the council concerning the upcoming Arbor Day and if the city would like the FFA chapter to participate as in the last years. Sarha stated she would like to continue with the art contest and asked the FFA to take part. Riley stated the chapter will plan the free lunch and education day. Last year a tree was planted at the library. Suggestions for tree planting will be discussed. Mayor asked Sarha to continue heading the Arbor Day plans. Arbor Day in Hansen will be April 28, 1012.
On that note, Linda added that she is having problems gathering names of veterans in Hansen for the dinner. She thought Armed Forces Day, May 19, 2012, would be a good date but the weather may be such as to prevent an outside dinner. Clerk as Battalion Chief Robison about the community room at Rock Creek Fire station. He stated it would seat approximately 80 and has no food prep area, food must be brought in. Mayor asked Tom to help with the names and asked Linda to report at next meeting.

E.) Clean Oxidation Ditch: Mayor reported that over the years gravel has built up in the oxidation ditch which slows the flow in the ditch. The system is 33 years old and has never been cleaned to anyone’s knowledge. He has contacted a company with a tract-hoe who can clean out the gravel for $600.00 to $800.00. The gravel can be hauled to the lagoon. Todd asked about the company’s liability insurance in case of damage to the ditch. Mayor stated the company should carry sufficient insurance for damages. Tom moved to approve the $600.00-800.00 to clean the oxidation ditch. Linda second. Motion carried all ayes.

Mayor asked for public comments and there were none. He thanked the government class students for attending.

Mayor Ratto stated the need for an executive session for the discussion of property purchase at the intersection. Tom moved to enter executive session as per state code 67-12345 to discuss the purchase of property. Todd second motion. No further discussion. Tom, aye; Sarha, aye; Todd, aye; Linda, aye. Council entered executive session at 7:59pm. Executive session ended at 8:25pm and council returned to regular meeting.

No other city business and meeting adjourned at 8:26pm.

Next regular scheduled meeting is April 9, 2012 at 7:00pm.

Mayor City Clerk

*******************************************************************************************************************

CITY OF HANSEN
PUBLIC HEARING MINUTES
February 24, 2012

PUBLIC HEARING: 7:00PM

Mayor Ratto called Public Hearing to order at 7:00pm and welcomed all those who attended. All Council Members were present. Jeff McCurdy from Regional IV Development and Architect Barrett Craig also attended. The purpose of the Public Hearing was to get public input on the the proposed remodel to Community Center. A sign in sheet was passed around. ( See attached)

Mayor and Council have agreed to proceed with the Community Bloc Grant to remodel the Community Center. Jeff McCurdy from Region IV Development took the floor and explained the Bloc Grant and the application process. A Public Hearing is required to be held as part of the application. He went on to explain how the grants are awarded and when the notifications will be received. The State of Idaho has approximately $443,000.00 available for Senior and Community Centers state-wide. The grants are awarded according to the greatest need and health & safety issues. The Hansen Community Center fits this criteria.

Jeff then turned the floor to architect Barrett Craig who handed out drawings of the proposed remodel and then answered questions from the audience and Council concerning the plan. Due to major disrepair the roof is the number one issue to be dealt with as it needs to be completely replaced before damage from leaks start. Rain gutters and down spouts will be added also. This should address the problem of water leaking into the basement. Two ADA accessible restrooms are the next priority as they are required from all building of this size used by the public. The main floor will include the two restrooms, a small office and one large open room with a small food prep area with cabinets, a sink and refrigerator. The stage area at the back of the main floor will be removed and the exit and steps out the back will be constructed to ADA standards. New steps and metal handrails will be added to the front entrance. Testing for lead paint and asbestos will be done. Due to the expense of bringing the basement up to code with the installation of fire sprinklers and an egress exit, it will no longer be used by the public and is considered storage only. These updates will cost approximately $181,000.00 and the most grant money the city can receive is $150,000.00. The city will pay $23,000.00 cash and $8,000.00 in-kind by city employees to equal the $181K. The plan will be scaled back if necessary to afford the amount of grant money received.

Resident Bill Pyron asked if the Council has ever considered selling the present center then building a new Community Center? Mayor answered no because there has never been any interest shown from anyone to buy the property. A discussion then followed about building new. The City does property to build on. The estimated cost of new construction is $120 to $130.00 per foot. The merits are: a building custom built for the community’s uses, everything new & up to code, being on one level, and sufficient parking. The main down side is the expense. Should the City receive an acceptable offer for the current building, this years grant would have to be denied (if one was received) and an application for a new building submitted next year. A decision on that would have to be made by May when the grants are awarded. Most residents attending liked the idea of the new construction should an offer be received other wise the current plans were agreed on.

No further comments and Mayor Ratto thanked everyone for attending. Public Hearing closed at 7:52pm.

Mayor City Clerk

CITY OF HANSEN
SPECIAL COUNCIL MEETING MINUTES
February 16, 2012

SPECIAL COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. All Council Members were present. Jeff McCurdy from Regional IV Development also attended. The purpose of the Special Meeting was to discuss the Community Center, renewing the discharge permit, and to review the resumes for Building Inspector.

1.Community Center Remodel: Mayor and Council met to discuss the direction of the remodel of the Community Center. Mayor stated he felt the better result would be to take the original building down to the floor and start from there. The Council discussed various cost projections as presented by the architect. Mayor stated the city will be doing all the demolition to save that expense. Jeff explained the in-kind work would have to be separated into equipment and labor. He went on to cover the application process and the agenda for the public hearing. He stated that the project can be altered to fit the amount of the grant awarded. The Council listed the roof replacement as the number one priority with the ADA restrooms as second. A discussion followed then Todd made a motion to move forward with the Dept. of Commerce Bloc grant application for Community Center remodel. Sarha second the motion. No further discussion and motion carried all ayes.

2.Discharge Permit : Mayor Ratto needs the Council’s authority to sign the Discharge Permit Application. Todd made a motion to give Mayor Ratto the authority to sign paperwork regarding the Waste Water Discharge Permit Application. Tom second the motion. No further discussion and motion carried all ayes.

3. Building Inspector: Sarha made a motion to go to executive session to discuss the resumes submitted
for Building Inspector. Todd second the motion. Mayor asked for roll cal vote: Tom-aye; Sarha-aye;
Todd-aye; Linda-aye. Council entered executive session at 7:36. Sarha made motion to return to
regular meeting. Todd second and motion carried unanimously. The Council and Mayor agreed to
interview the three chosen applicants on Monday, February 27, 2012 starting at 7:00pm. Mayor will
have City Clerk schedule the interviews.

No other city business and meeting adjourned at 7:52pm.

Next regular scheduled meeting is March 12, 2012 at 7:00pm.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
February 13, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Ratto called meeting to order at 7:00pm. Council Members Linda Medley, Todd Stimpson, Sarha Berry, and Tom Kennedy were present. City Attorney Hollifield was present.

Public Comments: Mayor asked for comments from the public. Tim Parker took the floor and addressed the Council about purchasing the property at 290 U. S. Highway 30 West for a RV Storage lot. Mayor Ratto explained that per City Code a storage unit, including RV storage, would need a Special Use permit. The Special Use permit requires a $200.00 filing fee and a public hearing. Parker asked what the Council’s feeling were concerning such a use. Tom stated he would need to see some plans and have more information before making a decision. Parker stated he would get information and plans together and decide whether to proceed.

Agenda Amendment: Mayor Ratto noted the agenda need to be amended under Old Business item E. to read Intersection Project, Mayor Ratto Authorization to negotiate the purchase of property. Add item F. Mayor Ratto Authorization to sign DEQ grant application. Todd made a motion to amend the agenda as noted by Mayor. Sarha second the motion. No further discussion and motion carried unanimously.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Todd noted the check numbers were out of order on the payable sheet but all checks and amounts were correct. Tom made a motion to approve the Consent Calendar with the noted corrections. Todd second the motion. No further discussion. Motion carried all ayes.

Old Business: A) Building Inspector: Mayor stated the City had received five resumes from the advertisement for the Building Inspector and asked the Council when they would like to review the resumes and set interviews. Council agreed to meet Thursday, February 16, 2012 at 7:00pm. Clerk will post the notice and Agenda on Tuesday.

B.) Community Center Remodel: Jeff McCurdy from Region IV Development took the floor stating had been in contact with Sharon Deal from the Idaho Dept. of Commerce and gave her a tour of the Community Center. Ms. Deal felt the center was a good fit for the bloc grant program. Jeff reminded the Council that the application is due March 2, 2012 and a public hearing must be held before the application is submitted. Council asked if the building warranted the remodel or if a new building would be money better spent? Linda Medley also asked what the difference in grant awards are for remodels compare to new construction. Jeff stated the $100,000.00 was top for remodel and $150,000.00 for new construction. Jeff turned the floor to Architect Barrett Skiver to answer questions concerning the condition of the building and foundation. Barrett presented the council preliminary plans and cost estimates covering the remodel that was discussed last month. He stated also that the basement would need fire sprinklers if used by public. A remodel would not require sprinklers for basement storage but new construction would still require sprinklers. Removing the walls but keeping the floor would qualify as new construction. Testing for asbestos and lead paint and a second ADA exit without stairs is required. His plans include : 1 large meeting room, two ADA restrooms, second ADA exit, and an office. He noted that metal handrails would be need at the front entrance. The cost estimate for the remodel as shown in the plan presented is $114712.51. The city would invest approximately $25,000.00 as a match. Council agreed to set a Public Hearing for March 24, 2012 at 7:00pm at the Community Center. Jeff will email the publication to Times-News tomorrow as the as needs to run seven days before the Public Hearing. Sarha made a motion to authorize Mayor Ratto to sign all paperwork for the Bloc Grant Application. Todd second the motion. No further discussion and motion carried all ayes. The Council decided to add the Community Center remodel to the agenda for the meeting on the 16th to discuss the options and decide whether to remodel or new construction.

C.) Veteran’s Dinner: Mayor Ratto had mentioned hosting a Veteran’s Dinner at the January meting and the topic was tabled until the February meeting. The dinner would show appreciation to the veteran in Hansen and their families. He proposed the Mayor and Council preparing a meal either inside or at the City Park if weather permitting. Several dates were discussed and Mayor asked Linda Medley to chair a committee for the dinner. Linda agreed to chair the committee and stated she could find residents willing to help.

D.) Water & Sewer Holiday: Mayor Ratto had suggested a one time holiday from monthly service billings as many are struggling financially. Council stated that the budget has been set for this fiscal year and funds have been committed. Mayor stated in that case he would like to move forward with updated to the water or sewer systems so residents might see their money at money. He does not believe there is a any reason to postpone some of this projects. Council stated they are waiting for the studies to be completed so they have a clear picture of the needed upgrades and can prioritize the needs.

E.) Intersection Project Authorization: Mayor Ratto needs authorization to continue the purchase of property for the intersection project. Todd made a motion to give Mayor Ratto the authority to negotiate the purchase of property for the intersection project. Tom second the motion and it carried unanimously

F.) DEQ Grant Authorization: Mayor Ratto needs authorization to sign the DEQ grant application. Sarha moved to give Mayor Ratto authorization to sign the DEQ Grant application paperwork. Todd second. Carried all ayes.

Reports: Nothing unusual in police, fire, and OMI reports. Maintenance Director Doug Gee reported he has bought $1000.00 worth of tools for the city shop. Code Enforcement Becky Higgins reported she has patrolled the city several time a week since staring a Code Enf..Officer but she has no dogs in the kennel at this time. She asked about patrolling in the North West Estates. Council said she should contact Lynn Carson as the park is private property.

New Business: A) Chlorine Contact Mixer: OMI has reported the need for a new chlorine contact mixer as the present one is beyond repair. They gave an estimate cost from Nibley & Company of $6117.00 for the installation of a new mixer. Tom moved to approve the purchase of the new chlorine contact mixer at the sewer plant. Linda second the motion. No further discussion and motion carried all ayes.

B.) Waste Water Tour: At the January meeting Mayor Ratto suggested a tour of the waste water facility for all interested residents. Council agreed to host a public tour of the waste water facility on March 10, 2012 at 9:00am. Everyone should meet at City Hall and then run a shuttle to the plant as parking is limited especially in the muddy conditions. Clerk will put out posters advertising the tour.

C.) Jackie Frey – TF County Emergency Response: Jackie Frey took the floor stating she has been the Emergency Services Coordinator for Twin Falls County for 15 years. The county has adopted an Emergency Operation Plan patterned after a national plan. The City of Hansen as well as other cities in Twin Falls County have agreed to accept and participate in the plan. Jackie presented some current updates to the plan and asked the Council to approve the Mayor signing a Memorandum of Understanding which again states the City of Hansen agrees to coordinate with and support the Emergency Operation within their capabilities. Tom made a motion for the Mayor to sign the Memorandum of Understanding. Sarha second the motion. No further discussion and motion carried unanimously.

Mayor asked for public comments. Roxanne Ray addressed the Council as the leader of the local Girl Scout Troop and asking the Council to donate the surplus copy machine to the troop The copy machine was advertised for bids as surplus equipment but no bids were received. Todd made a motion to donate the surplus copy machine the the Girl Scout Troop Tom second the motion. Motioned all ayes.
Wes Price then addressed the Council concerning the possibility of closing a portion of Pine Avenue on March 11 for an auction to be held by his father Ron Price who lives at 120 Pine Avenue East. The closure would be from Main Street North on Pine to in front of Ron Price residence. The one house between Price and Main Street is vacant at this time so the closure would not affect any resident reaching their home. Mayor asked Police Chief Burmingham if he foresaw any problems with the closure to which Chief answered no as long as there are no Emergency Vehicles needing through. Sarha suggested the city have something in writing from Mr. Price stating the actual date and time of closure.

No other city business and no need for executive session Meeting adjourned at 8:32pm.

Special Meeting is February 16, 2012 at 7:00pm. Next regular scheduled meeting is March 12, 2012 at 7:00pm.

Mayor City Clerk

***************************************************************************************

CITY OF HANSEN
COUNCIL MEETING MINUTES
January 20, 2012

SPECIAL COUNCIL MEETING: 6:30PM

Mayor Ratto called meeting to order at 6:30pm. All Council Members were present. The meeting was held at the Community Center to discuss the grant application for the remodel project.

1. Community Center Remodel: Mayor and Council met to discuss the direction of the remodel of the Community Center. The replacement of the roof and two ADA bathrooms were priority items. Code issues, egress and the need for a sprinkler system in the basement were discussed. The various uses of the building were reviewed and if the layout of the main floor might be changed. The back of the main floor, back door and stairs need altered to allow ADA access. Lead paint and asbestos testing was mentioned. A dollar match for the grant will be decided at the February.

No other city business and meeting adjourned at 7:11pm.

Next regular scheduled meeting is February 13, 2012 at 7:00pm.

CITY OF HANSEN
COUNCIL MEETING MINUTES
January 9, 2012

REGULAR COUNCIL MEETING: 7:00PM

Mayor Urie called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Public Comments: Mayor asked for comments from the public. There were none.

Agenda Amendment: Mayor Urie noted the Century Link proposal needed to be addressed and suggested adding it to Old Business. Todd made a motion to amend the agenda by adding the Century Link proposal to the old business. Mary second the motion. All voted aye and motion carried.

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. Mary stated she picked up on two corrections needed. Minutes for the regular December meeting under New Business, item E.) Sarha made a motion to accept the $200.00 offer (not $2300.00) for the Dodge pickup. And minutes for the December 19, 2011 meeting, item 3, Tom made a motion to accept Forsgren proposal of $1000.00 (not $100.00) to complete the DEQ discharge permit application. Mary made a motion to approve the Consent Calendar with the noted corrections. Sarha second the motion. No further discussion. Motion carried all ayes.

Old Business: A) Community Center Remodel: Jeff McCurdy present an update on the Community Bloc Grant procedure for the updates to the Community Center. The application is due in March. And 2 items must be completed by then. First the architect needs to prepare a report on the overall structure and analys the building to identify needs such as new roof, ADA restrooms, etc. The city and architect will develop a project and budget for the project. Architect will prepare cost estimates which is submitted with the application. As discussed earlier, the project may have to be done in two phases with a second grant depending on the scope of work to be done on both the upstairs and downstairs. Second the City must hold a Public Hearing to present the project to the community. That hearing should be scheduled soon.

B.) Architect Barrett Skiver presented the council with a contract for the report to be submit with the application. The package will contain building condition, floor plan, site plan, and cost estimates. It is a standard AIA hourly contract with a cap of $2750.00 (25 hours). Barrett will meet with the city at the center to get measurements, re-create the building, and prepare a limited scope of work. This contract is for the architect report to be prepared for the application. When grant is awarded, a new contract will be for the needed for the actual project. Mr. Hollifield quickly reviewed the contract and saw no problem in it. Todd moved to sign the contract with Balteus Design to prepare the report for the grant application. Sarha second the motion. No further discussion and motion carried.

C.) Building Inspector: One person was shown interest in the Building Inspector position. Mayor Urie asked the City Clerk to advertise the opening and put the item on February agenda.

D.) Code Enforcement Officer: Sarha reported four application have been received and she and Todd will start interviews tomorrow. Tom stated he would like to participate in the interviews. Hopefully a applicant will be selected. She will report at the February meeting.

E.) DEQ Water Study Grant: Keven Shreeve stated in the December meeting the city has be selected to receive funds from DEQ for a water study and the council voted to proceed. He has prepared the necessary paperwork to submit to DEQ. It includes the application, scope of work, a authorization resolution, engineering checklist, and Forsgren contract, and various certificates. The study costs $44000.00 with the grant paying half and the city paying $22,000.00. The study tells the city where the needs are in the water system. The modeling is part of the study and then is available for permit applications. Most funding agencies require a current water study. DEQ and most funding agencies recognize the study for 5 to 7 years. Keven added that originally the city had rated very low on the list for the grant and was lucky to get the grant and may not have the same opportunity in the future. Todd stated that money from the last fee increase was to cover such a study and improvements. .Mr. Hollifield reviewed the paperwork and noted some changes. On form B, the authorization resolution should be changed to read Mayor Ratto in place of Mayor Urie. And on the Forsgren contract, the sentence on page tow reading”The client agrees to limit the Engineer’s liability to the Client due to his negligent act, errors, or omissions, such that the total aggregate liability of the Engineer shall not exceed the Engineer’s total fee for the services rendered on this project.” should be removed. Keven stated where as this project is a study, that correction will not be a problem. Sarha made a motion to submit the DEQ grant application with the noted changes to the Authorization Resolution and the Forsgren contract. Todd second the motion. No further discussion. All council member voted aye and motion carried.

F.) Century Link: Century Link has submitted a cost proposal for the re-locating of the fiber-optic lines and the traffic rated box to be install as part of the intersection project. The cost is $7155.00. Todd made a motion to accept the Century Link proposal for the moving of the fiber-optic and the traffic box. Mary second and motion carried unanimously.

Reports: Nothing unusual in reports. Officer Buck reported that the department is now fully staffed with the addition of Officer Brocksoftly. Bill Robson presented the annual Rock Creek Fire report and added that the station now had 4 full time responders Monday through Friday 8:00am to 5:00pm. OMI reported well #1 repairs completed and the waste water plant had two violations due to the cold weather. With the limits set as low as they are, it is impossible to prevent one violation or another. OMI does have a technical to refer to for answers to questions with the violations.
Rec Dept reported basketball has started with Walt Freestone in charge of the program. Clerk reported she will be attending an Emergency Responders meeting on Tuesday and will report next meeting.

New Business: A) Swearing in newly elected officers: City Clerk swore in Mayor Joe Ratto, Council Members Todd Stimpson and Linda Medley and they took seats at the front table. Mayor Ratto thanked Chad Urie and Mary Dana for the good service to the community.

B.) Election of Council President: Sarha moved to elect Todd Stimpson to Council President. No other nominations. Tom second the nomination. Votes: Tom, aye; Sarha aye; Linda aye. Todd Stimpson was elected Council President,

C.) Valley High School Donation Request: No show and item received no action.

D.) Tool Purchase: Mayor Ratto stated that the city shop has very few tools and felt that the purchase was necessary. He suggest the spending of $300-700.00. Tom made a motion to approve the purchase of tools up to the amount of $1000.00. Tom second the motion. No further discussion and motion carried unanimounsly.

E.) Veteran’s Dinner: Mayor Ratto stated he felt the city should show appreciation to local veterans by hosting a dinner. He asked the council to consider the idea. Council agreed to consider the idea and add it the the February agenda.

F.) Water/Sewer Holiday: Mayor Ratto asked the council to consider some sort of payment holiday because the poor economy has server residents unemployed and under very tight money restraint. He is not asking for to price roll back but a temporary reduction to the monthly fees. Todd stated that the budget has been approved for the year and revenues and expenses are set for the year. A reduction in revenue might mean sacrificng scheduled updates. Reducing fees for even a year is drastic. Mayor asked the council to consider some type of option for residents relief. On an different subject, Mayor asked how the water study will be used? Todd responded that many updates are needed to the water and waste water systems. The study is key to receive future funding. The engineering reports will be required on any project reguardless of the funding. Mayor stated he felt the city can complete many project in house without federal money over a multi-year span.

Mayor stated he would like to hear from the public attending the meetings at the end to assure there are no questions. Nothing from those attending.

No other city business and no need for executive session Meeting adjourned at 8:10pm.

Next regular scheduled meeting is February 13, 2012 at 7:00pm.

**************************************************************************************************

CITY OF HANSEN
COUNCIL MEETING MINUTES
December 12, 2011

REGULAR COUNCIL MEETING: 7:00PM

Due to the absence of both Mayor Urie and Council President Stimpson, Mary Dana called meeting to order at 7:00pm. All other Council Members were present. City Attorney Hollifield was present.

Public Comments: None

Agenda Amendment: Mary noted that at 4:$%pm this afternoon a gentleman came to City Hall and stated he was interested in purchasing the Dodge pickup. Mary told him to attend the meeting tonight and address the council with an offer. She added the sale of the Dodge pickup to the agenda under new business.

Consent Calendar: Mary asked for questions or correction to the Consent Calendar. Mary made noted of corrections to the payable list: last check in General fund #15688 should be #13588and the check number for Revenue Sharing should be 30295. Tom Kennedy made a motion to approve the consent calendar with the above mentioned correction to the payable listing. Sarha Berry second the motion. No further discussion and motion carried all ayes.

Old Business: A) Michael Burr-Annual Audit: Mr. Burr presented the council with copies of the audit and explained that all went well in preparing this annual audit. He pointed out the ending balance of the various account and noted that while the Revenue fund shows a profit, it still does not have the reserves needed for a major repair or upgrade in the water or sewer systems. There were no major discrepancies or finding. As he reported last year the Council needs a motion every year to specify the Revenue Sharing funds from the state are to be held in a Special Revenue Sharing fund or he must transfer the money to General fund at audit time. He also stated that due to a computer glitch deposits to Summer Irrigation fund have been going to Accounts Receivable and should be to Revenue. That adjustment has been made. The lack of the segregation of duties in the clerks offices was noted as was the lack of both an accounting policy and an investing policy. He also noted the need for timely posting of money from the state. Over all the city is in good shape and the audit went smoothly.

B.) Building Inspector: Because Jenny Nickerson had not yet sent a proposal Council agreed to table the issue until they from her. Tom moved to table the Building Inspector issue. Sarha second and motion carried.

C.) Renew Engineering Contract: Keven Shreeve from Forsgren Associates presented a contact for the Council to review. Mr. Hollifield has also reviewed the contract. Keven stated that since the RFP in 2008 the City and Forsgren has been working without a written contract. He suggested the contract to ensure a good continuing working relationship. Mr. Hollifield suggested adding reference to that RFP to the contact as a paper trail. Keven agreed that could be added. Sarha moved to table the signing of a contract until it is written to Mr. Hollifield’s satisfaction. Tom second and motion carried all aye.

D.) Selection of Architect for Community Center: Council has reviewed the three proposals received for the update to the Community Center. Tom felt they all over qualified for this small job. Mary, Sarha, Tom, and Chad all completed the scoring sheets with the following conclusions: Balteus Design Group, 378; Design West 366; and Myers-Anderson 361. Sarha made motion to accept Balteus Design Group as Architect for the Community Center project. Tom second the motion. No further discussion and motion carried.

E.) Authority to purchase Galvan entire lot: Mayor Urie has been in contact with the Galvans concerning the purchase of right-way for the intersection project. Galvans are now showing interest in the City purchasing the entire lot for the appraised price. Council gave Mayor authority to purchase right-way and now need authority to purchase the entire lot if needed. Tom moved to give Mayor the authority to purchase the Galvan lot. Sarha second. Motion carried all ayes.

Reports: Nothing unusual in Fire, Police, and O.M.I. reports. No street dept. report. No Rec report. City Clerk reported the Christmas Tree Lighting went well. Good turn out and looks to have bigger groups in the future. Some residents have shown interest in forming a committee to help with that event.

New Business A.) Code Enforcement Officer: Travis Berkley has rendered his resignation as Code Enforcement Officer. Discussion followed. Tom moved to accept the resignation of Travis Berkley as Code Enforcement Officer. Sarha second. Motion carries. Council will look for replacement.

B.) Forsgren Proposal for Discharge Permit: Keven Shreeve with Forsgren Associates presented a proposal for $1000.00 to complete the DEQ discharge permit which is due soon. OMI has completed and submitted the application in the past but felt that Forsgren would be better as they have all necessary information due to the work on the facility study. Tom stated he felt OMI should complete the application as part of their contract with the city. Tom moved to table the issue until OMI is available to discuss the issue. Sarha second and motion carried.

C.) Employee Christmas Gift Certificates: In the past the City of Hansen has presented the employees and contract accounts with gift certificates to Ridley’s Market. Tom motion to present Linda, Doug Travis, Bill Hollifield, Mike Burr, and Bill Baker with gift certificates to Ridley’s Market. Sarha second. Carried

D.) DEQ Water Study Grant: Keven Shreeve reported that City of Hansen had received notice of 50% match grant funds for a water study. The water study needs updating for the city to be eligible for funding for water projects. Discussion followed. Tom moved to proceed with the grant application process for the water study. Sarha second. Motion carried all ayes.

E.) Sale of Dodge pickup: Eugene Grigsby presented the council with an offer of $100.00 for the purchase of the Dodge pickup the council had listed as surplus then put out for bids. No bids were received. Tom suggested the pickup was worth $200.00 as scrap. Mr. Grigsby then offered $200.00 for the pickup. Sarha moved to accept the $2300.00 offer for the Dodge pickup. Tom Second. Motion carried all aye.

Council agreed to meet December 19, 2011 at 6:00pm for a work session.

No other city business and no need for executive session Meeting adjourned at 8:03pm.

Next regular scheduled meeting is January 9 2012 at 7:00pm.

THESE MINUTES WERE AMENDED AS FOLLOWS:
UNDER NEW BUSINESS, ITEM E.
– SARHA MOVED TO ACCEPT THE $200.00 OFFER FOR THE DODGE PICKUP.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
December19, 2011

SPECIAL COUNCIL MEETING: 6:00PM

Mayor Urie called meeting to order at 6:00pm. All Council Members were present except Todd Stimpson. City Attorney Hollifield was not present.

1. Check #50179: On the December Payable last week, the check #50177 to Twin Falls County for American Falls water share shares was issued for the wrong amount. Check #50179 from Summer Irrigation issued for $76.30 will pay the total due of $88.34 Sarha moved to approve check #50179. Tom second the motion. Carried all ayes.

2. Renew Engineering Contract: Mayor Urie explained that renewing the contract with Forsgren Associates will save the city from having to advertise a RFQ should the city receive a grant which requires one. The contract does not obligate the city to Forsgren for all engineering. Sarha made a motion to sign the contract with Forsgren Associates. Mary second the motion. No further discussion and motion carried unanimously.

3. DEQ Discharge Permit: Tom asked why OMI can not complete the application as they have the information and submitted the application last time. Mayor explained that the operators at OMI can not complete the application, it must be submitted by CH2Hill engineers at an unknown cost. Forsgren has access to the needed information because of the facility study and they work well with OMI. They have proposed doing the application for a set price of $1000.00. Tom moved to accept Forsgren Associates proposal of $100.00 to complete and submit the DEQ discharge permit application. Mary second. No further discussion and motion carried all ayes.

4. Building Inspector: Mayor Urie has heard nothing further from Jenny Nickerson meaning she is not taking the Building Inspector position. She has suggested some names and Mayor has some other leads to follow up. Issue was tables until the January meeting.

5. Accounting?Investment Policy: City Clerk stated she contacted AIC for samples of accounting policy which is required by GASB34 and they had forward copies of the City of Moscow accounting policies which are quite detailed. The Moscow policy contains section the City of Hansen will not require. Clerk is unsure what is exactly required in the accounting policy and will contact City Account Burr for further information. She and Mayor will continue to access other cities for the policy. The Investment policy will be simple to write as per Mike Burr. Clerk had received a vehicle use policy from the City of Filer and a sample policy from ICRMP. Mayor suggested going online to read policies for the county and other small cities. Clerk explained that ICRMP is offering a discount on the insurance for cities with vehicle us policies in place.

6. Employee Health Insurance: The city has received the renewal rate for health insurance from Regence Blue Shield which is $150.00 higher than the current policy. She has applied for a individual policy from Blue Cross and received a quote of $491.89 with a $1000.00 deductible. This saves the city $52.00 plus is a lower deductible. It is an individual policy and should the city hire another employee the insurance would have to be addressed again. Clerk stated she would complete the paper work and submit a personal check for the first premium. The city will reimburse clerk. Tom moved to cover the cost of the individual policy for City Clerk Linda Morrill with the $1000.00 deducible. Sarha second.
Motion carried all ayes.

7. 2012 Liquor & Beer Licenses: Mayor Urie states that two liquor and three beer 2012 city licenses are due. The Town Tavern and South Hills Saloon both purchase liquor and beer . The store must purchase a beer incense. Sarha moved to approve the 2012 liquor and beer licenses for the local bars and store. Tom second. Motion carried.

8. No need for Executive Session.

No other city business and meeting adjourned at 7:05pm.

Next regular scheduled meeting is January 9, 2012 at 7:00pm.

THESE MINUTES WERE AMENDED AS FOLLOWS:
UNDER ITEM 3
– TOM MOVED TO ACCEPT FORSGREN ASSOCIATES PROPOSAL OF $1000.00 TO COMPLETE AND SUBMIT THE DEQ DISCHARGE PERMIT APPLICATION.

Mayor City Clerk

CITY OF HANSEN
COUNCIL MEETING MINUTES
November 7, 2011

SPECIAL COUNCIL MEETING: 6:00PM

Mayor Urie called meeting to order at 6:00pm. All Council Members were present except Todd Stimpson. City Attorney Hollifield was not present. The purpose of this special meeting was to discuss contracting for a Building Inspector, updating the property purchases for the intersection project, and considering a RV dump.

1. Contract with Building Inspector: Mayor reported that Bill Baker is retiring and the city needs to contract with a new Building Inspector. He has contacted the Twin Falls County P&Z about contracting with them. They would totally take over all duties concerning building permits and the permits would have to come from their office. Mayor has also been in contact with Jenny Nickerson in Kimberly. She would be willing to contract on a per building permit basis for a percentage of the fees. Mayor asked for comments. Council agreed to have the mayor pursue a contract with the city of Kimberly and Jenny Nickerson.

2. Purchase of properties for intersection project: Mayor has the purchase agreements for the property to the owners and has been in contact with all. Contract requires the city to pay $1000.00 earnest money for each piece and asked the council to approve the clerk to prepare the checks immediately so he will have the check in hand as he approaches the owners again. Council approved. Mayor will have the clerk prepare the checks tomorrow. He felt all owner except one are receptive to the appraisal prices and hopes to have some of the contracts signed this week.

3. RV Dump: Mayor explained he wanted to discuss the possibility of installing a RV dump before having Larry Hall address the council. After a discuss the council agreed to table the project until the next grant application cycle as they have so many other projects in the works right now.

4. County Commissioner Urie addressed the council with information on the state’s new redistricting map. The County of Twin Falls feels the map is unconstitutional and is filing a suit with the Idaho Supreme Court to change the map. The County asked the City to consider the suit and decide if they might be willing to show support. He did not know if it would require a letter of support, a resolution, or something else. Mayor asked to have the issue put on the agenda for next meeting and Commissioner Urie or Grant Lobes will attend with more information.

No other city business and no need for executive session Meeting adjourned at 7:25pm.

Next regular scheduled meeting is November 14, 2011 at 7:0

***************************************************************************************************

CITY OF HANSEN
COUNCIL MEETING MINUTES
November 14, 2011

REGULAR COUNCIL MEETING: 7:00PM

Mayor Urie called meeting to order at 7:00pm. All Council Members were present. City Attorney Hollifield was present.

Public Comments: Mayor asked for comments from the public. None

Agenda Amendment: None

Consent Calendar: Mayor asked for questions or correction to the Consent Calendar. There were none and Tom moved to approve the Consent Calendar as presented. Sarha second the motion. Carried unanimously.

Old Business: A) Employee Evaluations: Mayor reported little information at this time. He asked stated he will have them completed for the next work meeting to be set later.

B) Community Center: Mayor reported he and Sarha had met with Jeff McCurdy and Architect Barrett Craig to review the condition of the center. They agreed the building was structurally sound enough to move forward on applying for the Bloc Grant. Region IV will write the RFQ for an architect and advertisement in the Times-News. That will closed on December 5th then council can review those and make a decision at the December meeting. From that point, Council can decide if they wish to form a citizens committee for input on a preliminary plan for the center or wait until they know if they have received the grant and form a committee at that point. More information will be available once the architect was done a preliminary plan and a cost evaluation has been done. The work may require submitting two grant applications for two separate phases.

No other old business.

Reports: Nothing unusual in Fire, Police, and O.M.I. reports. The city did not receive any bid on the surplus fire truck so there is a possibility of donating it to another city. Mayor reported well #3 has been repaired at a cost of $18660.00. Well #1 is scheduled to have the electrical work for the back-up system installed this week. The city received funds from home land security for the back-up system on well #1. No update on the facility study for a regional sewer plant with the city of Kimberly. The engineers are waiting for information from Kimberly to complete that study. On the intersection project Keven Shreeve from Forsgren reported that the fiber-optics cable may not have to be moved because they can replace the existing box with a traffic rated box which will less expensive. Mayor has been in contact with property owners and should have agreements signed by months end.
No Rec Dept report

New Business: A) Twin Falls County-Redistricting: County Commissioner Urie took the floor and explained the redistricting process that the state does every ten years after the census, insuring equally representation according to population. The new map has split Twin Falls County into three districts. Twin Falls City is one district. The west half of the county is now joined with Elmore and Owyhee Counties. The east half of the county is now part of the a district with Cassia and Power counties. Twin Falls County Commissioners and the prosecuting attorney feel this is unconstitutional and will be filing a lawsuit with the Idaho Supreme Court this week. Commissioner Urie is asking the city’s support in this effort. There is no cost or obligation to the City of Hansen and simply requires signing a petition in support of the lawsuit. Tom made a motion to sign the petition in support. Sarha second the motion. No further discussion and motion carried all ayes.
B) Twin Falls County-Property in South Hills Estates: Commissioner Urie stated the quick claim deed for the stub street in the South Hills Estates has been signed by the Commissioners and the paperwork is complete. The check for the $300.00 to cover the advertising expenses has been issued and approved.

C) Building Inspector: Due to Bill Baker retiring, the city needs to contract with a new inspector. Mayor has been in contact with Jenny Nickerson with the City of Kimberly. Nothing has been finalized at this time. Mayor will keep council informed progress. Clerk asked who is inspecting at this time as a new application came in today. Mayor said Mr. Baker will cover until a new inspector has been found.

D) Riedesel Engineers: Don Acheson with Riedesel Engineering took the floor and addressed the council with information on their services for construction, testing and grant application services. Aaron Wert, Riedesel, took the floor and requested the council to send a representative of the city to the Greater Twin Falls Transportation Planning Committee which meets the second Tuesday of the month at 7:00am. Participation in this committee helps with grant approvals. Todd agreed to attend the meetings.

E) Jessie Mitchell: Ms. Mitchell addressed the council with concerns of the speeding cars on West Maple. Because there are no sidewalks, the children have no place other than the street to ride bikes, skateboards, etc. Numerous cars drive the street exceeding the 20 mph speed limit daily. She asked if a “Children at Play” sign could possibly help slow the traffic. Office Buck of the Kimberly/Hansen Police department suggested using the portable radar to slow the traffic. That requires a vehicle with a working battery. Mayor suggested trying the radar to see if there are any results then go from there. Council agreed. Police department will be in contact with Doug Gee to place the radar.

Council agreed to set a work meeting for November 28, 2011 at 6:00pm.

No need for executive session.

No other city business. Meeting adjourned at 7:45pm.

Next regular scheduled meeting is December12, 2011 at 7:00pm. Special work meeting November 28, 2011 at 6:00pm.

Mayor City Clerk

*****************************************************************************************************

CITY OF HANSEN
COUNCIL MEETING MINUTES
November 28, 2011

SPECIAL COUNCIL MEETING: 6:00PM

Mayor Urie called meeting to order at 6:00pm. All Council Members were present except Todd Stimpson. City Attorney Hollifield was not present.

1. Contract with Building Inspector: Mayor reported that he has had some contact with Jenny Nickerson who also contract with the City of Kimberly, but due to his busy schedule he has not had time to contact her since the last meeting. He suggested tabling the issue until the regular meeting in December and he will contact Jenny and see if she can come by City Hall to review our building permit process and possibly have her attend the December meeting. Council agreed to table the issue.

2. Employee Evaluations: Mayor has concluded the annual evaluations and met with each. He made suggestion for improvements and asked each for any problems, which there were none. He asked for a motion on pay increases or if the council wanted to go to executive session. Council agreed to meet in executive session..

3. Canvass Election Results: City Clerk provided copies of the elections results as canvassed by the Twin Falls County commissioners. Mayor asked for a motion to approve. Sarha moved to accept the canvass of election results listing Joesph Ratto Mayor, Todd Stimpson and Linda Medley Council Members. No further discussion. Mary second the motion and motion carried unanimously

4. Donation of Fire Truck & Sweepster: Council had agreed to donate the fire truck and any surplus equipment that did not sell. The City of Stites has need of the fire truck and the Sweepster. Tom made a motion to donate the fire truck and the Sweepster to the City of Stites. No further discussion and Sarha second the motion. Carried.

Mayor Urie noted that O.M.I. has completed and submitted the Discharge Permit to DEQ in the past but have asked if the city would prefer having the engineers submit the application this year. Mayor will contact Forsgren concerning the permit and report back at the next meeting.

Also Mayor asked council to review the responses to the RFP for the Community Center as they come into the office. The deadline is December 5, 2011 at 5:00pm and City Clerk has sent out several requests for the RFP.

Sarha made a motion to go to executive session to discuss personnel at 6:35pm. Tom second the motion. Motion carried all ayes. Tom, Mary, Sarha, and Mayor Urie entered executive session. City Hall was cleared.

Sarha made motion to return to regular meeting at 7:20pm. Tom second the motion and no further discussion.
Motion carried all ayes.

Regular meeting resumed. Sarha made motion to increase the salary of full time employees by 3%. No further discussion. Tom second the motion. Motion carried unanimously.

No other city business and meeting adjourned at 7:30pm.

Next regular scheduled meeting is December 12, 2011 at 7:00pm.

Mayor City Clerk